[A. CALL TO ORDER]
[00:00:08]
THE TIME IS 6:00 AND I CALL OUR MEETING TO ORDER.
PLEASE RISE FOR THE INVOCATION AND PLEDGES.
DEAR HEAVENLY FATHER, THANK YOU FOR ALLOWING US TO ASSEMBLE TONIGHT AND BE HEALTHY AND VERTICAL.
WE THANK YOU FOR THE FOOD THAT HAD BEEN PREPARED FOR US THIS EVENING.
WE ASK YOU TO BLESS IT AND MAY IT NOURISH OUR BODIES.
WE SAY THESE THINGS IN THE NAME OF THY SON, JESUS CHRIST.
WE'LL BE MOVING ON TO ITEM D PUBLIC COMMENT.
THERESA, DO WE HAVE ANY GREEN COMMENT CARDS? WE DO NOT.
IS THERE ANYONE IN THE AUDIENCE THAT WISHES TO SPEAK DURING PUBLIC COMMENT? PLEASE STAND UP OR RAISE YOUR HAND.
[E. WORK SESSION ITEM]
MOVING ON TO OUR FIRST WORK SESSION ITEM.WE'RE GOING TO START WITH ART ON PUBLIC PROPERTY.
WE HAVE A STAFF PRESENTATION BY MR. TRAVIS CUNNIFF, ASSISTANT DIRECTOR OF PARKS AND RECREATION, AND WE ALSO HAVE SOME OTHER STAFF THAT'S AVAILABLE, AND THEN WE'LL DO A Q&A.
GOOD EVENING. MAYOR, COUNCIL, THANK YOU VERY MUCH FOR HAVING US BACK TO TALK ABOUT ART ON PUBLIC PROPERTY.
WE HAD JUST A FEW THINGS THAT WE PREPARED FOR THIS THIS EVENING.
SO BACK ON JANUARY 18TH WE HAD THE WORK SESSION ITEM FOR US TO KIND OF DISCUSS AND LOOK INTO PUBLIC ART AND MURALS WITHIN THE TOWN OF FLOWER MOUND, AND FROM THAT IT CAME, YOU KNOW, TO, FROM COUNCIL TO STAFF TO IDENTIFY AN APPROPRIATE ANNUAL FUNDING AMOUNT FOR MAYBE A PUBLIC ART PROGRAM, ALSO TO CREATE A PROCESS THAT UTILIZES OUR CULTURAL ARTS COMMISSION TO RECOMMEND PROJECTS AND PROGRAMS, AND THEN ALSO FOR US TO RESEARCH ART INSTALLATIONS AND ROUNDABOUTS.
SO WE TOOK THAT AND KIND OF WENT BACK AND TALKED ABOUT IT AND WORKED THROUGH A BUNCH OF THINGS.
SO QUICKLY, THE RECAP FROM THE 18TH.
YOU KNOW, WHAT IS PUBLIC ART? ART IN ANY MEDIUM THAT'S PLANNED AND EXECUTED OUTSIDE OF A GALLERY THAT'S OPEN FOR FOLKS TO ACCESS IN OUR COMMUNITY.
SO THAT'S WHAT IT IS, AND WE'VE GOT, YOU KNOW, JUST A COUPLE OF THE DIFFERENT TYPES OF ARTWORK THAT YOU CAN HAVE THERE, AND THEN, YOU KNOW, SOME PICTURES OF SOME OF THE ART THAT WE HAVE CURRENTLY IN OUR SYSTEM.
TISH DID A GREAT JOB IN, ON THE 18TH TALKING ABOUT THIS.
SO FIRST WE WENT BACK AND TALKED ABOUT FUNDING AND WE'RE LOOKING AT THINGS AND WE REALLY WANTED TO SEE, LIKE, WHAT DOES IT TAKE TO BRING A PUBLIC ART PROGRAM TO THE TOWN OF FLOWER MOUND AND RIGHT NOW WE WERE LOOKING AT IT AND IT WOULD BE AN ANNUAL FUNDING REQUEST FOR $100,000, AND SO WE WOULD KIND OF WORK THROUGH IT THAT WAY, AND THE FUNDING WOULD BE USED FOR COMMISSIONING AND PLANNING NEW ART PROJECTS, BUT IT WOULD ALSO BE USED FOR MAINTENANCE AND REPAIRS THAT MAY COME UP, YOU KNOW, THROUGH THE LIFE OF THE ART ESPECIALLY IF IT'S, YOU KNOW, ART IN PLACE AS A PERMANENT FIXTURE, AND SO RIGHT NOW, WE'RE STILL EXPLORING BUDGET OPTIONS.
SO IF SOMETHING COMES IN A LITTLE BIT UNDER OR WE KNOW MAYBE WE'VE GOT A LARGER PROJECT ON THE HORIZON SOMETHING ALONG THOSE LINES, WE COULD MAYBE ROLL SOME OF THOSE FUNDS AND WORK TOWARDS THAT, AND THEN I'VE GOT UP HERE.
IT WORKS SIMILAR TO SOME OF OUR OTHER TOWN PROGRAMS. WE'VE GOT OUR SIDEWALK PROGRAM AND SOME OF THOSE PROGRAMS. WE'VE ALSO GOT A COUPLE OF PROGRAMS WHERE WE CAN ROLL FUNDS WITH THE ANIMAL SERVICES AND THEN ALSO AT THE LIBRARY, AND WE WOULD HOPEFULLY BE ABLE TO DO SOMETHING ALONG THOSE LINES. AGAIN, WE'RE EXPLORING THAT PIECE OF IT.
HEY, TRAVIS. SIR? JUST A QUICK QUESTION, BECAUSE IT'S A WORK SESSION.
YEP, ABSOLUTELY. SO COULD YOU GO BACK A SLIDE? SO JUST AN IDEA, RIGHT? SO WE PROBABLY HAVE SOME ORGANIZATIONS IN TOWN, SOME NONPROFITS THAT DO ART AND STUFF.
SO MAYBE WE COULD NOT NECESSARILY HAVE A COMMISSION FOR THAT BECAUSE WE HAVE AN ARTS COMMISSION, BUT MAYBE WE COULD IDENTIFY SOME NONPROFITS TO WORK WITH OUR ART COMMISSION INSTEAD OF HAVING THAT $100,000 BE A TOWN BUDGET ITEM, MAYBE DO IT AS A GRANT.
OKAY. WE CAN DEFINITELY, DEFINITELY LOOK AT THAT AND I THINK THAT'S A GREAT IDEA.
[00:05:06]
WHEN YOU HAVE THOSE FUNDS IDENTIFIED THERE, BUT YEAH, THAT'S AN EXCELLENT I THINK THAT'S AN EXCELLENT IDEA.I THINK THAT WE'VE GOT SOME GREAT FOLKS IN THE COMMUNITY THAT CAN HELP WITH THAT, AND WE MIGHT HAVE A FEW OF THEM BACK, BACK THERE THAT CAN POINT US IN THE RIGHT DIRECTION OF SOME OF THAT, TOO. TRAVIS, REAL QUICK, THE NUMBER 100,000, CAN YOU TELL ME HOW YOU CAME UP WITH THAT AND WHAT DO YOU THINK THAT WOULD, LIKE WHAT WOULD THAT GET US? SURE. ABSOLUTELY.
SO WE DID GO BACK THROUGH, AND $100,000 IS IT GETS US KIND OF TO AN ENTRY POINT FOR A PERMANENT PIECE OF PUBLIC ART THAT'S IN THE NATURE.
AS YOU'RE A LITTLE BIT LOWER THAN THAT, YOU'RE LOOKING MORE AT A TEMPORARY PIECE OF ART WHERE MAYBE YOU WOULD USE A BULK OF THE FUNDING TO BUILD A CONCRETE PAD WHERE YOU KNOW THAT YOU'RE GOING TO CYCLE THINGS THROUGH, AND THEN YOU WOULD, YOU KNOW, YOU WOULD BASICALLY RENT TEMPORARY PIECES OF ART AND PAY SOMEBODY A LITTLE BIT OF MONEY FOR THAT. SO WE HAVE THAT THERE.
A DECENT EXAMPLE OF IT IS OUR GARY SIMS WILDLIFE ENCOUNTER.
THE SEVEN PIECES OF BRONZE THAT WE GOT THAT WERE, THAT WERE COMMISSIONED, NOT OUR LOCAL ONES WHEN WE DID THAT BACK IN SORRY, CHUCK 2018 ISH, THOSE SEVEN PIECES OF ART WERE RIGHT UNDER $100,000 TOTAL.
THE RUDACILLE BRONZE WAS RIGHT UNDER $50,000, AND THAT WAS NOW THAT WAS OBVIOUSLY COMMISSIONED.
WHAT'S THAT? YEAH, BUT THAT WAS CUSTOM.
SO THAT WAS, YOU KNOW, IT WAS COMMISSIONED AND IT WAS, AND THERE'S NOT A LOT OF MAYOR RUDACILLE STUFF, RIGHT? YEAH, EXACTLY.
SO THOSE ARE KIND OF SOME IDEAS OF WHERE WE WOULD BE WITH SOMETHING LIKE THAT.
SO THE PROCESS THAT WE WOULD GO BY IS PRETTY CLOSE TO WHERE WE ARE WITH OUR CURRENT POLICY THAT'S LOOPED INTO THE CULTURAL ARTS COMMISSION, BUT THE CULTURAL ARTS COMMISSION WOULD THEY PLAY A MAJOR PART IN HELPING STAFF IDENTIFY AND THEN ALSO MAINTAINING SUITABLE LOCATIONS FOR OUR ART IN THE SYSTEM AND IN THE TOWN, AND THEN ONCE THAT PROJECT LOCATION IS CHOSEN, THE COMMISSION AND THE STAFF WOULD DEVELOP A VISION FOR WHAT IT WOULD BE, YOU KNOW, WHAT ARE WE LOOKING FOR IN THIS SPACE? AND THEN STAFF WILL POST AN OPEN CALL TO ARTISTS.
IT WOULD BE TYPICALLY, I MEAN SIMILAR TO AN RFP AND GO THAT ROUTE, AND THEN THE COMMISSION AND THE STAFF WOULD REVIEW APPLICANTS AND THEN RECOMMEND TO Y'ALL FOR APPROVAL FROM THERE, AND THEN AFTER THAT STAFF WOULD DO THEIR THING, THEY WOULD EXECUTE THE FORMAL AGREEMENT, AND THEN WITH SUPPORT FROM THE COMMISSION, WE WOULD GET THAT, THAT PIECE OF ART PUT IN PLACE, AND SO THAT WOULD BE KIND OF THE PROCESS THERE.
JUST A QUICK QUESTION FOR PROJECT LOCATIONS.
LET'S SAY IT IS IN A PARK OR SOMEWHERE IN TOWN.
IS THAT SOMETHING THAT WOULD BE ELIGIBLE TO USE 4B FUNDS TO PAY FOR? I THINK THAT'S SOMETHING THAT WE CAN THAT WE CAN DEFINITELY EXPLORE.
YES. OKAY. SO IF WE WERE TO MOVE FORWARD WE HAVE A REALLY GOOD OPPORTUNITY FOR A FIRST PROJECT.
SO PETERS COLONY MEMORIAL PARK, IT'S, YOU KNOW, IT'S COMING ONLINE HERE IN THE NEXT FISCAL YEAR.
IF WE WERE TO MOVE FORWARD WITH THIS, WE WOULD OBVIOUSLY PUT A DECISION PACKAGE INTO THE BUDGET FOR PUBLIC ART, AND THEN FOLLOW THE PROJECT TIMELINE, BUT IF YOU CAN SEE UP ON THE SCREEN HERE, I'VE GOT JUST ONE OF OUR SCREEN GRABS FROM OUR 100% PLANS.
THAT IS ACTUALLY A SPOT THAT IS IDENTIFIED FOR PUBLIC ART.
SO ARCHITECTS TYPICALLY, YOU KNOW, THEY'LL DESIGN A SPACE WITHIN A PARK FOR ARTWORK.
THEY'RE NOT GOING TO TELL YOU WHAT THAT ART IS GOING TO BE, BECAUSE YOU'RE GOING TO GO THROUGH A PROCESS WITH YOUR COMMISSION OR WITH YOUR COMMITTEE TO FIND THAT ART BUT I THINK THIS WOULD BE A REALLY GOOD ONE, BECAUSE, YOU KNOW, WE DO SAY THAT THE COMMISSION IS GOING TO HELP US GATHER LOCATIONS.
THIS KIND OF TAKES ONE PIECE OF IT OUT OF IT SO WE CAN SET EVERYBODY UP FOR SUCCESS.
WE CAN GO STRAIGHT INTO A GREAT LOCATION FOR A FIRST, YOU KNOW, KICK OFF PIECE OF ART, AND FROM THERE, JUST FIND SOMETHING THAT'S REALLY GREAT FOR THE TOWN AND FOR THE COMMUNITY, AND YOU KNOW, IT'S IN A MEMORIAL PARK, AND I THINK WE JUST HAVE A LOT OF REALLY GOOD OPTIONS THERE.
THAT IS VERY DIFFERENT THAN ART AND PARKS OR ART IN PUBLIC BUILDINGS OR SPACES.
THEY'RE TYPICALLY PRETTY LARGE.
[00:10:02]
THEY'RE GOING TO HAVE TO SEE IT, FEEL IT, WHATEVER THAT MAY BE, AS THEY'RE GOING THROUGH A ROUNDABOUT AND KIND OF MOVING ALONG, AND SO WHAT I DID IS I HAVE A PICTURE OF ONE OF OUR WINDSOR ROUNDABOUTS, AND THEN I'VE GOT A PICTURE OF SOME ART THAT I FOUND THAT WAS IT'S ACTUALLY THE ROUNDABOUT WHERE THAT ART IS A LITTLE BIT SMALLER THAN OUR WINDSOR IS AND I DON'T WE DON'T NEED TO FOCUS ON WHAT THE ART IS, BUT IT'S JUST THAT'S KIND OF THE SCOPE OF WHAT YOU'D BE LOOKING FOR, SOMETHING LIKE THAT PEOPLE CAN REALLY, YOU KNOW, SEE AND GET THE PICTURE BASICALLY AS THEY'RE GOING THROUGH.THOSE ARE DEFINITELY LARGER DOLLAR AMOUNTS USUALLY.
WE WOULD WANT TO HAVE IT AS A SEPARATE PACKAGE OUTSIDE OF OUR KIND OF ANNUAL $100,000 OR WHATEVER THAT MAY BE, AND I THINK WE'VE GOT ABOUT FIVE ROUNDABOUTS IN TOWN THAT WE COULD USE FOR THAT IF WE WANTED TO MOVE FORWARD, AND THEN I'VE GOT ANOTHER BULLET DOWN THERE.
THAT'S ACTUALLY ANOTHER SPOT WHERE WE COULD LOOK AT SOME TEMPORARY OPTIONS, AND THAT BRINGS THE PRICE DOWN INITIALLY, AND THE $50,000 THAT WE WOULD PROBABLY SUGGEST FOR THAT, THAT WOULD INCLUDE POURING A PAD, RUNNING CABLE FOR POWER AND THEN GOING OUT AND PROBABLY FINDING WE MAY NOT BE ABLE TO DO ALL FIVE AT ONE TIME, BUT FINDING ART TO THEN PUT ON THERE.
IS THERE ANY TYPE OF LIKE ART SHARING PROGRAM BETWEEN GOVERNMENTS THAT I KNOW OF? HIGHLAND VILLAGE HAS SOME. WE HAVE SOME.
YOU KNOW, I DON'T KNOW IF THAT EXISTS, BUT THAT I KNOW OF.
NO, BUT THAT'S NOT TO SAY THAT IT DOESN'T EXIST.
THERE ARE DEFINITELY A LOT OF MUNICIPALITIES AND SYSTEMS THAT THEY WILL HAVE A PERMANENT ART PROGRAM. THEY ALSO HAVE A TEMPORARY ART PROGRAM.
WE'D HAVE IT FOR HOWEVER LONG WE DETERMINED, AND THEN TOWARDS THE END OF THAT WE WOULD PUT ANOTHER CALL OUT, AND SO THAT'S WHERE IT MAY BE A LITTLE MORE STAFF INTENSIVE BECAUSE IT WOULD BE A CONSISTENT ROTATION.
WHATEVER WE DETERMINED AS FAR AS THE TIMELINE GOES.
YEAH, AND I JUST WANTED TO COMMENT THAT I MEAN, I LIKE THE TEMPORARY ART CONCEPT AS A WAY TO KIND OF FILL GAPS, BUT I DO WANT US TO THINK LONG TERM, LIKE, WHAT CAN WE PUT THERE TODAY OR AT THIS PRICE IN A FEW YEARS THAT WILL BE THERE IN 100 YEARS, AND PEOPLE WILL THINK OF FLOWER MOUND AND THEY'LL THINK OF THAT PIECE OF ART AND TAKE THEIR PICTURE WITH IT. SO THAT'S KIND OF WHAT I HAD IN MY MIND.
I DON'T KNOW IF THAT'S WHAT ANYBODY ELSE WAS THINKING.
IS YOUR MIC ON? I'M TRYING TO FIND SOMETHING.
THAT BRINGS UP A REALLY GOOD POINT ABOUT BEAUTY IS IN THE EYE OF THE BEHOLDER.
RIGHT, AND SO WE ARE GOING TO HAVE A DIVERSE OPINION ABOUT WHAT GOOD IS BY THEN, BUT YOU CAN CERTAINLY COME AND SHARE YOUR THOUGHTS ANYTIME YOU WANT.
