A. CALL TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TO THE TEXAS FLAG "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible."
PUBLIC COMMENT The purpose of this item is to allow the public an opportunity to address the Town Council regarding any item on this agenda that is not a "Public Hearing." Issues regarding daily operational or administrative matters should first be dealt with by calling Town Hall at 972.874.6000 during business hours. In accordance with the Texas Open Meetings Act, the Town Council is restricted from discussing or acting on items not listed on the agenda. To speak to Council during public comment, please fill out a comment form (PDF). • Speakers are limited to 3 minutes, a tone will sound at 30 seconds left and when time has expired, and times may be adjusted by the mayor • Speakers must address their comments to the Town Council • Please state your name and address when speaking
ANNOUNCEMENTS Announcements from the mayor and council members 1. Announcements from the mayor and council members
TOWN MANAGER'S REPORT 1. Capital Improvement Projects 2. Economic Development Projects 3. Organizational Updates 4. Legislative Update
COORDINATION OF CALENDARS 1. January 19 Work Session (Oncor transmission lines) 2. February 6 Regular Meeting 3. Discuss and consider having a Budget Priorities Work Session on Thursday, March 9 or 30
CONSENT ITEM(S) This part of the agenda consists of non-controversial or "housekeeping" items required by law. Items may be removed from Consent by any council member by making such request prior to a motion and vote. 1. Minutes 12/19/22 - Consider approval of the minutes from a regular meeting of the Town Council; and Crime Control and Prevention District Special meeting on December 19, 2022. 2. Consider acceptance of signers and result of Local - Consider acceptance of signers and result of Local Option Election Petition. 3. Custodial Supplies - Consider approval of Omnia Partners Contract No. R211302 (TOWN 2023-37-A) for custodial supplies, breakroom, and related products, for all Town facilities in the estimated annual amount of $125,000. 4. Vehicle Washing Equipment Upgrade - Consider approval of the purchase of vehicle washing equipment, supplies, and service in the amount of $50,000 from Protech Service Company, LLC through a City of Dallas contract. 5. Consider approval for Apex Flooring Services to in - Consider approval for Apex Flooring Services to install new flooring surfaces and cove base in the entry vestibule, administration offices, employee break room, childcare center, chill zone, multipurpose rooms and Studio 61 at the Community Activity Center utilizing TIPS Contract 200201 for the total amount of $152,634.50. 6. Fire Equipment Medical Vaults - Consider approval of Knox KeySecure 5 system and MedVault 2.5 for the amount of $31,059.49 ; and authorization for the Mayor to execute same on behalf of the Town. 7. Median Nose Marking - Consider approval of the award of Request for Bid Number 2023-4-A to the lowest responsive, responsible bidder, Professional Pavement Products, Inc., for an estimated annual expenditure of $66,000.00 with the materials being used to mark the median noses throughout the Town; and authorization for the Mayor to execute same on behalf of the Town. The contract is for one-year with four one-year renewal options 8. Tree Services Bid - Consider approval of the award of Best Value Bid No. 2023-12-A Tree Services to Looks Great Services of MS, Inc., and to establish an annual bid price contract for Tree Services throughout the Town in an annual estimated amount of $50,000.00; and authorization for the Mayor to execute same on behalf of the Town. 9. Glenwick Park Restroom - Consider approval of the Professional Services Agreement with Kimley-Horn and Associates, Inc., for the design services associated with the Glenwick Park Restroom Addition project, in the amount of $69,700.00; and authorization for the Mayor to execute same on behalf of the Town. 10. Cedarcrest Water Line - Consider approval of a Professional Services Agreement with Quiddity Engineering, LLC, for the design phase services associated with the Cedarcrest Water Line project, in the amount of $127,000.00; and authorization for the Mayor to execute same on behalf of the Town. 11. Chinn Chapel Soccer Complex - Consider approval of a Construction Agreement with RLM Earthco., for the Chinn Chapel Soccer Complex Drainage Improvements project, in the amount of $530,511.91;and authorization for the Mayor to execute the same on behalf of the Town. 12. Recruitment Agreement - Consider approval of a recruitment agreement with Strategic Government Resources (SGR), for services related to a search for the Director of Information Technology in the amount not to exceed $20,000; and authorize the Mayor to execute same on behalf of the Town.