WELL, SEE, SO THERE'S MAYBE SORE SPOT RIGHT THERE, BUT I THINK IF IT IS GOING TO BE PERMANENT ART, I WOULD WANT IT TO BE THEMATIC AND CONSISTENT, AND SO YOU GO FROM SPOT TO SPOT AND YOU'RE LIKE, OH, THIS ONE IS FOR THIS, AND THIS ONE IS FOR THAT, AND SO THERE'S A THEME, AND I THINK IT REALLY SHOULD REFLECT WHAT FLOWER MOUND IS ALL ABOUT.
SO I PERSONALLY WOULDN'T WANT IT TO BE LIKE EDGY AND MODERN.
100% AGREE WITH EVERYTHING YOU JUST SAID.
I DO AS WELL, AND THE OTHER THING IS YOU DON'T WANT IT TO BE.
WHERE PEOPLE ARE GOING TO TAKE THEIR EYES OFF THE ROAD ON A ROUNDABOUT.
WE HAVE ENOUGH PROBLEMS WITH ROUNDABOUTS.
THAT'S RIGHT. SO IT'S GOT TO BE, BUT THERE COULD BE SOME PHOTO OPPORTUNITIES IN SAFE AREAS.
[00:15:02]
YOU KNOW, OTHER LOCATIONS, LIKE IN THE MEMORIAL PARK, FOR INSTANCE.SURE. ANY OTHER QUESTIONS ON THAT? THAT'S PRETTY MUCH PRETTY MUCH IT.
I WAS VERY HESITANT TO PUT ART ON THERE BECAUSE I KNEW THERE WAS GOING TO BE, YOU KNOW, SOMETHING WITH THAT, BUT I THINK THAT GIVES YOU JUST KIND OF A GOOD IDEA OF WHAT, YOU KNOW, SOMEONE'S GOING TO PUT IN THERE.
SO, TRAVIS, ARE THE NEXT STEPS TO COME UP WITH SOMETHING TO PROPOSE IN THE BUDGET PROCESS? YES. SO NEXT STEPS, WE WOULD PUT A DECISION PACKAGE TOGETHER FOR THE BUDGET, AND IF YOU ALL ARE, YOU KNOW, OPEN TO IT, WE WOULD PROBABLY PUT THAT IN AT $100,000 FOR THAT PERMANENT PIECE IF YOU WANT TO GO THAT WAY.
AS STAFF GOES, WE WOULD, WE WOULD PROBABLY SUGGEST A MORE PERMANENT PIECE IN PETERS COLONY, OBVIOUSLY, INSTEAD OF ROTATING THINGS THROUGH THERE, BUT THAT WOULD BE WHAT WE WOULD DO IS PUT THAT THROUGH THE BUDGET PROCESS AND JUST HAVE THAT AS AN ONGOING KIND OF PUBLIC ART FUND.
I DON'T THINK IT MERITS ENOUGH TIME AND EFFORT AS A MASTER PLAN WOULD, BUT I WOULD KIND OF LIKE TO SEE SOME KIND OF PLAN AS THE HEAVENS OPEN UP SOME KIND OF A 5 TO 10, 15 YEAR PLAN, JUST, YOU KNOW, OTHER LOCATIONS THAT YOU WOULD IDENTIFY, AND I WOULD LIKE SOME THOUGHT ABOUT PERHAPS THE THEME.
SO THE CONSISTENCY OF THE TOPIC OR THE ARTIST OR WHATEVER COULD BE.
I MEAN, WE DON'T SPEND ALL OF THAT MONEY.
WE SHOULD BE LOOKING FOR MORE.
YEAH, AND REACH OUT TO THOSE NONPROFITS AND ENCOURAGE THEM TO APPLY.
YEAH. TRAVIS, I WOULD ALSO JUST ON THE AMOUNT LIKE I WOULD TRY TO FIGURE OUT AND QUANTIFY 100,000.
SURE. RIGHT. LIKE, OKAY, WE LOOKED AT THIS AND THIS IS HOW MUCH ALL THIS COSTS, AND JUST TRY TO COME UP WITH SOMETHING THAT SHOWS, YOU KNOW, WHY WE'RE TAKING SOME OF THE MANAGEMENT BONUS AWAY FROM CHUCK AND PEOPLE TO FUND THIS, BUT NO, SERIOUSLY, LIKE INSTEAD OF JUST AN ARBITRARY NUMBER, LIKE, COME UP WITH SOMETHING THAT SAYS LIKE, HEY, THIS IS HERE'S A PRICE SHEET OF BRONZE AND CONCRETE AND WHATEVER, RIGHT? INSTEAD OF JUST AN ARBITRARY NUMBER.
SO IF I JUST COULD TO CHIME IN JUST A LITTLE BIT WITH THAT, I APPRECIATE THE DIRECTION.
I DEPUTY MAYOR PRO TEM MARTIN, YOU MENTIONED, I THINK IN THE JANUARY MEETING, I SHARED MY EXPERIENCE IN ABILENE, WHERE IF YOU DON'T HAVE A PLAN, YOU'LL END UP WITH A STATUE ON EVERY CORNER AND IT'S NOT COHESIVE, BUT ALSO, I CAN VOUCH FOR THESE DOLLAR AMOUNTS FROM IRVING.
I LOVE STATUES, AND WE COMMISSION A LOT OF THEM, PUT A LOT OF THEM OUT, AND THEY ARE VERY EXPENSIVE.
NEXT TO IRVING CITY HALL, THEY HAVE A VETERANS AND POLICE AND FIRE MEMORIAL THERE, AND THEY HAVE A LOT OF THE THEMATIC STATUES, KIND OF IN THE VEIN OF WHAT Y'ALL ARE REFERENCING, AND I CAN CERTAINLY REACH OUT TO MY CONTACTS THERE AND GET A SENSE OF THE COST OF SOME OF THE STATUES THAT ARE OUT THERE.
SO I THINK THERE'S A BASELINE THERE, AND I THINK Y'ALL PROVIDED PRETTY GOOD DIRECTION FOR US AS WHERE WE CAN HONE IN ON AND, AND MAYBE THAT WE CAN PUT THAT IN THE SCOPE OF THE DECISION PACKAGE THAT COMES FORWARD.
ABSOLUTELY. YEAH I THINK THAT WOULD BE SOMETHING ELSE TO COME.
SO ARE YOU GOOD? PERFECT. MAKING PROGRESS.
THANK YOU. I DIDN'T MEAN TO CUT YOU OFF.
I'M SORRY. YOU'RE GOOD. ALL RIGHT.
ALL RIGHT. SO WE'LL BE MOVING ON TO ITEM NUMBER TWO SPAN AND OTHER PUBLIC TRANSPORTATION OPTIONS.
THANK YOU. GOOD EVENING, MAYOR AND TOWN COUNCIL.
OUR TRANSPORTATION SERVICES HERE WITH THE TOWN OF FLOWER MOUND.
[00:20:02]
FEEDBACK FROM A SATISFACTION SURVEY THEY DID IN OCTOBER OR IN THE FALL, AND THEN THEY'LL TALK TO YOU A LITTLE BIT ABOUT THEIR OPERATIONS AND THEIR FLEET.WE'LL DISCUSS POSSIBLE CHANGES AND HOW SPAN CAN ASSIST PEOPLE IN GETTING TO DFW.
SO I WANT TO START BY JUST GIVING YOU GUYS A LITTLE BIT OF BACKGROUND.
WE HAVE A LONG PARTNERSHIP WITH THEM.
IT'S BEEN GOING ON SINCE 2005.
WHEN WE INITIALLY STARTED THE AREAS THAT WE TOOK FOLKS TO WERE FLOWER MOUND, LEWISVILLE, HIGHLAND VILLAGE, DOUBLE OAK, LAKE DALLAS, CORINTH AND HICKORY CREEK, AND BACK THEN THE COST WAS $0.50 TO THE RIDER.
I THINK THE TOWN SUPPLEMENTED IT WITH LIKE $2.50.
SO ALL TOTAL, IT WAS LIKE $3 FOR ONE WAY AND THEY COULD GO ON ANY.
THERE WAS NO SPECIFIC TRIP PURPOSES.
IT WAS OPEN TO THEM AS LONG AS IT WAS IN THOSE CITIES.
THIS ARRANGEMENT CONTINUED UNTIL THE SUMMER OF 2008.
WHEN FLOWER MOUND MOVED FROM BEING CLASSIFIED AS RURAL TO THE DENTON LEWISVILLE URBANIZED ZONE, AND BECAUSE OF THAT SWITCH IN CLASSIFICATION WITH SPAN, WE COULDN'T, THEY COULDN'T UTILIZE CERTAIN FEDERAL STATE TXDOT TYPE FUNDING TO HELP PAY FOR THOSE RIDES ANYMORE, AND IT JUST BECAME TOO COST PROHIBITIVE, AND THE TOWN BASICALLY DID NOT RENEW THE CONTRACT WITH THEM.
WE TRIED WORKING WITH RSVP TO HAVE VOLUNTEERS TAKING SENIORS.
THERE WAS LIABILITY CONCERNS AND A LOT OF OTHER ISSUES, AND THAT WASN'T WORKING OUT.
SO WE REENGAGED BACK WITH SPAN AND CONTINUED TALKING TO THEM, TRYING TO FIGURE OUT WHAT WE COULD DO TO MAKE THE COST A LITTLE BIT LOWER BECAUSE IT WAS SOMEWHERE AROUND, IF I REMEMBER CORRECTLY, GOING BACK A FEW YEARS, 2008, BUT IT WAS AROUND 150 AND UP THAT WAS GOING TO COST THE TOWN, AND WE DIDN'T HAVE ANY GRANTS OTHER THAN THE COMMUNITY DEVELOPMENT BLOCK GRANT, WHICH WE HAD.
I THINK BACK THEN IT WAS LIKE 10,000 IT WAS HELPING OUT WITH.
I THINK WE'RE AT THE 30,000 RANGE NOW THAT WE GET FROM CDBG BUT SO WE REENGAGED WITH THEM.
SO THAT'S WHERE THE TRIP PURPOSES CAME IN.
WE WERE LIMITED TO SHOPPING FOR NECESSITIES, AND I KNOW YOU'RE GOING TO GO OVER SOME OF THIS, SO I'M SORRY IF I'M STEALING SOME OF YOUR STUFF, BUT WE WANTED TO MAKE SURE THAT WE WERE PROVIDING FOR THEIR BASIC NEEDS, AND WE'RE ALSO LIMITED.
WE SHRUNK DOWN THE NUMBER OF CITIES THAT THEY COULD GO TO.
IT WAS JUST LEWISVILLE, HIGHLAND VILLAGE AND FLOWER MOUND AT THE TIME, AND THEN ONE OF THE THINGS THAT CAME OUT OF THOSE DISCUSSIONS WITH COUNCIL AND STUFF AT THAT TIME WAS THEY WANTED TO DO A 75%, 25% SPLIT WHERE THE RIDER WAS COVERING 25% OF THE TOTAL COST AND TOWN WAS SUPPLEMENTING 75%.
SO WE GOT BACK IN WITH THEM AND UNDER CONTRACT, AND OVER THE LAST SEVERAL YEARS SINCE THEN, WE'VE MADE SOME LITTLE TWEAKS HERE AND THERE. WE'VE INCREASED THE SERVICE AREA.
WE'VE ALSO ADDED SOME ADDITIONAL TRIP PURPOSES LIKE EMPLOYMENT AND THE DAYCARE PROGRAMS. YEP, DAY WORKSHOPS FOR SPECIAL NEEDS, AND THEN WE'VE ALSO LOWERED THE FARE OVER TIME.
SO IT'S NOW $3 WHICH SHE'LL GO OVER AS WELL, AND LIKE I SAID, ONE OF THE NICE THINGS WE'VE GOTTEN THROUGH THIS THROUGH THESE YEARS IS WE WERE ABLE TO GET AN ADDITIONAL FEDERAL GRANT FUND, THE 5310, WHICH HAS PROVIDED MONEY.
HOWEVER, THE 5310 FUNDS ARE SUNSETTING IN SEPTEMBER, SO WE WILL BE LOSING THAT.
I WILL SAY I'VE ENJOYED WORKING WITH THEIR TEAM.
WE ENJOY WORKING WITH THEM, AND I KNOW THEY THEY TRY REAL HARD TO MAKE SURE THEY'RE PROVIDING GOOD QUALITY SERVICE, AND THEY'RE ALWAYS LOOKING FOR DIFFERENT GRANT OPPORTUNITIES FOR US, AND WE'VE BEEN TALKING ABOUT SOME AND SOME OPPORTUNITIES THAT WE HOPE WE CAN GET AS THIS 5310 SUNSETS.
SO I DO WANT TO THANK SPAN'S EXECUTIVE DIRECTOR, MICHELLE MCMAHON, FOR BEING HERE TONIGHT.
I APPRECIATE THAT AND LET HER TEAM COME HERE.
[00:25:01]
THEY HAVE A BIG 50TH ANNIVERSARY GALA THIS SATURDAY AT THE MARRIOTT HERE IN TOWN.HEY, CHUCK, BEFORE YOU LEAVE, HOW MUCH IS THE FUNDING FOR THE 5310 FUNDING THAT'S GOING TO GO AWAY? WELL, IT WAS A CERTAIN AMOUNT, AND WE'VE PRETTY MUCH GOT IT.
WAS IT 2019 WHEN WE GOT IT? AND I THINK IT WAS AROUND 150,000 THAT WE GOT, AND WE'VE BEEN ABLE TO DRAW DOWN FROM THAT AND WE'RE ALMOST TO ZERO.
WE'LL PROBABLY BE PRETTY CLOSE TO SPENDING ALMOST ALL OF THAT.
OKAY. WHO IS THE FUNDING AGENCY FOR THAT? WENT THROUGH, IT'S A SUB RECIPIENT OF THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS, AND 5310 IS AN FTA OR DEPARTMENT OF TRANSPORTATION FEDERAL FUNDING SOURCE.
OKAY. THANK YOU, AND GOOD EVENING, MR. CALDER. OH, GOOD EVENING, AND THANK YOU VERY MUCH.
NICE TO SEE EVERYBODY. THANK YOU FOR HAVING US.
SO WHO WE ARE, CHUCK GAVE A WONDERFUL INTRODUCTION.
IT'S ONE OF OUR PRIMARY MISSIONS.
WE ALSO DO MEALS ON WHEELS THROUGHOUT DENTON COUNTY.
WE'VE BEEN AROUND SINCE 1974 AND AGAIN COINCIDENTALLY THIS SATURDAY CELEBRATING OUR 50TH ANNIVERSARY AT THE SPAN GALA DOWN THE ROAD IN FLOWER MOUND MARRIOTT.
SPAN TRANSPORTATION, PUBLIC DEMAND RESPONSE.
YOU'LL SEE THE DR AS AN ACRONYM.
DEMAND RESPONSE IS A MODE THAT THE DEPARTMENT OF TRANSPORTATION FTA REFERRED TO DIFFERENT FROM ADA COMPLEMENTARY PARATRANSIT, AS IT'S CALLED, DEMAND RESPONSE HAS DIFFERENT COMPLIANCE REQUIREMENTS.
IT IS A MODE THROUGHOUT THE COUNTRY, UNLIKE MICRO-TRANSIT OR MOBILITY AS A SERVICE OR SOME OTHER NEWER TERMS, IT IS SET UP, GENERALLY SPEAKING, TO BE DAY BEFORE DEMAND RESPONSE SERVICE AND SERVING THE NEEDS OF PEOPLE WITH DISABILITIES AND OLDER ADULTS.
THIS LAST FISCAL YEAR, WE SERVED APPROXIMATELY 1000 UNDUPLICATED CLIENTS.
THAT INCLUDES 50,000 PLUS TRIPS THIS PAST YEAR, I THINK IT WAS 51,255 TOTAL THROUGHOUT DENTON COUNTY, AND THAT'S AGAIN IN A COUNTY WITH APPROXIMATELY 950MI², AND THAT'S WORTH NOTING.
SPAN LOOKS AT ORIGINS AND DESTINATIONS.
WE DON'T HAVE ZONES. THAT'S IN THE INTEREST, ESPECIALLY OF PEOPLE WITH DISABILITIES AND OLDER ADULTS GETTING THE MOST DIRECT OPPORTUNITY POSSIBLE IS A SHARED RIDE, BUT THERE ARE NO ZONES. THERE ARE NO FORCED TRANSFERS WITHIN SPAN.
YOU GET A TRIP FROM YOUR POINT OF ORIGIN TO YOUR DESTINATION, AND CONTRACTS WITH SEVEN OF YOUR SISTER CITIES THROUGHOUT THE DENTON, LEWISVILLE AND ALSO THE DALLAS FORT WORTH URBAN AREAS.
THAT INCLUDES CORINTH, DOUBLE OAK, HICKORY CREEK, LAKE DALLAS, LITTLE ELM, SHADY SHORES, AND THE COLONY IN THE IN DENTON COUNTY, AND THEN COPPELL, WHICH IS ALMOST NOT QUITE A LITTLE SLIVER OF IT IN DENTON COUNTY, ALSO IN DALLAS COUNTY, BUT THEY ALSO DO CONTRACT WITH THE SAME TYPE OF SERVICE THAT FLOWER MOUND CONTRACTS WITH US FOR.
I KNOW THERE WERE SOME QUESTIONS ABOUT POTENTIAL TRIP PURPOSES.
THERE'S MEDICAL, THERE'S SHOPPING FOR NECESSITIES.
BIGGEST TRIP GENERATORS OF THIS GROUP RIGHT HERE YOU COULD THINK OF PROBABLY WORKSHOP.
THOSE ARE GENERALLY FIVE DAY A WEEK RIDES.
REALLY IMPORTANT RIDES SELDOM GET MISSED.
SO THOSE ARE HIGH VOLUME TRIP GENERATORS, REALLY IMPORTANT TRIPS THOUGH, AND THEN IN THE MEDICAL UNDERNEATH MEDICAL THAT UMBRELLA PREVENTATIVE CARE SURE APPOINTMENTS HERE AND THERE BUT REGULAR TRIPS DIALYSIS THAT'S ANOTHER HUGE TRIP GENERATOR BY DEFINITION.
DIALYSIS THAT'S LIFE SUSTAINING TREATMENT THAT IS GOING TO BE THREE DAYS A WEEK, MONDAY, WEDNESDAY, FRIDAY, AND IT'S GOING TO BE EVERY WEEK AND THOSE ARE ALSO RELIABLY TAKEN TRIPS DESTINATIONS.
[00:30:02]
CURRENTLY YOU'VE GOT FLOWER MOUND, DENTON, LEWISVILLE AND HIGHLAND VILLAGE.LISTING THE HISTORY CHUCK MENTIONED, SEE HOW THAT COULD COME ABOUT.
THERE'S SOME REASONS TO CONSTRAIN DEMAND.
THERE'S OTHER REASONS TO THINK, DO WE HAVE ENOUGH LATITUDE TO LOOK AT ADDITIONAL DEMAND? AND YOU THINK OF POTENTIAL SAFE PLACES? EXAMPLE WOULD BE YOU KNOW, THE LAKE CITIES WE GO TO GET TO DENTON, WE GO THROUGH THE LAKE CITIES.
IS THERE SOME DEMAND FOR THE LAKE CITIES? THERE IS FOR SURE THAT I KNOW OF FOR FROM 1 OR 2 CONSUMERS AND FOR SOME NUMBER OF TRIPS, AND WE WOULD BE GOING THROUGH THAT AREA ANYWAY.
SO HYPOTHETICALLY, IF IT'S THE GOAL OF THE COUNCIL, THE STAFF LEADERSHIP, TO ADD ADDITIONAL DESTINATIONS OR EVEN TRIP PURPOSES, WE ARE CERTAINLY OPEN TO THAT AND CAN DO THAT REAL FLEXIBLY AND FROM AN OPERATIONAL STANDPOINT AS QUICKLY, LITERALLY AS TOMORROW, WITH RESERVATIONS BEING TAKEN FOR TRIPS BEING BOOKED ON MONDAY.
AS LONG AS THE COUNCIL AND LEADERSHIP ARE COMFORTABLE WITH THE CONTRACT, THE AMENDMENT PROCESS, BUT WE WOULD ACCEPT WRITTEN NOTIFICATION THAT WE WERE AMENDING, LET'S SAY, TRIP PURPOSES AND DESTINATIONS, AND WE CAN DO THAT REFLEXIVELY.
SURE. ABSOLUTELY. SO ON THE PREVIOUS SLIDE, YOU TALKED ABOUT, YOU KNOW, THE PURPOSES THAT REASONS THAT THE A RIDER COULD TAKE A TRIP [INAUDIBLE] EMPLOYMENT, ESPECIALLY IF THEY WERE DISABLED PEOPLE.
CORRECT. HIGHLAND VILLAGE IS NOT A SPAN CONTRACT CITY.
OKAY. HIGHLAND VILLAGE, BUT IT IS A DESTINATION.
THEY OFTEN HAVE MEMBER CITIES.
MEMBER CITIES CONTRIBUTE A TAX DOLLAR REVENUE.
THAT WOULD ALSO INCLUDE ALL THE LAKE CITIES, THE COLONY, LITTLE ELM AND COPPELL.
HIGHLAND VILLAGE WOULD BE A DCTA MEMBER CITY.
OKAY, AND SO ARE ALL YOUR CLIENT CITIES, ARE YOU UNIVERSAL ACROSS THE BOARD? AS FAR AS THE REASONS THAT OR THE PURPOSES THAT A PERSON WOULD BE ABLE TO SIGN UP FOR A TRIP IS CONSISTENT AMONG ALL THE CITIES THAT YOUR CONTRACT A LITTLE BIT DIFFERENT IN OTHER CITIES, THAT THERE IS MORE FLEXIBILITY IN SOME FOR ADDITIONAL TRIP PURPOSES.
ADMINISTRATIVE, LEGAL? THE REALITY IS, FROM AN OPERATIONAL STANDPOINT, IF ONE ACCEPTS, LET'S SAY, TRIP TO THE DMV BEING AN ADDITIONAL ADDITION, THAT WOULD BE THE EXAMPLE OF SOMETHING THAT NOT NOT CURRENTLY IN THE FLOWER MOUND TRIP PURPOSES, BUT THE KIND OF TRIP THAT'S GENERALLY TAKEN 99 OUT OF 100 OF THE TRIPS ON SPAN YOU'RE LOOKING AT EVEN RECREATION, AND WE HAVE A TRIP PURPOSE CALLED RECREATION THAT WE USE GENERICALLY, AND THAT USUALLY MEANS SOMETHING LIKE SENIORS IN MOTION, SILVER SNEAKERS, PROGRAMS LIKE THAT.
IT'S NOT RECREATION AS IT'S BROUGHT UP IN A MORE COMMON WAY.
OKAY. THANK YOU. YOU'RE WELCOME.
PLEASURE. SO THE CITIES THAT WERE LIMITED.
WHY WAS DENTON ON THE LIST? IT JUST SEEMS KIND OF OUT OF THE WAY COMPARED TO LEWISVILLE.
THERE ARE A LOT, I WOULD IMAGINE.
I STARTED BACK WITH SPAN MAY 15TH.
I DO KNOW WHEN I WAS HERE PREVIOUSLY IN 2015 AND 16.
A LOT OF MEDICAL APPOINTMENT DEMAND WITH DENTON.
ALSO A TON OF THAT IN FLOWER MOUND, BUT I WOULD GUESS IT'S MEDICAL APPOINTMENT IS OKAY.
OKAY JUST BECAUSE THERE ARE PROBABLY MORE RESOURCES AT THEIR HOSPITALS.
IT WAS BETWEEN SEPTEMBER OCTOBER, AND CANDIDLY, IT WAS BASED ON NEGATIVE FEEDBACK THAT WE HEARD THROUGH VIA CHUCK AND THROUGH THE SENIOR CENTER AND THOUGHT, LET'S FIND OUT WHAT'S GOING ON.
TURNS OUT WE DID FIGURE IT OUT.
WHAT HAD HAPPENED IS SPAN IS HAVE A LOT MORE DEMAND.
FLOWER MOUND IT WAS CLEAR, WAS UPSET.
THE PEOPLE USING THE SERVICE TO GET THE SENIOR CENTER AND LOCATIONS.
[00:35:01]
DIFFICULTY GETTING A RESERVATION, DIFFICULTY GETTING BOTH LEGS OF A TRIP WHERE IT WOULD JUST SYSTEM IS AT AND OVER CAPACITY MUCH OF THE TIME SINCE THAT POINT, DENIALS HAVE NOT BEEN AN ISSUE OR A PROBLEM IN FLOWER MOUND, BUT WE DID SUBMIT THE SURVEY AND ASKED ABOUT ANY DIFFICULTIES BEING EXPERIENCED, AND WE HEARD ABOUT THAT.WE ALSO HEARD YOU COVER THAT ONE MORE TIME.
WHAT DID YOU DO TO GET YOUR DENIAL RATE DOWN TO ZERO? LIKE WHAT CHANGED? WE FOCUSED WITH THE WRITERS GOING IN AND AROUND FLOWER MOUND.
IT WAS PUTTING IN AS AS CLOSE AS POSSIBLE, A ZERO DENIAL STANDARD FOR THE WRITERS IN FLOWER MOUND, AND HOW DID YOU DO THAT? WE DID THAT WITH EFFORT OF THE SCHEDULING TEAM AND THE DEPARTMENT, AND MAKING SURE THAT WE FOUND SEATS AND GOT SEATS FOR THE FOLKS IN FLOWER MOUND.
SO IT WAS AN ISSUE ON ON THE SPAN SIDE OF RESOURCES, HAVING ENOUGH DRIVER VEHICLES.
WE HAVE RIGHT NOW 38 TOTAL VEHICLES, OUR PEAK PERIOD VEHICLES ABOUT 29, AND WITH DRIVERS WE'VE HAD BETTER EXPERIENCE SINCE PROBABLY SINCE I'VE BEEN BACK REALLY GETTING PEOPLE THROUGH THE DOOR, RECRUITED AND TRAINED.
WE WISH WE WERE RETAINING FOR LONGER PERIODS, BUT WE'RE GETTING A LOT OF PEOPLE.
IT'S WE WOULD NEED EXPANSION VEHICLES.
CONSIDERING DENTON COUNTY IS NOW OVER A MILLION PEOPLE AND DEMAND IS GOING UP PROPORTIONATELY, WE REALLY NEED TO WORK WITH COG AND TXDOT TO NOT ONLY REPLACE VEHICLES, BUT GET EXPANSION VEHICLES AND THEN BE ABLE TO PUT MORE OPERATORS OUT THERE.
ABSOLUTELY, AND WE'VE GOT A SLIDE.
WE'LL COVER THE ROLLING STOCK, THE VEHICLES AND SOME NEW VEHICLES THAT WE GOT RECEIVED BACK IN DECEMBER, WHICH MADE A BIG DIFFERENCE ON OUR STATE OF GOOD REPAIR AND ALSO BEING ABLE TO PERFORM SERVICE MORE OFTEN.
OPERATIONAL CHARACTERISTICS TOUCHED ON THOSE SUBJECT DRIVERS.
THEY ARE THE WHAT MAKES THE SERVICE HAPPEN EVERY SINGLE DAY.
THEY'RE TOUCHING BASE WITH A LOT OF WRITERS.
CHALLENGING JOB, BIG COUNTY, AND WE NEED TO STAY ON TIME.
IT'S A PROFESSIONALLY TRAINED WORKFORCE.
DISPATCH, SAME, PROFESSIONALLY TRAINED AND SCHEDULING DEPARTMENT IS ALSO PROFESSIONALLY TRAINED.
WE USE AUTOMATED DISPATCHING SYSTEM.
IT'S CTS TRIP MASTER THAT ALLOWS FOR REAL, FLEXIBLE AND INTUITIVE REPORTING.
IT ALSO MAKES THE TRIP BOOKING PROCESS REALLY EFFICIENT, AND THEY DO HAVE AN ALGORITHM.
SHE'S COMING UP ON HER 30TH YEAR, SO THEY KNOW THE SYSTEM.
HERE'S THE SLIDE I MENTIONED ABOUT THE VEHICLES.
AGAIN, OVER 30 VEHICLES IN DECEMBER, EIGHT NEW VEHICLES.
THOSE ARE REPLACING NOT EXPANDING, BUT REPLACING EIGHT OLD VEHICLES.
THOSE VEHICLES WERE PAST USEFUL LIFE.
THIS NEW INFLUX OF EIGHT NEW REVENUE VEHICLES REALLY GOING TO HELP US MAINTAIN AND KEEP A STATE OF GOOD REPAIR, WHICH IS REALLY IMPORTANT TO MAKING SERVICE EVERY DAY, REDUCING THOSE DENIALS AND JUST KEEPING THE SERVICE STANDARD VERY HIGH.
WE SHOULD BE GETTING, I BELIEVE THE CONTRACT WILL BE AWARDED WITH THE VENDOR THROUGH COUNCIL OF GOVERNMENTS IN JUNE OR JULY, ANOTHER TWO NEW REPLACEMENT VEHICLES SOMETIME.
WE'VE BEEN TOLD BY THE END OF THE YEAR.
ORIGINALLY THOUGHT THAT MIGHT TAKE PLACE SOMETIME ABOUT THIS TIME NEXT YEAR OR A LITTLE BIT LONGER.
SO HOW LONG DO YOU KEEP A VEHICLE IN SERVICE? IT'S FIVE YEARS APPROXIMATELY, OR 150,000 MILES.
THOSE ARE THE TWO BENCHMARKS, AND YOU WANT TO LOOK AT THEM BOTH, NOT NECESSARILY ONE OR THE OTHER.
IN OUR CASE, USUALLY IT IS FIVE YEARS AND 150.
THAT'S WHERE WE'RE TRACKING. WE PUT A LOT OF MILES.
THEY KNOW A PROPERTY THAT HAS A CUTAWAY THAT PUT OVER 500,000 MILES ON A VEHICLE.
SO THEY GET, THAT'S STRETCHING IT, THAT'S WE LIKE TO REPLACE THEM AS CLOSE TO 150,005 YEARS.
WHAT THAT ASSURES IS THE FLEET IS CONSTANTLY IN A STATE OF GOOD REPAIR OF FTA DOT'S REAL BIG ON STATE OF GOOD REPAIR, AND THAT REPLACEMENT SCHEDULE IS ESSENTIAL TO KEEPING THAT.
SO, MAX, YOU TALKED ABOUT GETTING A COUPLE OF NEW VEHICLES AND YOU HAD MENTIONED THE NCTCOG AND
[00:40:02]
DOT, SO ARE THOSE CAPITAL PURCHASES THAT YOU GUYS ARE MAKING, OR ARE YOU GETTING THOSE THROUGH SOME TYPE OF GRANT OR ALLOCATION OF VEHICLES? THOSE WILL BE CAPITAL PURCHASES, AND THE REQUEST, I BELIEVE IS 5339, RIGHT, PJ? OKAY, YEAH, 5339 AND THAT'S 5339 IS FEDERAL CAPITAL MONEY FOR FACILITIES AND FOR VEHICLES? THAT'S THE STREAM.THERE ARE ALSO CALLS FOR PROJECTS OR NOTICES OF FUNDING OPPORTUNITY THAT DEPENDING ON THE OPPORTUNITY, DEPENDING ON WHAT THE NEEDS ARE AND WHETHER ONE WANTS TO USE SOMETHING FOR OPERATIONS OR CAPITAL, 5310 WILL PUT SOME CAPITAL OR OPERATIONAL NOTICES OF FUNDING OPPORTUNITY OUT THERE, AND THOSE ARE SOMETHING WE CAN KEEP AN EYE OUT FOR.
THAT IS A MUCH STEEPER RATE THAN THEY USED TO BE PRE-COVID.
SUPPLY CHAIN LOGISTICS THAT HAS AFFECTED EVERYTHING, CERTAINLY INCLUDING CUTAWAYS, AND RIGHT NOW, FLOWER MOUND SERVICE OPERATING BUDGET. I'D LIKE TO INTRODUCE YOU TO PJ PATEL, OUR DIRECTOR OF FINANCE, AND I WILL STAY UP HERE WITH HIM, BUT TRANSITION OVER TO HIM FOR A COUPLE POINTS.
GOOD EVENING SIR. GOOD EVENING.
SO THE OVERALL BUDGET FOR FLOWER MOUND TRIPS IS $67,804 FOR FISCAL 24.
SO THIS WILL SUBSIDIZE 3350 TRIPS.
SO FOR EACH OF THE TRIPS PER MONTH, WE'RE BILLING TO THE 5310 GRANT AND ALSO TO THE CDBG.
AT THE MOMENT, SO THE ORIGINAL 5310 GRANT WAS FOR $160,000.
AT THE MOMENT AFTER THE FEBRUARY BILLING, THAT'S DOWN TO ABOUT 22,000.
THAT'S REMAINING AND THAT EXPIRES IN SEPTEMBER.
SO OVERALL, WE'RE BILLING ABOUT 2500 TO 3000 PER MONTH TO EACH OF THE CDBG AND THE 5310 GRANT.
THE LAST COUPLE OF MONTHS WAS A LITTLE BIT HIGHER, ABOUT 280 RIDERS, BUT WE'RE STILL.
YEAH, UNDER THAT 3350 RIDER NUMBER FOR THE YEAR, BUT AGAIN AFTER SEPTEMBER, ONCE THE 5310 IS EXPIRED, THEN IT'S GOING TO BE DRAWING DOWN THAT CDBG GRANT A LITTLE BIT MORE HEAVILY.
WE WILL BE APPLYING FOR MORE 53, TEN GRANTS HERE IN THE NEXT COUPLE OF MONTHS.
SO ONCE THAT BECOMES AVAILABLE, THEN WE'LL START DRAWING DOWN AGAIN ON 53, TEN AND CDBG, AND THAT'S CURRENTLY THE RATE OF THAT IS $20.24. THAT RATE WILL INCREASE MARGINALLY.
SO WE'LL DO ANOTHER RATE ADJUSTMENT IN MAY OR JUNE OF THIS YEAR.
WE USE TRAILING 12 MONTHS OPERATING COSTS FOR FOR DETERMINING WHAT THAT RATE WILL BE, BUT YEAH, WE'RE EXPECTING A MARGINAL INCREASE FOR THAT BEGINNING IN OCTOBER. I HAVE A QUICK QUESTION.
SO I THOUGHT I HEARD EARLIER THAT THERE WAS A GOAL OF HITTING 25% RIDER, 75% TOWN.
SO THESE NUMBERS ARE NOT THAT PERCENTAGE RIGHT? NO, THAT WAS THE ORIGINAL GOAL WHEN IT WAS RENEGOTIATED.
YEAH. BASED OFF OF LIKE 1 TO 7 VERSUS 1 TO 3.
ONE PART THREE PARTS, IT'S GONE AS HIGH AS SEVEN PARTS, $7.50 PER RIDER, AND I THINK THEY WERE SCREAMING AT YOU GUYS BECAUSE ALL THE OTHER MEMBER CITIES AND CONTRACTS THEY HAVE ARE $3, AND IS THAT ANTICIPATED TO BE TWEAKED AS WELL? WHAT'S THAT? $3? NO, NO, I THINK WE'RE $3 IS WHERE WE WOULD STAY PER RIDER BECAUSE THAT'S WHAT THEY ARE I THINK SYSTEMWIDE.