TRP22-0023 - Pepper Creek Ranch Addition - Public Hearing to consider an application for a tree removal permit (TRP22-0023) for one (1) specimen tree on Lot 1, Block C of the Pepper Creek Ranch Addition subdivision. The property is located at 4424 Kimball Xing. (The Environmental Conservation Commission recommended approval by a vote of 6-0-0 at its January 3, 2023, meeting).
Z22-0006 - Oakridge Lane - Public Hearing to consider an ordinance amending the zoning (Z22-0006- Oakridge Lane) from Interim Holding (IH) uses to Single Family District-10 (SF-10) uses. The property is generally located southwest of the intersection of Oakridge Lane and Ridgecrest Drive. (The Planning & Zoning Commission recommended approval by a vote of 6 to 0 at its January 9, 2023, meeting.)
M. CLOSED MEETING The Town Council to convene into closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.071, 551.072, 551.074, and 551.087 for consultation with Town Attorney, and to discuss matters relating to real property, personnel, and economic development negotiations, as follows: 1. Consultation with Town Attorney. a. 2006 Rule 11 agreement and dismissal, Cause No. 2005-20153-158 and Flower Mound Ranch Development Application b. Housing Discrimination Complaint c. La Estancia Investments, L.P., v. Town of Flower Mound d. Legal issues associated with municipal boundary adjustment/annexation, and ESD and CCN service areas 2. Discuss and consider purchase, exchange, lease or value of real property for parks, public rights-of-way, and/or other municipal purposes and all matters incident and related thereto. 3. Discuss and consider resignations, appointments, evaluations, reassignments, discipline, or dismissals for the following boards or commissions: Board of Adjustment/Oil & Gas Board of Appeals, Community Development Corporation, and Planning and Zoning Commission. 4. Discuss and consider economic development incentives, including retail centers, corporate relocation/expansion/retention, hospitality projects, performance related to certain incentive agreements, and proposed Tax Increment Reinvestment Zone (TIRZ) #1, TIRZ #2, PID, MMD, and MUD. 5. Annual Performance Review of Town Manager. The Town Council may convene in executive session to conduct a private consultation with its attorney on any legally posted agenda item, when the Town Council seeks the advice of its attorney about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the provisions of Chapter 551, including the above referenced items. N. RECONVENE TO REGULAR MEETING The Town Council to reconvene into an open meeting to take any action deemed necessary as a result of the closed meeting. O. ADJOURN
A. CALL TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TO THE TEXAS FLAG "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible."
PUBLIC COMMENT The purpose of this item is to allow the public an opportunity to address the Town Council regarding any item on this agenda that is not a "Public Hearing." Issues regarding daily operational or administrative matters should first be dealt with by calling Town Hall at 972.874.6000 during business hours. In accordance with the Texas Open Meetings Act, the Town Council is restricted from discussing or acting on items not listed on the agenda. To speak to Council during public comment, please fill out a comment form (PDF). • Speakers are limited to 3 minutes, a tone will sound at 30 seconds left and when time has expired, and times may be adjusted by the mayor • Speakers must address their comments to the Town Council • Please state your name and address when speaking
ANNOUNCEMENTS Announcements from the mayor and council members 1. Announcements from the mayor and council members
TOWN MANAGER'S REPORT 1. Capital Improvement Projects 2. Economic Development Projects 3. Organizational Updates 4. Legislative Update
COORDINATION OF CALENDARS 1. January 19 Work Session (Oncor transmission lines) 2. February 6 Regular Meeting 3. Discuss and consider having a Budget Priorities Work Session on Thursday, March 9 or 30
CONSENT ITEM(S) This part of the agenda consists of non-controversial or "housekeeping" items required by law. Items may be removed from Consent by any council member by making such request prior to a motion and vote. 1. Minutes 12/19/22 - Consider approval of the minutes from a regular meeting of the Town Council; and Crime Control and Prevention District Special meeting on December 19, 2022. 2. Consider acceptance of signers and result of Local - Consider acceptance of signers and result of Local Option Election Petition. 3. Custodial Supplies - Consider approval of Omnia Partners Contract No. R211302 (TOWN 2023-37-A) for custodial supplies, breakroom, and related products, for all Town facilities in the estimated annual amount of $125,000. 4. Vehicle Washing Equipment Upgrade - Consider approval of the purchase of vehicle washing equipment, supplies, and service in the amount of $50,000 from Protech Service Company, LLC through a City of Dallas contract. 