YEAH. SO IT'S COMMON TO WHAT THEY'RE CHARGING ALL THEIR OTHER FOLKS.
SO ARE WE AT SEVEN OR ARE WE AT THREE NOW.
WE'RE AT THREE $3 FOR ONE WAY, PER WAY, BUT IS IT $20.24 ALSO PER RIDE.
SO IT'S 23 LIKE $50 FOR A ROUND TRIP ON AVERAGE ISH.
OKAY. SO YOU HAVE SOME OPTIONS HERE.
WE COULD IF WE I MEAN, I'VE HEARD SOME OF THE SAME FEEDBACK YOU GOT IN YOUR SURVEY.
WHAT ABOUT RELAXING THE SCHEDULING SO THAT THEY DON'T HAVE TO PLAN AHEAD SO MUCH? THAT WAS ONE OF THE CONCERNS THAT I HEARD.
[00:45:05]
YEAH, WELL WE HAVE DAY BEFORE, BUT PEOPLE CAN CALL UP TO 14 DAYS IN ADVANCE, RIGHT.SO 14 DAYS IN ADVANCE UP TO THE DAY BEFORE AND MAKING REQUESTS 2 P.M.
THE DAY BEFORE, BUT WHAT IF IT WAS FOUR HOURS BEFORE OR, YOU KNOW, SOMETHING LIKE THAT? IS THAT EVEN AN OPTION FOR YOU AT THIS POINT? IT'S NOT. WE DON'T HAVE THE CAPACITY OR THE TECHNOLOGY TO MANAGE WHAT'S CALLED MICRO-TRANSIT SERVICE.
I KNOW WHAT YOU'RE TALKING ABOUT, AND IT'S THERE ARE CERTAINLY PLATFORMS AND INVESTMENTS AND BUSINESS TYPE DECISIONS A TRANSPORTATION PROVIDER CAN DO TO OPERATE THAT MODE.
I MEAN, THAT'S A FINE ANSWER. I JUST WANT TO MAKE SURE IT'S NOT A MATTER OF US.
IT'S NOT SOMETHING WE CAN SOLVE CONTRACTUALLY.
IT'S JUST WE HAVE TO WAIT ON THE TECHNOLOGY TO CATCH IT.
IT'S NOT, AND SOMETHING WITH KNOWING.
THERE'S A LOT OF GOOD MICRO TRANSIT PROVIDERS, CONTRACTORS THROUGHOUT THE COUNTRY.
THERE'S AGENCIES THAT DO MICRO TRANSIT IN THE AREA.
SO UNDERSTANDING WHATEVER THE OBJECTIVES ARE, WE RIGHT NOW ARE NOT POSITIONED TO DO THAT.
SO IT ISN'T ANYTHING THAT FLOWER MOUND IS NOT ASKING OF US.
WE WOULD NOT BE ABLE TO DO THAT RIGHT NOW.
THANK YOU. THAT IS GOOD TO KNOW.
I THINK I'D LIKE YOU TO LEAN A LITTLE BIT FORWARD ON THAT, THOUGH.
RIGHT. YOU'RE SAYING THAT YOU CAN'T, BUT IS THAT YOU'RE NOT WILLING TO OR YOU'RE NOT ABLE TO, OR BECAUSE I THINK WE HAVE A NEED FOR MORE TRANSPORTATION. SO I THINK, YOU KNOW, MAYBE THE NEXT TIME YOU'RE HERE OR A FEW MONTHS DOWN THE ROAD, MAYBE A PLAN ON WHAT THAT WOULD LOOK LIKE, YOU KNOW, A PRICE TAG OR A CAPITAL PURCHASE OR YOU HAVE TO HIRE 100 MORE DRIVERS.
YOU KNOW, BECAUSE I THINK THERE'S A NEED FOR MOBILITY.
WE CAN DEFINITELY GET BACK TO YOU AND TALK ABOUT MORE LOOKING AT WHAT THAT MIGHT LOOK LIKE FOR SPAN.
WELL, YOU HAVE TO FIGURE OUT WHAT THE TOWN IS.
WELL, IS THE TOWN A IT DOESN'T CONNECT TO THE TRAIN? NO. WHICH WAS ONE OF THE BIGGEST CONCERNS WHEN WE HAD ANOTHER PROVIDER IN HERE, BUT I'M JUST ASKING FOR MORE MOBILITY SOLUTIONS AND IF SPAN IS WILLING TO DO THAT.
I JUST WANTED TO MAKE SURE THEY WERE WILLING TO DO THAT.
I UNDERSTAND, BUT IF YOU READ THE SLIDE HERE, IT SAYS WE CAN INCREASE THE NUMBER OF SUBSIDIZED TRIPS FOR ADDITIONAL TRIP PURPOSES, ADDITIONAL MARKETS, ADDITIONAL DESTINATIONS IF YOU WANT TO OPEN IT UP, BUT THEN YOU'RE BASICALLY SUBSIDIZING PROVIDING A SUBSIDIZED TRANSPORTATION SYSTEM, BUT IT'S SUBSIDIZED NOW, SO IT ALREADY IS. YOU'RE EXPANDING IT IS MY POINT.
RIGHT. SO IF I MAY, I WANT TO BUY BRONZE STATUE FOR $100,000.
SO IN RETROSPECT, THAT'LL BE YOU GUYS VOTING FOR THAT.
SO WE'RE GOING TO YOU KNOW WE'RE GOING TO GO BACK AND FORTH.
IF YOU RECALL, WE HAD A RESIDENT THAT WAS LOOKING FOR SOME MOBILITY SOLUTIONS.
I BELIEVE THE GENTLEMAN LIVED IN HIGHLAND VILLAGE, BUT NEEDED TO DO APPOINTMENTS HERE IN FLOWER MOUND AND WAS LOOKING FOR AN OPPORTUNITY TO SEE IF SPAN CAN FILL THAT MOLD, AND WHAT THE POINT OF THIS, THIS CONVERSATION HERE TODAY IS JUST SEEING IF WE WANT TO EXPLORE SOME OF THESE OPTIONS, AND SEEING IF WE CAN MAYBE ACTIVATE A FEW OTHER FEATURES, WHAT WOULD BE THE COST CONSIDERATION WITH THAT? AND DO WE FORMULATE IT IN OUR BUDGET? BECAUSE THE IMPORTANT THING TO KNOW THAT OUR BUDGET FOR SPAN IS PART OF OUR ANNUAL BUDGET.
SO IF THERE IF WE WANT TO ENTERTAIN ENHANCEMENTS, WE NEED TO WE NEED TO KNOW THAT NOW SO WE CAN START COOKING INTO THE BUDGET AND HAVING THOSE CONVERSATIONS AND BRING IT FORWARD AS PART OF THE ANNUAL BUDGET.
SO I JUST IT'S GREAT CONVERSATION, BUT I THINK THE KEY WHAT WE'RE REALLY LOOKING FOR HERE TODAY IS THAT IF WE WANT TO ENTERTAIN SOME ENHANCEMENTS, WHAT ARE THOSE ENHANCEMENTS? SO WE CAN WORK WITH OUR PARTNERS AT SPAN AND FIGURE OUT WHAT THE COST IS, AND WE CAN PRESENT IT TO YOU AN ANNUAL BUDGET.
NOW WHAT WHAT THE ISSUE ACTUALLY WAS IS THE COUPLE LIVED IN HIGHLAND VILLAGE.
THEY HAD A SON WHO WAS DISABLED, WHO LIVED IN LEWISVILLE, AND HE WORKED IN FLOWER MOUND, AND THEY WANTED US TO JOIN DCTA BECAUSE DCTA WOULD NOT COME INTO FLOWER MOUND.
YOU'RE CORRECT, AND WITH THE GENESIS OF THIS IS JUST SAYING, WE ALREADY HAVE THE RELATIONSHIP WITH SPAN AND CAN THEY FILL THE VOID AND PROVIDE THAT SERVICE? SO HERE'S MY THOUGHT ON THAT.
IF IT'S A RESIDENT IN FLOWER MOUND AND THEY WANT TO GO TO LEWISVILLE, WE CAN ALREADY DO THAT, RIGHT, BUT IF IT'S A LEWISVILLE RESIDENT AND THEY WANT TO WORK HERE IN FLOWER MOUND, I'M NOT IN FAVOR OF SUBSIDIZING THAT.
I THINK THE EMPLOYER COULD MAYBE WORK SOMETHING OUT.
OR PERHAPS WE COULD THINK OF A FEATURE WHERE A RIDER COULD PAY MORE OF THE FEE, BECAUSE I JUST DON'T THINK OUR TAXPAYERS SHOULD SUBSIDIZE PEOPLE WHO LIVE OUTSIDE OF OUR TOWN.
[00:50:03]
THEY SHOULD GO SEE TJ.WELL, RIGHT. OR MAYBE TJ CAN EXPAND OR PARTNER WITH SPAN AS WELL.
IT'S KIND OF SURPRISING THAT SPAN HAS A BETTER SERVICE OPTION THAN DCTA.
WELL THEY NEED TO GO TO THE DCTA BOARD AND TALK TO THEM.
THAT'S THE RIGHT AUDIENCE, I AGREE.
THE OTHER THING I'D LIKE TO SEE ON THE POTENTIAL FOR EXPANDED QUALIFYING RIDES.
SO, YOU KNOW, I'D LIKE TO MAYBE EXPAND, BUT HAVE IT BE A SCALE OR SOME KIND OF DIFFERENTIATOR.
SO IF SOMEONE WANTS TO GO GET THEIR HAIR DONE OR WHATEVER, THAT'S A GOOD EXAMPLE, RIGHT? OKAY. OKAY, GOOD, AND THEN I WAS ALSO JUST GOING TO COMMENT ON THE DENIAL RATE OF ZERO.
THAT SUGGESTS TO ME THAT RIGHT NOW THERE'S A PRETTY GOOD EQUILIBRIUM, YOU KNOW, SUPPLY AND DEMAND BUT IS THERE A WAY TO BE MORE NIMBLE THAT IF THAT NUMBER TICKS UP THAT YOU COULD COME BACK TO US INTERIM AND WE COULD POSSIBLY MAKE AN ADJUSTMENT AT THAT TIME? WE CERTAINLY COULD.
YEAH, WE CAN CERTAINLY DO THAT, AND THAT IF WE'VE BEEN REALLY AGGRESSIVE AND FOCUSED WITH FLOWER MOUND, BUT THE SYSTEM OVERALL DOES HAVE DENIALS, AND IF THOSE SUGGEST THE, LET'S SAY, THE CAPACITY CONSTRAINTS OF THE DEMAND, WE CAN CERTAINLY MANAGE THAT AND KNOW HOW TO MANAGE THAT AND THEN ALSO REPORT OUT ON THAT.
WE'RE CONFIDENT WE CAN GET THE ROSTERING FOR THE STAFF.
IT'S A PRETTY GOOD AS GOOD AS IT'S BEEN IN YEARS.
EMPLOYMENT MARKET, GETTING THE VEHICLES.
THAT'S THE SECURING THE FUNDING FIRST RIGHT.
FINDING THE RIGHT FUNDING SOURCE FOR THE EXPANSION VEHICLE OPPORTUNITY, AND THE BUILD CYCLES EXPEDITED MUCH MORE THAN IT WAS EVEN A FEW MONTHS AGO, BUT USUALLY FROM ORDER TO DELIVERY IS ABOUT 12 MONTHS, BUT WITH THE RIGHT OPPORTUNITY, WE GET THE EXPANSION VEHICLES.
RIGHT NOW I HAVE A LOGISTICS QUESTION.
SO IF I WERE A RIDER, AM I PAYING YOU CASH? DO I HAVE A CARD SWIPE WHEN I GET ON THE VEHICLE? HOW IS THAT HANDLED? COUPLE WAYS TO DO THAT.
THE COMPUTER ASSISTED DISPATCHING SYSTEM.
CUSTOMERS CAN HAVE MONEY LOAD MONEY ON THOSE ACCOUNTS, AND THEN THEY CAN RIDE SPAN IN AN AUTOMATED WAY SO WE DON'T HAVE TO WORRY ABOUT CREDIT CARD FEES, TRANSACTION FEES? YOU DO NOT.
YES I THINK MICHELLE HAS A GREAT TEAM.
RIGHT, AND WITH MAX AND EVERYBODY AND TAKING OUR INPUT YOU KNOW, I ALSO DO A LOT OF WORK WITH MIRACLE LEAGUE NORTH TEXAS, RIGHT? I HEAR A LOT FROM THE HIGH SCHOOLS ABOUT SOME OF THEIR STUDENTS NOT HAVING THE MOBILITY THAT THEY NEED TO GET TO AND FROM, YOU KNOW, DIFFERENT LOCATIONS.
SO I THINK DEFINITELY, YOU KNOW, FOCUSING ON MAYBE, YOU KNOW, ADDITIONAL QUALIFICATIONS AND THINGS, AND ALSO NOT A BIG FAN OF, LIKE ANN SAID, YOU KNOW, FOLKS FROM OUTSIDE THE TOWN USING THE SERVICE NOT ON OUR DIME, AT LEAST NOT ON OUR DIME, BUT IF THE EMPLOYER IF THE EMPLOYER.
YEAH, THERE COULD BE AN OPTION FOR THAT, RIGHT? FLOWER MOUND MAYBE THEY COULD WORK SOMETHING OUT.
I DON'T KNOW IF THAT WOULD BE AN OPTION THROUGH OUR CURRENT CONTRACT OR NOT.
IF YOU ENTERTAIN, IS THERE LIKE A SCAN THING WHEN YOU GET ON THE BUS? IS THERE LIKE CAN YOU LIKE SCAN SOMETHING LIKE AN ID CARD OR A CARD LIKE LET'S SAY AN EMPLOYER WANTED TO PROVIDE THEIR EMPLOYEES WITH A CARD SO THAT WHEN THEY GOT THERE, THEY GOT ON AND THEY SCANNED IT LIKE ON A BUS OR SOMETHING, RIGHT? THEY COULD LOAD A PARAPASS AND MAINTAIN THAT ON BEHALF OF THE CUSTOMER.
SO THEY COULD CERTAINLY MAINTAIN THE FARE AND THEN AND THE BALANCE AND BE IN I THINK WE SHOULD LOOK AT THAT, AND THAT WOULD BE WELL, BUT I DON'T WANT THAT TO BE SUBSIDIZED ON OUR DIME. I WOULD WANT IT TO BE RIGHT.
SO THE $20 WOULD COME FROM THE EMPLOYER.
RIGHT. OKAY. YEAH, AND WELL SURE. WELL, THAT'S UP TO THEM.
THEY GOT FINANCE PEOPLE. WELL, AND THE EMPLOYER.
YOU GOT TO HAVE THE SYSTEM. SO IF WE HAD SOMEBODY SAY WE HAVE A UNIQUE NEED TO BRING SOMEONE INTO TOWN WHO'S NOT A RESIDENT, WE COULD DIRECT THEM TO YOU AND SAY, YOU CAN WORK OUT AN AGREEMENT WITH SPAN TO BRING THAT RIDER FROM LEWISVILLE, LET'S SAY, INTO FLOWER MOUND.
SO IT'S THE ANSWER IS WE'RE OPEN MINDED TO ANY CONVERSATION LIKE THAT.
[00:55:03]
THE IDEA OF BUSINESSES ACTUALLY SUBSIDIZING DIRECTLY THE SUBSIDY COST ON TRANSIT IS, IS A CONVERSATION WE'D BE WILLING TO HAVE FOR SURE, WHEREVER THAT BUSINESS IS, IF IT'S IN A REASONABLE DISTANCE AROUND OUR SERVICE AREA, AND THAT'S COUNTYWIDE, WE'D BE WILLING TO HAVE THAT CONVERSATION.YEAH, I THINK THAT'S A GOOD APPROACH, ESPECIALLY IF WE CAN, AS A TOWN, KIND OF HELP ADMINISTER IT AND HELP THE BUSINESSES AND FUNNEL THEM, AND YEAH, IF THEY WANT TO, YOU KNOW, BE EACH BUSINESS ITS OWN INTEREST BUT WANT TO HAVE THAT CONVERSATION.
IT'S BEEN PRIMARILY WITH DCTA, BUT WITH SPAN, THOUGH, I MEAN, AGAIN, THERE'S A SCOPE AND A SPECIFIC CLIENTELE THAT THEY REACH, BUT IF THERE'S OVERLAP BETWEEN THE TWO, WE CAN CERTAINLY HAVE THAT CONVERSATION AND SEE IF THAT'S SOMETHING THAT WE COULD DO.
SO, JAMES, DOES IT MAKE SENSE FOR US TO SAY, PICK A DOLLAR AMOUNT AND SEE WHAT THAT SERVICE CAN BUY US, RATHER THAN SAYING, HERE'S WHAT WE WANT TO DO, HOW MUCH IS IT GOING TO COST IF WE'RE PAYING $67,000 NOW MINUS THE GRANT MONEY? AND WE WERE TO INCREASE THAT TO $100K MINUS THE GRANT MONEY, LET'S JUST SAY PICK A ROUND NUMBER.
WHAT ADDITIONAL RIDERSHIP AUDIENCES DESTINATIONS CAN WE.
THAT'S KIND OF HOW I ENVISIONED IT CONCEPTUALLY TO SEE, YOU KNOW WHAT, WHAT'S THE BANDWIDTH THAT X AMOUNT OF DOLLARS COULD GET US TO BE ABLE TO PROVIDE SOME OF THOSE SERVICES. WE CAN CERTAINLY SIT DOWN WITH THEM.
BECAUSE OBVIOUSLY THE GENESIS OF THIS WAS A PARTICULAR SPECIFIC CIRCUMSTANCE.
OBVIOUSLY, THERE'S NO GUARANTEES THERE.