5. Consider approval for Apex Flooring Services to in - Consider approval for Apex Flooring Services to install new flooring surfaces and cove base in the entry vestibule, administration offices, employee break room, childcare center, chill zone, multipurpose rooms and Studio 61 at the Community Activity Center utilizing TIPS Contract 200201 for the total amount of $152,634.50. 6. Fire Equipment Medical Vaults - Consider approval of Knox KeySecure 5 system and MedVault 2.5 for the amount of $31,059.49 ; and authorization for the Mayor to execute same on behalf of the Town. 7. Median Nose Marking - Consider approval of the award of Request for Bid Number 2023-4-A to the lowest responsive, responsible bidder, Professional Pavement Products, Inc., for an estimated annual expenditure of $66,000.00 with the materials being used to mark the median noses throughout the Town; and authorization for the Mayor to execute same on behalf of the Town. The contract is for one-year with four one-year renewal options 8. Tree Services Bid - Consider approval of the award of Best Value Bid No. 2023-12-A Tree Services to Looks Great Services of MS, Inc., and to establish an annual bid price contract for Tree Services throughout the Town in an annual estimated amount of $50,000.00; and authorization for the Mayor to execute same on behalf of the Town. 9. Glenwick Park Restroom - Consider approval of the Professional Services Agreement with Kimley-Horn and Associates, Inc., for the design services associated with the Glenwick Park Restroom Addition project, in the amount of $69,700.00; and authorization for the Mayor to execute same on behalf of the Town. 10. Cedarcrest Water Line - Consider approval of a Professional Services Agreement with Quiddity Engineering, LLC, for the design phase services associated with the Cedarcrest Water Line project, in the amount of $127,000.00; and authorization for the Mayor to execute same on behalf of the Town. 11. Chinn Chapel Soccer Complex - Consider approval of a Construction Agreement with RLM Earthco., for the Chinn Chapel Soccer Complex Drainage Improvements project, in the amount of $530,511.91;and authorization for the Mayor to execute the same on behalf of the Town. 12. Recruitment Agreement - Consider approval of a recruitment agreement with Strategic Government Resources (SGR), for services related to a search for the Director of Information Technology in the amount not to exceed $20,000; and authorize the Mayor to execute same on behalf of the Town.
TRP22-0023 - Pepper Creek Ranch Addition - Public Hearing to consider an application for a tree removal permit (TRP22-0023) for one (1) specimen tree on Lot 1, Block C of the Pepper Creek Ranch Addition subdivision. The property is located at 4424 Kimball Xing. (The Environmental Conservation Commission recommended approval by a vote of 6-0-0 at its January 3, 2023, meeting).
Z22-0006 - Oakridge Lane - Public Hearing to consider an ordinance amending the zoning (Z22-0006- Oakridge Lane) from Interim Holding (IH) uses to Single Family District-10 (SF-10) uses. The property is generally located southwest of the intersection of Oakridge Lane and Ridgecrest Drive. (The Planning & Zoning Commission recommended approval by a vote of 6 to 0 at its January 9, 2023, meeting.)
M. CLOSED MEETING The Town Council to convene into closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.071, 551.072, 551.074, and 551.087 for consultation with Town Attorney, and to discuss matters relating to real property, personnel, and economic development negotiations, as follows: 1. Consultation with Town Attorney. a. 2006 Rule 11 agreement and dismissal, Cause No. 2005-20153-158 and Flower Mound Ranch Development Application b. Housing Discrimination Complaint c. La Estancia Investments, L.P., v. Town of Flower Mound d. Legal issues associated with municipal boundary adjustment/annexation, and ESD and CCN service areas 2. Discuss and consider purchase, exchange, lease or value of real property for parks, public rights-of-way, and/or other municipal purposes and all matters incident and related thereto. 3. Discuss and consider resignations, appointments, evaluations, reassignments, discipline, or dismissals for the following boards or commissions: Board of Adjustment/Oil & Gas Board of Appeals, Community Development Corporation, and Planning and Zoning Commission. 4. Discuss and consider economic development incentives, including retail centers, corporate relocation/expansion/retention, hospitality projects, performance related to certain incentive agreements, and proposed Tax Increment Reinvestment Zone (TIRZ) #1, TIRZ #2, PID, MMD, and MUD. 5. Annual Performance Review of Town Manager. The Town Council may convene in executive session to conduct a private consultation with its attorney on any legally posted agenda item, when the Town Council seeks the advice of its attorney about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the provisions of Chapter 551, including the above referenced items. N. RECONVENE TO REGULAR MEETING The Town Council to reconvene into an open meeting to take any action deemed necessary as a result of the closed meeting. O. ADJOURN