SO I THINK THAT'S THE NEXT STEP IS SITTING DOWN AND HAVING THAT CONVERSATION, BUT THEN SPECIFIC TO YOUR QUESTION, COUNCILMAN SCHIESTEL IS I THINK WE CAN HAVE THAT CONVERSATION AND SEE WHAT THAT BANDWIDTH IS, AND THAT'S POTENTIALLY SOMETHING WE CAN BRING TO YOU IN THE BUDGET PROCESS TO SEE WHAT X AMOUNT OF ADDITIONAL DOLLARS CAN NET US IN POTENTIAL OFFERINGS, YOU KNOW, TO OUR RESIDENTS.
WE CAN'T PREDICT IT, BUT THIS IS A PREDICTABLE AMOUNT.
THAT CAN'T BE THE ALL IN NUMBER, THOUGH.
IT USED TO BE DOWN TO $52,000 OR $50,000.
HOWEVER, ONE THING THOUGH IS YOU'RE GOING TO GET X NUMBER OF RIDES FOR 100 GRAND.
RIGHT, BUT WE KNOW WE HAVE A MAXIMUM LIKE WE'RE GOING TO SET ASIDE $8,000 A MONTH OR, YOU KNOW FOR THE FOR THE EXPENSE.
WHAT YOU'RE NOT GOING TO KNOW IS EXACTLY HOW MUCH DEMAND YOU'RE GOING TO GET DEPENDING UPON THE SERVICE LEVEL THAT YOU'RE OFFERING, AND THEN WHAT HAPPENS WHEN YOU, YOU KNOW, HIT THE YOU KNOW, THE 400TH TRIP, RIGHT? WELL, I THINK YOU TRY IT.
WELL, TAKE THE BEST ESTIMATE AND THEN WE ADJUST YEAR OVER YEAR BASED ON WHAT WE'RE SEEING.
SO IF I CAN JUST ADD ONE THING TO THAT, YOU TALK ABOUT DEMAND.
SO WHEN WE FIRST STARTED BACK IN THE EARLY DAYS WHEN YOU LOOKED AT WHEN IT WAS OPEN WIDE OPEN JUST FOR SENIORS AND PEOPLE WITH DISABILITIES AT THE 50 CENT COST, WE WERE GETTING AROUND ANYWHERE FROM 570 TO 700 RIDES A MONTH.
WELL, THAT'S WHY I SAID OPEN IT UP FOR OTHER NEEDS.
THEN THERE COULD BE OTHER PRICE POINTS.
WELL, YEAH, BUT LIKE A LOT OF THE PASSENGERS THEY MENTIONED ARE PART OF A NONPROFIT, RIGHT? SO WHETHER IT'S SIM OR WHETHER IT'S ANOTHER QUALIFYING NONPROFIT, MAYBE THAT'S ONE OF THE QUALIFYING CATEGORIES IS THAT, YOU KNOW, MIRACLE LEAGUE, NORTH TEXAS [INAUDIBLE], YOU KNOW, SOMETHING LIKE THAT, A VETERANS ORGANIZATION, YOU KNOW, BECAUSE IT'S BASICALLY GOVERNMENT MONEY BEING PASSED FROM ONE AGENCY TO ANOTHER AGENCY, LIKE A SUB-AWARDEE.
CAN YOU GO BACK TO THE SLIDE WITH THE AUDIENCE AND THE
[01:00:10]
THE DIFFERENT RIDERS AND THE DESTINATIONS.OKAY. YEAH. SO THEN BEFORE THAT I THINK YOU HAD THE AUDIENCE.
OH, SHOOT, WHERE IS IT? MAYBE IT WAS THE EARLIER ONE.
IT'S LIKE SLIDE TWO OR SOMETHING LIKE THAT.
YEAH. TRY. JUST RUN BACK TO THREE.
VETERANS. OTHER MEMBERS OF THE PUBLIC.
THAT'S KIND OF VAGUE. I GUESS THE QUESTION IS IF OUR AUDIENCE IS SENIORS, DISABLED, DISABLED VETERANS, AND WE GAVE THEM EVERY RIDE THEY WANTED, WHAT WOULD, HOW MANY RIDES WOULD THAT BE? WELL, THAT'S WHEN I WAS EXPLAINING YEAH. OKAY.
IS THERE ALSO A FINANCIAL COMPONENT AS FAR AS, LIKE EARNED INCOME LEVELS OR? THERE IS NOT THERE IS NOT TO SAY WE DON'T SERVE INDIVIDUALS IN DISADVANTAGED COMMUNITIES, BUT THERE IS NOT AN INCOME FACTOR.
SORRY. YEAH, I WAS AWAY FROM THE MIC.
NO WORRIES. THERE IS NO INCOME FACTOR THAT RELATES TO A PERSON'S EITHER ELIGIBILITY OR ABILITY TO BOOK OR NOT BOOK A TRIP, SO THAT IS NOT A FACTOR IN THE BOOKING OR THE OR THE ELIGIBILITY PROCESS. DO ANY OF THE MEMBER CITIES HAVE THAT? THEY DO NOT. NOT AN INCOME CONTINGENT SITUATION.
NO. OKAY, BECAUSE I WAS THINKING IF WE GOT TO THE POINT WHERE WE EXHAUSTED OUR RESOURCES THAT WE'RE COMFORTABLE COMMITTING, COULD THAT BE OVERLAID TO SEE THAT THOSE PEOPLE MOST IN NEED STILL HAVE AN OPPORTUNITY VERSUS THOSE WHO MAY NOT FINANCIALLY BE NEED THIS AS MUCH? HOW DOES PERHAPS QUALIFY THAT? AND NOW HE'S GOT TO ADD STAFF TO BE ABLE TO DO ALL THAT.
I'M JUST TRYING TO THINK OUT LOUD.
IT'S A WORK SESSION, AND YOU KNOW, HOW CAN WE STRETCH OUR RESOURCES, RIGHT.
BECAUSE, YOU KNOW, IT REALLY SHOULD BE FOR THE PEOPLE WHO ARE MOST IN NEED.
BRAINSTORMING MEDICAID FOLKS LIKE IN THAT CASE, THEY ACTUALLY WOULD QUALIFY FOR SUBSIDIZED TRANSPORTATION THROUGH AND FREE TRANSPORTATION PAID FOR BY MEDICAID. SO MEDICAID PROGRAMS, THEY DO HAVE A BROKER AND ANY CONTACT.
WE USED TO BE BECAUSE WE HAD CAPACITY FOR A MEDICAID CONTRACTOR.
IT'S WITH MODIVCARE THAT'S THE CURRENT BROKER, AND THEN MODIVCARE, THOUGH EVEN NOW THAT WE'RE NOT WORKING WITH MODIVCARE, BUT OTHER PROVIDERS ARE, AND IF SOMEONE IS MEDICAID ELIGIBLE FOR A MEDICAL PURPOSE TRIP, THEY CAN HAVE THAT TRIP FUNDED THROUGH A MEDICAID PROGRAM.
WOULD WE BE IN A POSITION TO SAY, HEY, THERE MIGHT BE SOME OTHER AVENUES FOR YOU, SUCH AS THE MEDICAID, TRANSPORTATION, OR WE COACH AND THAT'S ON OUR WEBSITE WHERE WE HAVE INFORMATION ABOUT THE SPAN PROGRAM AND ALSO GIVES THE NUMBER FOR THE MEDICAID.
THANKS, AND I WILL ALSO SAY A LOT OF THE TWEAKS THAT WE'VE MADE OVER THE YEARS WERE BASED ON FEEDBACK THAT WE'VE BEEN RECEIVING AND REQUESTS, WHETHER IT'S ADDING DENTON THESE WORKSHOPS, EMPLOYMENT, ALL THAT WAS BASED ON FEEDBACK.
SO WE LISTENED TO THAT AND WE TALK EVERY YEAR.
WHAT ARE YOU HEARING FROM FOLKS AT SPAN? WHAT ARE WE HEARING FROM FOLKS AND THAT'S HOW THESE TWEAKS COME ABOUT, AND THAT'S HOW WE EXPAND THE CONTRACT AND IN THE PAST.
SO THERE'S CERTAIN THINGS WE CAN LOOK AT.
WE'LL CERTAINLY DO THAT. WE HAVE A LADY RIGHT NOW THAT'S WANTING TO GO TO CORINTH.
SO THAT'S, YOU KNOW, THAT'S WHY WE'RE LOOKING AT THAT.
WE'RE ALREADY GOING TO DENTON. IT'S ON THE WAY.
ARE THERE ANY OTHER OPEN THINGS THAT YOU MIGHT BRING TO THE TABLE THAT, BASED ON FEEDBACK YOU'VE RECEIVED THAT YOU'VE NOT TWEAKED YET? YEAH, RIGHT NOW, I THINK ADDING THOSE CITIES IS ONE THAT WE WOULD LOOK AT AND WE USUALLY MEET RIGHT AROUND MAY JUNE AND START DISCUSSING FOR THE NEXT TO GET SO THAT WE CAN GET TO YOU GUYS IN AUGUST TO APPROVE THEIR CONTRACT FOR THE NEXT YEAR. IF YOU GUYS, I DON'T KNOW IF YOU'VE HEARD ANYTHING ELSE FOR TRIP, SOME ADDITIONAL TRIP PURPOSES.
YEAH, BUT THAT ONE IS A TRICKY ONE BECAUSE THEN THAT OPENS UP AND YOU DON'T KNOW WHAT THE DEMAND IS.
YOU DON'T KNOW HOW IT'S GOING TO AFFECT THE BUDGET, BECAUSE YOU DON'T KNOW HOW MANY FOLKS AND PREVIOUS COUNCILS, THEIR PLAN WAS TO STICK TO THESE BASIC NEEDS AND MAKE SURE THOSE ARE ACCOMMODATED, BUT IF THERE'S CERTAIN THINGS YOU GUYS WANT TO ADD, LIKE YOU MENTIONED, THE DMV, WE ALREADY COULD TAKE PEOPLE TO THE RAIL IF THEY'RE GOING SOMEWHERE FOR THESE THOSE PURPOSES THERE; YOU HAVE ALLOWED THAT IN THE PAST.
CHUCK, DID YOU SAY WE'RE DOING ANOTHER SURVEY? YOU WANT TO TALK ABOUT YOUR PLAN WITH THAT? WE CAN DEFINITELY DO ANOTHER SURVEY AND RELEASE THAT AND ADMINISTER THAT AND GET SOME RESULTS BACK.
[01:05:04]
WE DID ONE IN THE FALL IN RESPONSE TO WHAT WE HEARD, AND THEN WE CAN CERTAINLY DO ANOTHER SURVEY AND PLAN ON DOING ANOTHER SURVEY SYSTEMWIDE ANYWAYS, WE CAN CERTAINLY INCORPORATE FLOWER MOUND.WE ALWAYS SHARE THE SURVEY WITH ANY PARTICIPATING AGENCIES.
IN THIS CASE, IT WOULD BE CHUCK AND TEAM.
ONE OTHER QUICK QUESTION, CHUCK, FOR YOU.
DOES SIM STILL SPONSOR THE SCHOLARSHIP PROGRAM FOR SENIORS? SO THEY SUBSIDIZE EVEN THE $3 A PROGRAM WHERE PEOPLE CAN APPLY AND.
OKAY, YES, THEY'LL HELP PAY FOR THEIR ONE WAY FARE.
SO ONE OTHER QUESTION I HAD WAS, DO WE GET A LOT OF DEMAND FOR QUESTIONS FOR DFW AIRPORT? IT HAS NOT COME UP, BUT IT WAS A GOOD QUESTION.
I HEARD THAT ON THE IN THE ORIGINAL QUESTION.
SO THOUGHT LET ME LOOK INTO IT.
IT'S OUT OF OUR MARKET OUT OF OUR BANDWIDTH.
WE'RE SHARED RIDE GROUP RIDE, SUBSIDIZED PUBLIC TRANSIT, BUT THERE IS CERTAINLY AN INTERESTING THOUGHT I HAD IS WHAT IS OUT THERE ON THE MARKET AND REACHED OUT TO A FEW DIFFERENT PROVIDERS.
ACTUALLY BROUGHT A LIST WITH ME.
THERE'S A LOT. SO THERE ARE AIRPORT SHUTTLE, INCLUDING FULLY ACCESSIBLE AIRPORT SHUTTLES THAT SPECIALIZE IN SERVICING DFW AIRPORT THROUGHOUT THE METROPLEX AND AT LEAST A COUPLE JUST CALLED AND LET ME RUN A BLINK TEST BY.
RIGHT NOW, OUR ANSWER PUBLIC TRANSIT PROVIDER.
SOMEBODY CURRENTLY GOING TO A MEDICAL APPOINTMENT.
COULD TRANSFER TO THE A TRAIN AND GET WHERE THEY NEED TO GO.
LET'S SAY IT'S IN PROXIMITY TO THE A TRAIN TO GET TO DFW.
IF IT WAS A TRIP PURPOSE ADDED WE DO GO TO LEWISVILLE.
ADMITTEDLY, IT'D BE A LOT OF TRANSFERRING.
SO I'LL ACKNOWLEDGE THAT WHAT WE DO OFFER CURRENTLY FROM A DESTINATION STANDPOINT, BUT MEANWHILE FOCUSING ON THE AIRPORT WITH OUR CURRENT CURRENT FLEET SIZE, IT WOULD TAKE US AWAY FROM WHO WE NEED TO SERVE FOR ESSENTIAL TRIPS.
IT'S A GOOD QUESTION. NO, NO, AND WE HAVEN'T THAT I SINCE I'VE BEEN BACK IN MAY.
I HAVEN'T RECEIVED A QUESTION OR GOTTEN A RESPONSE FOCUSING WITH OUR GROUP THAT WE'RE SERVING WANTING TO GO TO DFW AIRPORT, BUT I'M SURE THERE ARE PEOPLE THAT CERTAINLY WOULD LOOK AT THAT AS FAVORABLE, ESPECIALLY FOR A $3 RIDE.
I HAVE AN APPETITE FOR THE AIRPORT.
I WOULD NOT WANT TO DO THAT. BASEBALL, MAYBE, AIRPORT, NO.
DCTA IS ABOUT $14 SUBSIDIZED PER RIDE.
IT'S COMPARABLE. BEST BANG FOR YOUR BUCK.
EXACTLY. SO, MR. DREW, THIS ONE WAS YOURS, SO DO YOU HAVE ANYTHING ELSE? NO. THAT'S IT. I'D LIKE TO SEE THE RESULTS FROM THE SURVEY WHEN YOU GUYS DO IT, AND.
OH, I'D BE HAPPY TO SHARE THOSE.
THANK YOU ALL VERY MUCH. THANK YOU, AND THANK YOU SO MUCH FOR COMING.
I REALLY APPRECIATE WHAT YOU ALL DO.
WITH THAT, WE'LL BE MOVING ON TO ITEM NUMBER THREE, DISCUSSION OF THE TOWN'S PROCUREMENT METHODS.
LEADING US OFF WILL BE MR. BRIAN WALTENBURG.
GOOD EVENING. THANKS FOR HAVING ME.
TALK ABOUT CAPITAL ENGINEERING, PROCUREMENT PROCESSES.
I WONDER WHO ASKED ABOUT THIS ONE.
ALL RIGHT. SO I'M GOING TO START OFF JUST A QUICK OVERVIEW.
I TALK ABOUT HOW OUR REQUEST FOR QUALIFICATIONS PROCESS BID PROCESSES, CHANGE ORDER PROCESSES OPTIONAL OR ALTERNATE DELIVERY METHODS THAT THE TOWN UTILIZES AND ONE OF THE QUESTIONS WAS ALSO ABOUT HUB VENDORS, WHAT WE DO AND HOW WE HELP PROVIDE INFORMATION TO POSSIBLE HUB CONTRACTORS.
SO THIS IS JUST A REAL QUICK SLIDE.
[01:10:05]
WE'RE TALKING ABOUT CAPACITY OR CONDITION ASSESSMENT.GENERALLY WE CAN WHETHER IT'S ON A MASTER PLAN, WHETHER OUR MODEL SHOWS SOMETHING IS NEEDED BASED ON DEVELOPMENT OR FUTURE OR GROWTH, AND THEN IF OUR PUBLIC WORKS TEAMS GOES OUT AND THEY SEE A PROJECT AND IT NEEDS TO BE DONE BECAUSE OF CAPACITY OR CONDITION ASSESSMENT, IT NEEDS TO BE REPLACED BECAUSE IT'S REACHED ITS END OF END OF LIFE.
ONCE IT COMES TIME TO DESIGN, WE'LL BRING A DESIGN AWARD TO TOWN COUNCIL.
WE'LL CREATE PLANS OF SPECIFICATIONS.
WE BID THE PROJECT WE WORK WITH PURCHASING TO ADVERTISE.
WE DURING CONSTRUCTION, CONTRACTORS HAVE REQUESTS FOR INFORMATION THAT WE PROCESS WE PROCESS CHANGE ORDERS IF NEEDED, AND THEN WE WOULD GO THROUGH THE CLOSEOUT PROCESS, AND THEN THE FINAL CLOSEOUT WOULD BE THROUGH FINANCE, AND TO MAKE SURE THAT EVERYTHING'S CLOSED.
THE BOOKS ARE BOOKS ARE SOLID AND EVERYTHING IS CLOSED OUT.
SO I TALKED ABOUT THE RFQ PROCESS.
SO THIS IS BASICALLY A WAY FOR THE TOWN.
SO WITH PROFESSIONAL SERVICES THIS IS THE PROFESSIONAL SERVICES PROCUREMENT ACT.
SO WHAT WE DO IS EVERY TWO YEARS WE GO OUT.
WE REQUEST QUALIFICATIONS FOR, AND WE CAN GO BACK TO THIS SLIDE IF YOU'D LIKE TO REVIEW IT A LITTLE BIT MORE, BUT WE REQUEST PROFESSIONAL SERVICES FOR PROFESSIONAL ENGINEERING, MATERIAL TESTING AND ENGINEERING, SUBSURFACE UTILITY ENGINEERING AND REAL ESTATE APPRAISAL SERVICES.
SO THOSE FOUR SERVICES ARE TYPICALLY WHAT THE TOWN USES DURING ANY ONE OF OUR PROJECTS, AND THIS ENABLES US TO SELECT A GROUP OF ENGINEERS OR REAL ESTATE APPRAISERS EVERY TWO YEARS, AND THEN WE CAN SELECT FROM THAT GROUP BASED ON THE PROJECTS THAT WE HAVE UPCOMING FOR THAT TWO YEAR PERIOD.
SO IN A TYPICAL YEAR OR TYPICAL TWO YEAR PERIOD, WE'LL RECEIVE ABOUT 75 TO 100 QUALIFICATION PACKETS AND TOWN STAFF GOES THROUGH EACH ONE OF THOSE PACKETS.
THEY REVIEW EVERY SINGLE THING ABOUT IT.
WE'LL SCORE THEM BASED ON YOU KNOW.
QUALIFICATIONS, ABILITY TO MEET THE TOWN'S GOALS.
SO THEN WE WOULD TAKE THAT DESIGNER AND LIKE I SAID, WE WOULD GO THROUGH THE DESIGN PROCESS.
BRIAN, I'M SORRY, COULD YOU GO BACK ONE SLIDE? YEP. SO JUST A QUICK QUESTION.
SO FOR THE DELTA OF THE SIX ARE WE COMPETITIVELY AWARDING THOSE OTHER SIX OR IS IT JUST THOSE.
SO FOR THIS IS JUST FOR CAPITAL PROJECTS.
SO I WOULD SAY SO FOR INSTANCE IF WE WERE OPTOMETRY ISN'T ONE THAT WE WOULD TYPICALLY USE, BUT FOR INSTANCE, IF WE HAD A LANDSCAPE ARCHITECTURE PROJECT THAT WE WOULD DO, THAT'S BEYOND THE SCOPE OF OUR CURRENT OUR IN-HOUSE LANDSCAPE ARCHITECT.
WE COULD GO OUT FOR AN RFQ ON THAT SPECIFIC PROJECT, AND WE DO, BUT FOR ARCHITECTURE SERVICES, FOR FIRE STATIONS OR FOR PARTICULAR FACILITIES, WE'LL GO OUT FOR RFQ SPECIFIC TO THAT PROJECT, BUT WHEN WE TALK ABOUT WATER LINES, WE TALK ABOUT SEWER LINES.
IT'S DIFFICULT, AND IT'S TIME INTENSIVE TO GO THROUGH THIS PROCESS.
SO WHEN YOU'RE SELECTING ENGINEERS FOR PROJECTS THAT ARE PRETTY STANDARD, WE'LL SELECT ENGINEERS THAT CAN HANDLE THE MAJORITY OF OUR CAPITAL PROJECTS AND SELECT FROM THOSE FROM THAT TWO YEAR PERIOD.
ALL RIGHT, SO WE GOT OUR DESIGN PLANS DONE.
WE REACH OUT, CAPITAL ENGINEERING REACHES OUT TO PURCHASING, AND WE COORDINATE A BID SCHEDULE.
THAT BID SCHEDULE GETS INPUT INTO OUR DESIGN PLANS AND OUR DESIGN PACKET THAT GOES OUT FOR BID.
[01:15:04]
WE ANSWER QUESTIONS DURING THE BIDDING.WE ANYTHING THAT ANY QUESTIONS THE CONTRACTOR HAS GOES THROUGH OUR PURCHASING DEPARTMENT.
ALL THE ANSWERS TO THE QUESTIONS GO OUT TO EVERYBODY.
ALL THE ALL THE BIDDERS GET ANSWERS TO ALL QUESTIONS.
SO IF THERE'S SOMETHING A CONTRACTOR BRINGS UP THAT WAS MISSED OR SOMETHING THAT NEEDS FURTHER CLARIFICATION, WE CAN ISSUE A PLAN CHANGE OR CLARIFICATIONS AND THAT WOULD BE INCLUDED IN AN ADDENDUM.
ONCE WE RECEIVED THE BIDS, WE REVIEW ALL BID RESPONSE OR BIDS FOR RESPONSIVENESS AND ERRORS, AND WE REVIEW THE ITEMIZED BID TABULATION, AND I'LL GET INTO SPECIFICS ABOUT THAT A LITTLE BIT LATER FOR INCONSISTENCIES AND WE'LL ALSO, ONCE WE HAVE A THE LOW TWO BIDDERS, WE'LL VERIFY CONTRACTOR REFERENCES AND PAST PROJECTS, AND THEN ONCE WE'RE SURE THAT THE CONTRACTOR IS QUALIFIED, WE RECOMMEND THE CONSTRUCTION AWARD TO THE LOWEST QUALIFIED BIDDER.
SO THIS IS A PROPOSAL EXAMPLE.
THIS WAS FOR A WATER LINE PROJECT, AND I JUST KIND OF WANTED TO PUT THIS ON THERE.
SO YOU GUYS HAD AN IDEA OF THE DETAIL THAT WE GO INTO MAKE SURE THAT WE WERE ABLE TO VERIFY UNIT COSTS AND SPECIFIC ITEMS TO MAKE SURE THE CONTRACTOR ISN'T TRYING TO FRONTLOAD THE PROJECT OR TRYING TO, YOU KNOW, IF THERE'S SOME INCONSISTENCIES IN THESE BID NUMBERS.
SO YOU CAN SEE THIS IS THE PROPOSAL ON THIS PARTICULAR PROJECT WAS A WATER LINE PROJECT.
WE ACTUALLY HAVE 10,20, SO THERE'S 40 UNIT ITEMS. SO FOR INSTANCE LET'S PICK NUMBER SEVEN.
WE GOT UNDER SPEC ITEM WHICH IS THAT FIRST COLUMN.
WE HAVE 12 OF THOSE ON THE PROJECT.
WE'RE BIDDING THEM FOR EACH, AND WE HAVE A COST THAT'S ASSOCIATED WITH AN EIGHT INCH GATE VALVE.
SO EVERY EIGHT INCH GATE VALVE IS THAT COST.
I JUST PUT THESE IN HERE SO YOU GUYS COULD SEE JUST THE DETAIL THERE AND AT THE BOTTOM YOU PUT THE TOTAL BASE BID, WHICH WOULD BE THE TOTAL BID AMOUNT AND THE TIME FOR SUBSTANTIAL AND FINAL COMPLETION.
THAT'S WHAT WE ARE ALLOWING THE CONTRACTOR TO COMPLETE THE PROJECT.
IF THEY GO OVER THAT PROJECT, THERE'S A LIQUIDATED DAMAGES COST THAT WE WOULD ASSESS OR WE WOULD NEGOTIATE THAT COST TO FOR, YOU KNOW AT THE END OF THE PROJECT. ALSO IN THE PROPOSAL, WE REQUEST THE FOLLOWING ITEMS. THIS IS THE FOLLOWING QUESTIONS.
IT'S TYPE OF PREVIOUS WORK PERFORMED.
WHAT KIND OF PROJECTS YOU CURRENTLY HAVE? ONGOING BUT INCOMPLETE.
IF ANYBODY'S FAILED TO COMPLETE A PROJECT OR THE COMPANY HAS FAILED TO COMPLETE A PROJECT.
ARE THERE ANY UNSATISFIED DEMANDS GOING ON CURRENTLY? ANY FELONIES OR CRIMES FOR THAT COMPANY.
WE ASK FOR MUNICIPALITY REFERENCES AND OTHER CREDIT REFERENCES.
OTHER CREDIT REFERENCES WOULD BE MATERIAL SUPPLIERS, CONCRETE SUPPLIERS.
SO WE WOULD REACH OUT TO THEM TO VERIFY.
SO WE GET ALL THIS INFORMATION.
WE SO THAT'S WHAT THE PROPOSAL IS.
THIS IS THE BID UNIT ITEM REVIEW.
THIS IS THE SAME FOR THE PROPOSAL.
YOU JUST SAW THE SAME 40 ITEMS. THIS IS THE BID PRICES, AND I TOOK OUT THE NAMES OF THE CONTRACTORS BECAUSE WE TYPICALLY DON'T SHARE THIS, BUT IT'S A COMPETITIVE ISSUE TO SEE WHAT COMPANIES BID, WHAT PRICES. SO TYPICALLY YOU WOULD SEE ALL THE NUMBERS, ALL THE PRICES AND FOR INSTANCE, I KNOW IT'S REALLY SMALL, BUT WE WOULD TAKE THIS EIGHT INCH GATE VALVE WE JUST TALKED ABOUT AND LOOK AT, OKAY, THIS ONE 1800, 2700 1300, 1700.
SO THEY'RE ALL PRETTY EVEN, RIGHT? BUT THIS GUY RIGHT HERE PUT 4000.
WHY DID HE PUT 4000? I DON'T KNOW, MAYBE THE THERE'S NOT REALLY A GREAT REASON, BUT IT'S SOMETHING THAT WE WOULD LOOK AT, AND THEN IF THEY WERE THE LOW BID OR THEY WERE CONSIDERED TO BE SOMETHING WE'RE LOOKING MORE CLOSELY AT, WE WOULD TRY TO FIGURE OUT WHY THAT BID WAS LIKE THAT, AND IF THERE REALLY WASN'T AN ANSWER, THEY COULD BE DISQUALIFIED FOR SOMETHING LIKE THAT, RIGHT? IF IT MAKES A BIG DIFFERENCE IN THE TOTAL COST OF THE PROJECT, THEY COULD BE DISQUALIFIED, AND WE HAVE DISQUALIFIED PEOPLE FOR INCONSISTENT BID RESPONSES.
SO ON THIS ONE RIGHT HERE, THE HIGHLIGHTED BLUE ITEMS. SO PURCHASING PUTS THIS TOGETHER HELPS US PUT THIS TOGETHER.
IN THE BLUE ITEMS ARE THE ONES THAT SHE HAD NOTED AS ERRORS IN THE BID RESPONSES.
SO IT COULD HAVE BEEN AN ERROR THAT THE NUMBER DIDN'T MATCH THE UNIT WORDS THAT THEY WROTE.
OR IT COULD HAVE BEEN THAT THE CALCULATION WAS JUST OFF A LITTLE BIT AND IT MAY NOT LOOK BAD.
[01:20:01]
SO THIS ONE'S LIKE 43,000.SO IT MAY NOT HAVE MADE A BIG DIFFERENCE IN THE TOTAL COST OF THE PROJECT, BUT IT'S AN ERROR ON THEIR BID FORM ON THEIR PROPOSAL AND IF THEY'RE DOING AN ERROR ON THEIR BID PROPOSAL OR IF THERE'S AN ERROR ON THE PROPOSAL, IT SEEMS LIKE MAYBE THEY'RE NOT AS DETAILED ORIENTED AS THEY COULD BE.
RIGHT. SO WE LOOK AT ALL THAT STUFF ON THESE PROPOSALS.
THIS IS ONE OF OUR TOWN BID REQUIREMENTS.
EACH BIDDER SHALL PERFORM OR SHALL FURNISH THE ITEMS THAT WE HAD TALKED ABOUT PREVIOUS, AND IT SAYS IT WILL BE SUBMITTED ON THE FORMS, AND WE MAY MAKE INVESTIGATIONS AS IT DEEMS NECESSARY TO DETERMINE THE ABILITY OF THE BIDDER TO PERFORM THE WORK.
SO WHENEVER THAT LOW BIDDER COMES IN, WE LOOK AT THE LOW TWO AND WE'LL REACH OUT FOR REFERENCES.
WE'LL TALK TO THE OTHER TOWNS THEY PUT ON THERE FOR REFERENCES.
IF WE HAVE REASON TO BELIEVE THAT THEY DIDN'T PUT ALL THE INFORMATION ON THERE, WE'LL ALSO TALK TO THE WE'LL DO SOME INVESTIGATION TO SEE IF THERE'S SOMETHING THAT WE JUST SOMETIMES. SOMETIMES IT DOESN'T MAKE SOMETHING, DOESN'T ADD UP, AND WE'LL LOOK DEEPER INTO THE PROPOSAL.
SO IF THEY DON'T, IF IT ULTIMATELY IF A CONTRACTOR DOESN'T DEMONSTRATE THE RESPONSIVE OR THEY'RE QUALIFIED, WE MAY DISQUALIFY THEIR BID PROPOSAL AND WE DO.
THESE ARE ALL THE REASONS WE CAN DISQUALIFY A BIT.
SO WE BELIEVE THERE'S COLLUSION.
WE BELIEVE THAT THEY ISSUED MULTIPLE PROPOSALS OR THERE ARE SOME.
THEY DON'T THEY LACK THE SKILL, THE JUDGMENT, FINANCIAL CAPABILITY, INTEGRITY, REPUTATION.
THEY HAVE UNCOMPLETED WORK, WHICH MAY PREVENT THEM FROM COMPLETING OUR PROJECT.
THEY DON'T SUBMIT A BID BOND IF THEY HAVE.
IF THE UNBALANCED VALUE OF ANY BID ITEMS WHICH KIND OF TALKED ABOUT BEFORE.
ANOTHER EXAMPLE WOULD BE MOBILIZATION.
TYPICALLY THE WE WOULD PAY MOBILIZATION GENERALLY UP FRONT.
ONCE THEY'D GET 5 TO 10% OF THE PROJECT DONE, WE WOULD PAY A BIG PROPORTION OF THAT MOBILIZATION, BUT IF THEY PUT WAY TOO MUCH IN THERE, THEN YOU'RE FRONT LOADING THE PROJECT TO WHERE.
YOU'RE PAYING THEM MORE THAN THEY SHOULD BE, OR WHAT THE MOBILIZATION ACTUALLY COST.
OR LET'S SEE, BIDDER SURETY CURRENTLY INVOLVED IN LITIGATION AGAINST THE TOWN.
I AM JUST CURIOUS HOW FREQUENTLY DOES THAT HAPPEN? I WOULD SAY MAYBE.
SO THERE WOULD BE BIDDERS THAT WE WOULD DISQUALIFY ON MOST BIDS.
THEY MAY NOT BE THE LOW BIDDER.
SO IF THEY'RE NOT THE LOW BIDDER, WE'RE NOT DIVING TOO DEEP INTO WHAT THEY'RE PROVIDING US BUT I WOULD SAY GENERALLY ON MOST BIDS SOMEBODY DIDN'T DO SOMETHING RIGHT.
YEAH, AND I WOULDN'T SAY IT'S NOT NECESSARILY THEIR QUALITY OR THEIR SKILL.
SO YOU GET A LOT OF SMALL CONTRACTORS, A LOT OF MOM AND POPS OR A LOT OF, YOU KNOW, AND THEY'RE MAYBE NOT AS DETAIL ORIENTED ON SOME OF THOSE PROJECTS, BUT ON SOME OF THE BIGGER PROJECTS YOU HAVE.
RIGHT, BUT FOR OUR LOW BIDDERS, TYPICALLY I WOULD SAY MAYBE 5%, 10%, MAYBE WHERE WE'RE LOOKING AT, MAYBE USING AN ALTERNATE BID.
I JUST WONDERED HOW PREVALENT IT WAS AS TO BECAUSE WE'VE BEEN YOU'VE BEEN TALKING ABOUT IT FOR A WHILE AS DISQUALIFICATION IS SO IS IT A BIG DEAL OR IS IT A MINOR DEAL? BUT IF YOU'RE TALKING ABOUT LIKE 5% OR LESS, YEAH, IT'S NOT A REALLY BIG DEAL.
YEAH. YOU KNOW, WE DO HAVE THE ABILITY TO DISQUALIFY A BIDDER, AND IT DOES HAPPEN.
IT'S JUST I WOULDN'T SAY IT'S PREVALENT.
WELL, I MAY HAVE MISSED IT ON SOME OF THE OTHER SLIDES, BUT WHERE'S THE QUALIFICATION FOR INSURANCE? SO THAT IS IN THERE.
THERE'S WITHIN THE BID DOCUMENTS.
INSURANCE REQUIREMENTS ARE SET; THEY'RE SET, AND WE WON'T ISSUE A PO UNTIL THE INSURANCE IS MET, UNTIL WE GET THE INSURANCE FROM THE PURCHASING ORDER. SO IT AS FAR AS IT'S A STANDARD, IT'S NOT NECESSARILY.
[01:25:01]
WELL I GUESS IT WOULD BE THEY WOULD QUALIFY.RIGHT. SO PRICING THING IT'S JUST A BASIC CONTRACT REQUIREMENT.
YEAH IT'S A CONTRACT REQUIREMENT.
SO IF WE AWARD THE PROJECT AND THEY'RE LIKE OH SORRY WE CAN'T GET INSURANCE.
I'VE NEVER HAD THAT HAPPEN, BUT THEY'RE SAYING, OH WE CAN'T GET AN INSURANCE.
SO WE WOULDN'T MOVE FORWARD WITH THAT.
SO DO YOU HAVE TO GO ALL THE WAY BACK TO THE BEGINNING OF THE PROCESS TO REQUALIFY OTHER BIDDERS AT THAT POINT? NO. INSTEAD OF DOING IT RIGHT AT THE BEGINNING, WE WELL, WE WORK WITH PURCHASING TO MAKE SURE WE'RE FOLLOWING ALL THE RULES AS FAR AS TIMELINE GOES, BECAUSE ONCE THAT BID HAPPENS, YOU HAVE A SET TIMELINE BEFORE YOU CAN UNTIL YOU CAN AWARD A PROJECT, BUT WE WORK PURCHASING AND IF A IF WE AWARD A CONTRACT AND IT'S AND THEY CANNOT FULFILL THE CONTRACT, THE PO DOESN'T GET ISSUED AND THEN WE CAN GO TO THE SECOND LOW BIDDER.
OKAY. WE WOULDN'T HAVE TO REBID IT UNLESS THERE WAS SOME REASON WHY IT WAS THE 180 DAYS BEYOND THE BID, AND IN ADDITION TO, YOU KNOW, I'M ASSUMING BASIC LIMITS AND TERMS, IS THERE A REQUIREMENT FOR SAFETY, LIKE, FOR INSTANCE, AN EXPERIENCE MOD OR YOU HAVE ALL THAT.
YEAH. OKAY. ALL RIGHT, SO ONCE WE AWARD THE PROJECT, WE'RE IN CONSTRUCTION.
ONE OF THE QUESTIONS I HEARD WAS, YOU KNOW, CHANGE ORDERS.
HOW MUCH ARE WE SPENDING ON CHANGE ORDERS? WHAT'S THAT PROCESS LOOK LIKE? SO THIS IS A CHANGE ORDER.
THIS IS ACTUALLY ONE OF THE ONES AT THE END OF THE PROJECT.
SOME OF THEM, AS YOU CAN SEE, WE LIST.
SO ON THE THIS IS A DIFFERENT PROJECT, BUT ON THESE OVER HERE THESE ARE THE BID ITEMS. SO WHEN WE'RE TALKING ABOUT BID ITEM 19 WAS CLSM WHICH IS LIKE A LOW STRENGTH CONCRETE F OR EXISTING UTILITIES.
ANYWAYS, IT WAS PAID BY THE LINEAR FOOT.
WE DIDN'T USE 24 LINEAR FEET OF IT.
SO SOME CONTRACTORS, THEY SAY, OKAY, WELL WHATEVER'S ON THAT BID FORM WE'RE GOING TO GET PAID.
NOW WE MEASURE EVERYTHING SO YOU CAN SEE A MANHOLE OR LIKE THIS ONE, THIS IS A GREAT ONE.
ON THE TOP EIGHT INCH DUCTILE IRON WASTEWATER LINE, LINEAR FOOT.
WE'RE NOT GOING TO PAY THEM FOR THAT.
IT WASN'T MEASURED. THEY DIDN'T INSTALL IT.
SO THAT GOT DEDUCTED AT THE END OF THE PROJECT.
IT WAS A LITTLE BIT LESS EXPENSIVE, SO WE DEDUCTED ONE, ADDED THE OTHER.
RIGHT DOWN HERE WE NOTICED THIS PREPARATION OF CONCRETE MORTAR REPAIR.
ONCE WE ONCE WE DRAINED THE LIFT STATION, YOU SEE.
OH, THERE'S MORE REPAIR THAT NEEDS TO BE DONE THAN WE ANTICIPATED.
THAT'S WHERE THAT ADDITIONAL SQUARE FOOTAGE IS, BUT WE HAD A COST ORIGINALLY.
SO THIS 51 ITEM, WE ALREADY KNEW WHAT THIS COST WAS.
WE'RE JUST GOING TO GET THAT UNIT PRICE CHANGE ORDER.
SO THIS PLUG EXISTING INLET WAS SOMETHING THAT NOBODY KNEW WAS THERE.
IT WAS A PIPE THAT WE HAD FOUND DURING CONSTRUCTION.
IT TOOK A LOT OF MANPOWER TO FIGURE IT OUT.
CONTRACTOR TOOK A LOT OF TIME.
IT'S KIND OF A PRICEY THING, BUT AT THE END, WITH ALL OF THE CHANGE ORDERS AT THE END OF THE PROJECT, WE SPENT 20,000 LESS THAN WE ORIGINALLY INTENDING TO AND THEN ON THOSE CHANGE ORDERS, AS YOU CAN SEE, WE DETAIL EVERYTHING VERY SPECIFICALLY ABOUT WHAT EVERYTHING COSTS, WHY WE'RE DOING IT.
SO WHEN WE TALK ABOUT CHANGE ORDERS, IT'S NOT FREE REIN FOR THE CONTRACTOR.
IT'S THERE'S VERY SPECIFIC ITEMS AND DETAILED JUSTIFICATION THAT WE'RE PROVIDING AND TRACKING TO MAKE SURE THAT WE'RE NOT PAYING FOR SOMETHING THAT WASN'T INSTALLED OR WHATEVER.
THE CONTRACTOR IS DOING ADDITIONAL, WE'RE ASKING FOR IT OR IT HAS TO BE DONE.
IT'S NOT BECAUSE THE CONTRACTOR WANTS TO.
ANY QUESTIONS ON CHANGE ORDERS? OKAY. I ALSO WENT THROUGH THIS.
SO CHANGE ORDER. SO WENT THROUGH THE LAST FIVE YEARS.
THE TOTAL CONSTRUCTION COSTS THE LAST FIVE YEARS, JUST UNDER 130 MILLION.
WE HAD $2.3 MILLION IN CHANGE ORDERS, AND THAT WAS ABOUT 1.8 OF THE TOTAL CIP.
SO IN THOSE CHANGE ORDERS, LIKE I SAID, THEY'RE QUANTITY BASED.
SO WE KNOW THAT PRICE THAT WE'RE GETTING, WE'RE ONLY PAYING FOR WHAT WAS INSTALLED.
TYPICALLY, THEY'RE A DIRECTED CHANGE FROM TOWN OF FLOWER MOUND.
SO WE DIRECT THE CONTRACTOR TO MAKE THE CHANGE.
ONCE YOU UNCOVER THE, YOU KNOW, START DIGGING THINGS UP.
INDUSTRY STANDARD. SO I SAID 5 TO 10%.
[01:30:02]
IT'S REALLY KIND OF 5 TO 15%, BUT I WOULD SAY GENERALLY ON ANY PROJECT THAT'S PROBABLY INDUSTRY STANDARD TO SEE ON A BIG PROJECTS.SO I THINK THAT, YEAH, I THINK OUR ENGINEERS AND INSPECTORS DO A REALLY GOOD JOB KEEPING THE CONTRACTORS ON ON TASK AND MAKING SURE THAT WE'RE NOT PAYING FOR THINGS THAT WE SHOULDN'T BE. OKAY.
THIS IS ONE OF THE ONE OF THE DETAILED.
NOW, WE'RE KIND OF INTO THE HEART OF THE REQUEST HERE.
SO THERE'S DIFFERENT STANDARD DELIVERY METHODS.
WE GO BY THE STANDARD COMPETITIVE BIDDING.
SO TEXAS GOVERNMENT CODE DETAILS HOW YOU CAN BID A PROJECT.
WE TYPICALLY WITH MOST OF OUR PROJECTS, JUST BECAUSE THEY'RE PRETTY STANDARD IN OUR DFW AREA, THERE'S A LOT OF CONTRACTORS THAT ARE VERY QUALIFIED TO DO THE WORK, AND I WILL SAY IN TOWN OF FLOWER MOUND, WE ALWAYS RECOMMEND WE ALWAYS WELCOME NEW BIDDERS.
SO WHEN WE GET NEW CONTRACTORS, IT'S OKAY.
WE JUST WANT THEM TO KNOW THAT WE EXPECT THE BEST, AND SO WE ALSO HAVE ALTERNATE DELIVERY METHODS.
WE HAVE A BEST VALUE COMPETITIVE BIDDING OR COMPETITIVE SEALED PROPOSAL.
IT'S KIND OF A BEST VALUE METHOD THAT HAS TWO OPTIONS.
THE ONE AND TWO STEP WE HAVE DESIGN BUILD WHICH YOU PROBABLY HEARD OF.
SO THE STANDARD COMPETITIVE BIDDING IS WHAT YOU KIND OF WHAT YOU UNDERSTAND.
WE USE WE GO OUT WE BID AND AWARD TO THE LOWEST RESPONSIBLE BIDDER.
SO WE VERIFY SOMEONE'S RESPONSIBLE, THEN WE AWARD IT TO THE LOWEST BIDDER.
WE APPLY ALL THE EXISTING LAWS AND CRITERIA FOR HISTORICALLY UNDERUTILIZED BUSINESSES OR HUB.
WE USE THIS BIDDING METHOD ON THE MAJORITY OF OUR PROJECTS, AND IN MANY INSTANCES, THIS IS FROM TML.
THEY THERE'S A AND I CAN SEND THIS TO YOU GUYS IF YOU'D LIKE TO READ IN MORE DETAIL ON ALL THIS STUFF, BUT THEY PUT OUT VERY DETAILED SPECIFICATIONS OR KIND OF QUESTION ANSWERS ON ALL THESE PROCUREMENT METHODS, AND THEY SAY THAT IN MANY CIRCUMSTANCES, THE TRADITIONAL COMPETITIVE BIDDING MAY REMAIN THE MOST APPROPRIATE CHOICE, AND WHEN WE JUMP INTO ALTERNATE DELIVERY METHODS, THESE ARE THE DIFFERENT THINGS THAT WE CAN LOOK AT WHEN WE ARE LOOKING AT THE NEXT SEVERAL OPTIONS, AND WE CAN GO THROUGH THOSE, BUT WHEN WE TALK ABOUT THE PRICE, THE OFFERS EXPERIENCE, THE QUALITY OF THEIR GOODS, IMPACT, THAT THEY WILL COMPLY WITH OUR RULES, THEIR SAFETY RECORD, THEIR PROPOSED PERSONNEL FINANCIAL CAPABILITY.
A LOT OF THIS STUFF WE'RE VERIFYING ON THE FRONT END WHEN WE'RE DOING THOSE, THE PROPOSAL FORM.
SO THERE ARE THERE IS BENEFIT TO THIS AND I'LL GET INTO THAT A LITTLE BIT LATER BUT A LOT OF THESE THINGS WE ARE ALREADY DOING.
SO COMPETITIVE SEALED PROPOSAL.
SO WHEN THE TECH TEAM IS DOING THAT, THEN SO ARE THEY COMPLETING A FORM THAT HAS LIKE A NUMERICAL SCORE THAT'S WEIGHTED, OR IS THE TECH TEAM ONLY LOOKING AT A, THEY'RE QUALIFIED AND B IT WAS THE LOWEST PRICE.
YES. SO CURRENT OUR STANDARD COMPETITIVE OUR STANDARD BIDDING PRACTICE.
WE WOULD SAY ALL THE PROPOSALS.
THERE'S NOT A WEIGHTED SYSTEM ON THE MAJORITY OF OUR PROJECTS OKAY.
THAT'S, WE'LL JUMP INTO THAT ONE.
THAT'S THIS ONE. THAT'S COMPETITIVE SEALED PROPOSALS.
SO THIS ONE IT'S KIND OF A IT'S A BEST VALUE PROCUREMENT METHOD.
WE RANK ALL THE OFFERS, AND THEN WE CONTRACT WITH THE GENERAL CONTRACTOR FOR CONSTRUCTION BASED ON THAT RANKING, AND THE RANKING CAN BE AT THE BOTTOM I PUT ON THERE THE EXPERIENCE PAST PERFORMANCE SCHEDULE COMMITMENT PROJECT APPROACH, RESPONSIVENESS OF THE SUBMITTAL, AND WHEN YOU BID THAT OUT, WHEN YOU PROVIDE THAT INVITATION TO THE BIDDERS, YOU'RE PUTTING A SCORE FOR EACH ONE OF THOSE ITEMS THAT YOU'RE SELECTING AS A PRIORITY, AND THEN AT THE END, THOSE WEIGHTED ITEMS IS WHAT YOU WOULD THERE'S A SCORE AND THAT'S WHAT YOU WOULD THAT'S WHAT YOU IT MAY NOT BE THE LOW BIDDER, BUT THAT'S WHAT YOU'RE ULTIMATELY GOING TO AWARD THE PROJECT TO.
SO THAT'S A ONE OR TWO STEP PROCESS.
THE SECOND STEP PROCESS IS YOUR QUALIFICATIONS.
OKAY AND WITH EACH ONE OF THESE PROCESSES AND EVALUATION COMMITTEE.
[01:35:01]
COMMITTEE. WE LOOK AT ALL THE PROPOSALS, WE EVALUATE THE NON-PRICE CRITERIA OF ALL THE PROPOSALS, AND THEN WE WEIGHT THEM BASED ON THE PUBLISHED PERCENTAGE, AND THEN WE SELECT WHICH ONES ARE GOING TO BE DONE.SO WE'RE LOOKING WE WOULD BE LOOKING AT ALL THE PROPOSALS FOR ALL THE PROJECTS IF WE DID ALL OF THEM THIS WAY, BUT THERE ARE I MEAN YOU CAN YOU CAN SELECT, YOU CAN CHOOSE TO DO SOME PROJECTS LIKE THIS, SOME PROJECTS STANDARD, AND I'LL KIND OF GET INTO THAT A LITTLE BIT.
SO THEY'RE DOING I THINK I'M NOT SURE WHAT.
SO THE TOWN DOES THIS PROCESS.
IT'S JUST NOT TYPICALLY DONE FOR SOME OF THE CAPITAL PROJECTS.
YOU'RE PUTTING YOUR MONEY BASICALLY.
YOU MAY BE SPENDING A LITTLE BIT MORE, BUT YOU'RE VERIFYING THAT.
MAYBE THIS OTHER CONTRACTOR MIGHT BE A LITTLE BIT BETTER, RIGHT.
WE'RE JUST INCREASING THAT CHANCES, AND THEN THE SECOND ONE HERE JUST THERE ARE MORE OF THEM, BUT THESE ARE THE ONES THAT KIND OF I THINK MADE SENSE FOR THE CAPITAL GROUP IS TO ENSURE A CONTRACT TO ENSURE THIS PERFORMANCE APPRAISAL SYSTEM IS MEANING THEY'RE WORRIED ABOUT THE NEXT PROJECT.
SO EVEN IF THEY DIDN'T DO A GREAT JOB.
THE WAY THEY DID ON THIS PAST PROJECT WOULD AFFECT THEIR SCORE ON THE FUTURE PROJECT.
SO, AND IT WOULD DEFINITELY KNOCK THEM OUT OF CONTENTION IF THEY DID PRETTY POORLY.
YOU WOULD BE LOOKING YOU'D BE LOOKING AND EVALUATING THAT MANY ON EVERY ONE OF OUR PROJECTS.
PROTESTS FROM CONTRACTORS ARE MORE LIKELY, AND I WOULD ALSO SAY THAT BECAUSE IT'S SUBJECTIVE, THERE'S A LITTLE MORE SCRUTINY TO THE EMPLOYEES TO MAKE SURE THEY'RE NOT INFLUENCED.
ONE OF THE OTHER METHODS IS TO DESIGN BUILD.
THIS IS WHERE WE WOULD HIRE INSTEAD OF AN ARCHITECT AND THEN BID OR ENGINEER AND THEN BID.
ONE OF THE THINGS IS WE'RE LIMITED ON WHAT WE CAN DO.
OUR POPULATION ISN'T TO THE LEVEL WHERE WE CAN UTILIZE THIS.
CONSTRUCTION MANAGEMENT OR AGENT.
THIS ALLOWS US WHICH DON'T HAVE.
THE OWNERSHIP OF A PROJECT AND HANDING IT OFF TO A CONSTRUCTION AGENT.
I WOULD SAY THAT THE AGENT WOULD NOW HAVE THE ABILITY TO ENTER INTO AGREEMENTS AND CHANGE ORDERS AS IF THEY WERE THE TOWN, SO IT COULD OVER COST OVERRUNS.
WE MIGHT HAVE A LOT OF FEEDBACK.
WE HAVE THAT EXPERTISE IN-HOUSE.
DIDN'T WE USE, THE WE USE THE CONSTRUCTION MANAGER FOR THIS BUILDING HERE.
THE CONSTRUCTION MANAGER AT RISK.
SO THIS ONE IS WE HIRE OUR ARCHITECT, WE DESIGN THE PROJECT AND THEN WE HAVE A CONSTRUCTION CONTRACT WITH THE CONSTRUCTION MANAGER, AND IT'S TYPICALLY IT'S A NOT TO EXCEED PRICE.
SO WE SAY THEY LOOK AT IT THEY WORK WITH US IN THE FRONT END.
WE HAVE A NOT TO EXCEED PRICE.
WE HIRE, AND THEN THEY RUN THE CONSTRUCTION.
WE'LL INSPECT IT, BUT THEY BASICALLY RUN THE CONSTRUCTION.
I MEAN, THE TOWN STAFF HAS A LOT OF INPUT, BUT THEY'RE AT RISK.
WELL, YOU PAY A PREMIUM, BUT YES, WE PAY THEM TO DO THIS, BUT IT HELPS KEEP THE PROJECT ON SCHEDULE, ESPECIALLY MANAGING A LOT OF DIFFERENT SUBS, AND THEY HAVE A SKIN IN THE GAME. BASICALLY, BECAUSE OF THAT, WE DID A LIBRARY EXPANSION GIBSON GRANT, TOWN HALL, TWIN COVES PARK.
A LOT OF THE FACILITY PROJECTS THAT ARE BIG PROJECTS WILL TYPICALLY USE THIS.
IT'S WORKED WELL IN THE PAST, AND THEN JOB ORDER CONTRACTING.
THIS IS A METHOD WHERE FOR PROJECTS THAT ARE VERY RECURRING IN NATURE.
[01:40:01]
MILLION THIS YEAR AND YOU AUTHORIZE STAFF TO SPEND THE MILLION DOLLARS, AND THEN WE'LL ISSUE JOB ORDERS WITH THE WITH THE CONTRACTOR SEPARATE AND YOU HAVE TO COME BACK EVERY TIME.THAT'S WHAT THESE ARE. SO WE UTILIZE THESE FOR STREET AND PAVEMENT I BELIEVE THE LANDSCAPING OR MOWING, AND THEN ALSO FOR LIKE SOME FACILITY PROJECTS I THINK JEFF GARNER DOES SOME OF THAT. SO THOSE ARE THOSE ARE THE ALTERNATE METHODS OF DELIVERY, AND WE USE THE ONES WE CAN WHEN WE CAN, AND THEN HUB VENDORS.
SO TEXAS GOVERNMENT CODE REQUIRES.
SO THERE'S A COUPLE THINGS WE'RE DOING AND WORKED WITH PURCHASING SABRINA TO HELP PULL THE STUFF TOGETHER, BUT IN ANY PURCHASE THAT'S 3000 TO 50,000, WE HAVE TO GET A MINIMUM OF THREE BIDS.
TWO OF THOSE BIDS, A MINIMUM OF THREE BIDS.
WE'RE PROVIDING HUBS TO PROVIDE TO PROVIDE BIDS ON THOSE, AND AS FAR AS CONSTRUCTION BID FOR CIP PROJECTS. WE WHEN A BID IS ISSUED AND ADVERTISED, WE ALSO NOTIFY ALL THE CONTRACTORS THAT HAVE SIGNED UP FOR OR HAVE PREVIOUSLY WORKED IN THE TOWN.
SO FOR INSTANCE, THE HILLSIDE LANE RECONSTRUCTION PROJECT, WHICH IS ONE THAT'S GOING ON RIGHT NOW.
SO WE'RE PROVIDING THAT INFORMATION TO THEM SO THEY CAN EVEN IF THEY'RE A SUB, YOU'RE PROVIDING IT SO THEY CAN REACH OUT TO PRIME OR WHOEVER AND JOIN SOMEBODY ON OUR PROPOSAL.
WE ALSO ONE OF THE THINGS THAT WE TRY TO DO AND NOT NECESSARILY SPECIFICALLY FOR HUBS, WHICH, BUT WE SPLIT LARGE PROJECTS INTO MAYBE SMALLER PHASES JUST FOR BECAUSE WE GET MORE BIDDERS THAT WAY.
I'M SURE I HAVE SOME QUESTIONS, BUT THAT'S KIND OF IN A NUTSHELL.
CAN I? GO AHEAD. SO, BRIAN, TALK TO ME ABOUT WHEN THE WORK ISN'T DONE UP TO STANDARD.
FOR EXAMPLE, THAT DRIVEWAY BY TOM THUMB ON 407 THAT WAS MUCH TOO STEEP.
IT HAD TO GET RIPPED OUT. WHAT DO WE DO IN THAT CASE WHEN IT'S JUST NOT DONE RIGHT? WELL. SO WE MAKE HONESTLY, WE MAKE THEM REDO IT.
SOMETIME, YOU KNOW, WE WANT TO HAVE QUALITY INFRASTRUCTURE.
IF SOMETHING ISN'T INSTALLED PROPERLY, OUR INSPECTION TEAM CATCHES IT.
WE'RE GOING TO MAKE SURE IT'S DONE RIGHT.
AS FAR AS I WOULD SAY QUALITY OR JUST IT'S A REQUIREMENT.
SO THEY JUST HAVE TO GO BACK, RIP IT OUT, REDO IT AT THEIR COST.
THAT'S JUST PART OF THE PART OF THE DEAL.
SO WE DON'T HAVE TO ACCEPT IT.
THEY DON'T GET PAID UNLESS THEY COME BACK AND DO IT RIGHT.
IF THEY REFUSE, THEN THEY JUST DON'T GET PAID.
YES. SO YOU'RE LOOKING SO THAT SPECIFIC PROJECT WAS, I THINK A SIDEWALK.
DIDN'T WORK, BUT WE HAVE WE HAVE PROJECTS ALL OVER.
DRIVE YOUR CORVETTE OVER THAT.
WELL, NOW YOU CAN, BUT FOR A WHILE THERE, YOU GET HIGH CENTERED ON THAT THING AND YEAH, THAT'S BACK.
SO ALONG THE SAME LINES WE JUST GOT AN EMAIL ABOUT ASPHALT SURFACE ON WIND RIDGE.
WAS THAT DONE RIGHT, OR DO WE LOOK AT THAT AND SAY THIS IS OKAY, WE'RE GOING TO PAY YOU? OR IS THAT SO ON THAT ONE SPECIFICALLY, THAT WAS BASICALLY THE FIRST ROUND.
OKAY, AND THEN THEY COME BACK.
SO THEY'RE HITTING MULTIPLE STREETS, AND THIS IS NOT RELATED TO BRIAN'S CAPITAL JOBS RIGHT.
THIS IS ONE OF THOSE CONTRACTS WHERE IT'S MORE, HEY, WE'RE GOING TO DO SO MUCH ANNUALLY AND SO THIS THAT CONTRACT IS ACTUALLY ONE THAT ONE OF THE THINGS THAT BRIAN DIDN'T TALK ABOUT BECAUSE WE DON'T DO IT FOR CAPITAL, BUT WE ACTUALLY PIGGYBACK SO THAT ONE GRAND PRAIRIE COMPETITIVELY BID AND THEY DO A WHOLE LOT MORE ASPHALT ROADS THAN OBVIOUSLY WE DO, BUT WE GOT THE UNIT PRICES THAT THEY GOT.
IS THAT BY BOARD? IS THAT WHAT WE CALL THAT WHEN WE--NO THAT'S THROUGH AN INTERLOCAL AGREEMENT, INTERLOCAL AGREEMENT, AND SO IF THEY CHECK THE BOX WHEN THEY'RE DOING THE BID THAT OTHER COMMUNITIES CAN, CAN UTILIZE THAT BID, THEN, THEN WE'LL DO THAT.
[01:45:01]
SO WE'RE ESSENTIALLY GETTING GRAND PRAIRIE PRICES FOR THAT, BUT TO THAT SPECIFIC PROJECT, THAT'S THE FIRST PASS.THEY GO HIT ALL THE OTHER ROADS.
OKAY. SO IN FACT, I'M ACTUALLY SCHEDULED TO MEET THE RESIDENT TOMORROW MORNING.
SO WHEN THEY DON'T DO THE JOB CORRECT, OR THEY HAVE TO GO BACK AND RIP IT OUT, DOES THAT HURT THEIR SCORE FOR FUTURE BID? TYPICALLY, I MEAN, YOU'RE GOING TO HAVE ISSUES ON MOST PROJECTS AND TO BE HONEST, IT'S TYPICALLY HOW THEY HANDLE IT.
A LOT OF CONTRACTORS WILL JUST LIKE DIG THEIR HEELS IN AND OH, NOT US, NOT US.
YEAH, SOMETIMES MISTAKES ARE MADE, BUT TYPICALLY IT'S HOW THEY HANDLE IT.
IF A CONTRACTOR IS PUSHING BACK, THEY DON'T FIX IT.
IT'S A CHALLENGE FOR STAFF TO WORK WITH THE CONTRACTORS OR THEY'RE NOT COMMUNICATING WELL.
IF WE DON'T FEEL LIKE THEY'RE QUALIFIED TO DO THE WORK FOR THE TOWN AND TO MEET OUR.
YEAH, IT'S SOMETHING THAT WE CAN DO IF WE ALSO LOOK AT WE HAVE A FORM THAT WE FILL OUT AT THE END OF THE PROJECT, JUST KIND OF A SCORING FORM, JUST SO WE CAN REMEMBER WHAT SOME OF THESE PROJECTS WERE LIKE.
WE TYPICALLY COMPLETE THAT AT THE END OF THE PROJECTS.
WE UPLOAD IT INTO OUR THE SOFTWARE JUST SO IT CAN BE TRACKED, BUT YEAH.
OKAY. ARE THERE ANY SOFTWARE THAT OR I GUESS MAYBE A DATA SHARING SYSTEM THAT TOWNS CAN USE TO KIND OF SHARE CONTRACTORS AND REVIEWS AND.
I DON'T THINK THERE'S ANYTHING THAT.
YEAH, THAT'S DIFFICULT BECAUSE DIFFERENT MUNICIPALITIES HAVE DIFFERENT.
I THINK WITH SOFTWARE IT'S A LITTLE BIT DIFFERENT, BUT WE USE SOFTWARE FOR OUR CONSTRUCTION INSPECTIONS OR CONSTRUCTION PROCESSES TO RETAIN THAT INFORMATION.
WE COULD SHARE IT, BUT I DON'T KNOW IF THEY WOULD HAVE THAT SAME SOFTWARE TO RECEIVE IT.
THERE'S NOT LIKE A CENTRAL REPOSITORY OF CONTRACTORS, I GUESS, IS WHAT YOU'RE LOOKING FOR.
YEAH, BUT WE RELY ON, I WOULD SAY, WORD OF MOUTH BECAUSE IT KIND OF GETS AROUND FOR CONTRACTORS THAT ARE HAVING PROBLEMS AND LOOKING AT THEIR THE INFORMATION THAT THEY PROVIDE US FOR THE PROJECTS AND CALLING THOSE, CALLING THOSE CITIES TO SEE HOW THEY DID, AND THEN I WOULD ALSO ADD THAT WE WORK WITH OUR CONSULTANTS.
SO OUR DESIGN CONSULTANTS THAT BID PROJECTS LIKE THIS OVER AND OVER FOR DIFFERENT COMMUNITIES, THEY'RE USUALLY VERY FAMILIAR WITH THE CONTRACTORS THAT OTHER CITIES ARE WORKING FOR, WHO THEIR OTHER CLIENTS HAVE HAD TROUBLE WITH, SO WE ALSO RELY ON THEM.
YEAH. SO TO CHRIS'S POINT THOUGH ON [INAUDIBLE] WAVE, IT WOULD BE GREAT IF WE COULD CONSIDER MAKING THE UEI THE UNIQUE ENTITY IDENTIFIER NUMBER FROM THE SAM SYSTEM OR REQUIREMENT, BECAUSE THERE ISN'T.
YEAH. OR WHO WANTS TO TYPICALLY DO WORK EVEN FOR A MUNICIPALITY, BECAUSE IT'S A FORM LIKE WE'RE ASKING FOR THE NUMBER. IT'S JUST NOT A REQUIRED.
THERE'S NO RED ASTERISKS ON THE [INAUDIBLE] FOR IT. SO, REALLY HAPPY TO SEE THE DEPARTMENT OF LABOR DBA CLAUSE ON I THINK IT'S THE [INAUDIBLE] ROAD PROJECT.
SO I WOULD JUST ENCOURAGE STAFF THAT IF WE'RE GOING TO BE REQUIRING DAVIS-BACON ACT COMPLIANCE, THAT WE SHOULD PROBABLY FOLLOW UP WITH THE CERTIFIED PAYROLL RECORDS, WHICH IS THE FORM WH 347, WHICH A PRIME CONTRACTOR SHOULD BE FILING THAT TO THE GOVERNMENT AGENCY TO CONFIRM THEY'RE COMPLIANT WITH DOL. THAT'S A BIG AUDIT RISK.
VERY HAPPY TO SEE ALL THE BONDS THAT ARE REQUIRED.
IT WAS AWESOME THAT YOU GUYS PUT THE BID TAB UP ONLINE FOR.
WE JUST TALKED ABOUT PETER'S COLONY MEMORIAL PARK.
SO THAT'S A BIG PRICE TAG AT ALMOST 6 MILLION, RIGHT? SO THE SOLICITATION'S ALREADY GONE OUT.
OPT ALL DAY LONG, RIGHT? BECAUSE YOU'RE JUST BUYING A PROBABLY AN NSN.
[01:50:07]
BUT YOU KNOW, SOME OF THE OTHER THINGS THAT WE'RE DOING, LIKE A PARK THING OR WE'RE DOING THAT HIGHLY ENCOURAGED BEST VALUE OR TRADE OFF WHEN WE'RE DOING THAT, I WOULD HIGHLY ENCOURAGE US TO LOOK AT WHEN THERE'S THE VENDORS ARE SUBMITTING PRICING TO DO MATERIALS AND LABOR, ESPECIALLY IF WE'RE GOING TO REQUIRE COMPLIANCE WITH THE DAVIS-BACON ACT, BECAUSE THEN YOU HAVE NO WAY TO SEPARATE OUT TO THE GOVERNMENT WHAT LABOR IS BEING REPORTED ON THE DOL FORM.REALLY HAPPY TO SEE THAT WE WERE DOING SOME SET ASIDES.
YOU KNOW, INVITING COMPANIES TO PARTICIPATE IS GREAT.
THAT WE ACTUALLY DO A PROPER SET ASIDE AND SAY WE'RE GOING TO AWARD 10% TO A SMALL BUSINESS OR WOMEN OWNED SMALL BUSINESS OR SOMETHING LIKE THAT, RIGHT? BECAUSE TYPICALLY IN FEDERAL GOVERNMENT CONTRACTING WORLD, THEY'RE REQUIRING YOU TO SAY OF THIS BUDGET, IT HAS TO BE A PERCENTAGE OF AWARD, RIGHT, SO THAT YOU'RE ACTUALLY HELPING THOSE COMPANIES GENERATE REVENUE.
DOES THAT MAKE SENSE? I WANT TO TRUST STAFF TO MAKE THOSE DECISIONS.
I DON'T WANT THEM TO BE CHAINED TO AN ARBITRARY PERCENTAGE, BECAUSE I THINK IN SOME CASES THAT CAN RESULT IN A LESS QUALIFIED BIDDER BEING AWARDED THE JOB SIMPLY BECAUSE WE HAVE TO SATISFY THAT PERCENTAGE LESS QUALIFIED OR HIGHER COST, AND I'M NOT COMFORTABLE WITH THAT AT ALL.
WHEN WE CAN DO IT, THAT'S GREAT, BUT I DON'T WANT OUR STAFF TO BE CONSTRAINED BY THAT.
I APPRECIATE THE SENTIMENT, BUT WE'RE NOT THE FEDERAL GOVERNMENT, THANK GOODNESS.
YEAH. I MEAN, WHATEVER STAFF HAS TO DO TO OPEN IT UP TO MORE, YOU KNOW BECAUSE I DIDN'T ASK FOR A LIST OF ALL THE GOVERNMENT, THE AWARDS THAT WE'VE DONE BY COMPANY, BUT I JUST WANT TO MAKE SURE THAT WE'RE NOT JUST STUCK ON THE SAME SIX PRIMES, IS ALL I'M SAYING.
LIKE, I KNOW WE LIKE TO WORK WITH THE SAME PEOPLE, AND I KNOW, BUT I JUST IT'S HABIT FORMING IN MY EXPERIENCE TO KEEP AWARDING CONTRACTS TO THE SAME THREE PEOPLE BECAUSE YOU KNOW THEM AND THEY'RE ALWAYS GOING TO BE THE LOWEST.
SO IF WE COULD JUST LOOK AT SOME OTHER TYPE OF SUPPLIER DIVERSITY.
OKAY. EVERYTHING I LOOKED AT WAS REALLY POSITIVE.
I APPRECIATE YOU DOING ALL THIS TONIGHT FOR COUNCIL, AND, YEAH, THAT'S PRETTY MUCH IT.
I WOULD HIGHLY RECOMMEND SOME TYPE OF SUPPLIER EVALUATION PROCESS.
RIGHT. SO IF WE'RE DOING A LONGER PROJECT AND IT'S OVER A YEAR, I CAN PROVIDE AN EXAMPLE OF THAT.
ALSO, THERE'S A THING CALLED CPARS RATING, WHICH WILL SHOW UP IN THE SAM SYSTEM.
IT WOULD BE GREAT, TOO, IF WE JUST HAD CHECKED THEIR CPARS RATING.
I FEEL A LOT MORE COMFORTABLE.
I'M SORRY, BRIAN, WERE YOU SO JUST JUST REAL QUICK, ONE OF THE THINGS THAT I APPRECIATE, THE WORK THAT THE TEAM HAS DONE, I KNOW THAT BRIAN AND HIS TEAM IN CIP, AND NOW MEGAN AND HER TEAM IN PURCHASING WORK VERY HARD TO PULL ALL THIS INFORMATION TOGETHER.
YOU KNOW, ONE OF THE THINGS I WILL POINT TO AND I APPRECIATE TOWARDS THE BACK END, WHEN WE TALKED ABOUT THESE DELIVERY METHODS THAT ARE OUT THERE, THAT'S GOING TO BE AN IMPORTANT PART OF THE CONVERSATION AS WE MOVE FORWARD BECAUSE, AS YOU KNOW IN THE NEAR FUTURE, IN THE COMING YEARS, WE MAY BE LOOKING AT SOME PRETTY MAJOR CAPITAL PROJECTS FACILITIES WISE, ESPECIALLY FOR OUR PUBLIC SAFETY, AND SO WE'LL CONTINUE TO ENGAGE YOU ON THOSE DIFFERENT DELIVERY METHODS TO FIND, IF WE SO CHOOSE TO MOVE FORWARD, TO FIND THE MOST COST EFFECTIVE WAY TO DELIVER POTENTIAL FACILITY BUILDS AND ENHANCEMENTS IN THE FUTURE.
SO IT WAS GREAT THAT WE INCLUDED THAT BECAUSE, AGAIN, IT'S JUST KIND OF A PRECURSOR TO SOME BROADER AND MORE IMPORTANT POLICY CONVERSATIONS WE'RE GOING TO HAVE TO HAVE AS WE MOVE FORWARD. SO AGAIN, THANKS TO THE TEAM FOR FOR PUTTING ALL THIS TOGETHER.
THANK YOU, SIR. COUNCIL, DO YOU HAVE ANYTHING ELSE? ALL RIGHT, THE TIME IS 7:54 AND WE ARE ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.