A. CALL MEETING TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TO THE TEXAS FLAG “Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.”
PRESENTATIONS 1. Announcement and Presentation of 2022 Outstanding Citizen Award(s) 2. Presentation on Miracle League's Fall 2022 Season
PUBLIC COMMENT The purpose of this item is to allow the public an opportunity to address the Town Council regarding any item on this agenda that is not a "Public Hearing". Issues regarding daily operational or administrative matters should first be dealt with by calling Town Hall at 972.874.6000 during business hours. In accordance with the Texas Open Meetings Act, the Town Council is restricted from discussing or acting on items not listed on the agenda. To speak to Council during public comment, please fill out a comment form. • Speakers are limited to 3 minutes, a tone will sound at 30 seconds left and when time has expired, and times may be adjusted by the mayor • Speakers must address their comments to the Town Council • Please state your name and address when speaking
TOWN MANAGER’S REPORT Update and discussion on: 1. Capital Improvement projects 2. Economic Development projects 3. Organizational updates
FUTURE AGENDA ITEMS The purpose of this item is to allow the Mayor and members of Council an opportunity to bring forward items they wish to discuss at a future meeting, with the understanding a consensus of Council is needed in order for that item to be placed on a future agenda and in accordance with the Town Council Agenda Setting Policy (Ord. 65-15).
COORDINATION OF CALENDARS 1. A work session is scheduled for Thursday, December 15. 2. A regular meeting is scheduled for Monday, December 19.
This part of the agenda consists of non-controversial or "housekeeping" items required by law. Items may be removed from Consent by any council member by making such request prior to a motion and vote. 1. Minutes 11/17- Consider approval of the minutes from a work session of the Town Council held on November 17, 2022. 2. Minutes 11/21- Consider approval of the minutes from a regular meeting of the Town Council; Town of Flower Mound Fire Control, Prevention, and Emergency Medical Services District Special meeting; and Crime Control and Prevention District Special meeting on November 21, 2022. 3. Municipal Court Software- Consider approval of a license and services agreement with Tyler Technologies for the purchase and installation of Municipal Justice court software system in the amount of $203,930; and authorization for the Mayor to execute same on behalf of the Town. 4. Procore Software Renewal- Consider approval of the purchase of Procore Technologies, Inc., Project Management Software from Carahsoft Technology Corp, through a Texas Department of Information Resources (DIR) contract, in the amount of $37,179.35. 5. 2021 CDBG CAPER- Consider approval of a resolution authorizing the adoption of the Program Year 2021 Consolidated Annual Performance & Evaluation Report (CAPER) for the Community Development Block Grant (CDBG); and authorization for the Mayor to execute same on behalf of the Town and submit to the U.S. Department of Housing and Urban Development. 6. Water Meter Fee Schedule- Consider a request to amend the Town’s Code of Ordinances Appendix A, “Fee Schedule,” Referenced in Chapter 70, “Utilities,” Section 70-56(d), entitled “Water Meter Fee Schedule,” by repealing all conflicting ordinances; providing a severability clause; and providing an effective date. 7. Waketon Road CO1- Consider approval of Change Order No. 1 for the Waketon Road project, amending the contract with Ed Bell Construction Company, to provide an increase to the contract in the amount of $123,852.05; and authorization for the Mayor to execute on behalf of the Town. 8. Karnes Road Design Award- Consider approval of a Professional Services Agreement with Teague Nall and Perkins, Inc., for the design phase services associated with the Karnes Road Street Improvements project, in the amount of $97,438.00; and authorization for the Mayor to execute same on behalf of the Town. 9. Hillside Lane Design Award- Consider approval of a Professional Services Agreement with Pacheco Koch Consulting Engineers, Inc., for the design phase services associated with the Hillside Lane Reconstruction project, in the amount of $140,498.00; and authorization for the Mayor to execute same on behalf of the Town. 10. Midway Press Contract- Consider increasing the annual contract amount with Midway Press to provide printing services for the Parks and Recreation Department’s Adventures Guide from $23,000 to $29,500. 11. Dixon Park Improvements- Consider approval for the purchase and installation of a new pavilion structure and site amenities from We Build Fun, Inc. for the Dixon Park Improvements project through the Texas Local Government Purchasing Cooperative, in the amount of $47,282.77. 12. Parks Replacement Equipment- Consider the purchase of a Versa-Vac with combination deck, 4 Groundsmaster mowers, and a Propass spreader per the Town of Flower Mound specifications in the amount of $358,683.97, from Professional Turf Products utilizing the BuyBoard Contract #611-20. 13. Independence Fest - 2023- Consider approval of the sale and consumption of alcoholic beverages (beer and wine) at Bakersfield Park, during the 2023 Independence Fest (The Parks Board recommended approval by a vote of 6 to 0 at its November 3, 2022 meeting). 14. Standards of Care Youth Programs- Consider approval of Standards of Care for Youth Recreation Programs operated by the Town, in accordance with the Texas Human Resources Code - Section 42.041 and to adopt an ordinance providing for said Standards. (The Parks Board recommended approval by a vote of 6 to 0 at its November 3, 2022 regular meeting) 15. TIRZ #1 Annual Report- Consider approval of the 2022 Annual Report for the Flower Mound Tax Increment Reinvestment Zone #1 (TIRZ #1) in accordance with Chapter 311 of the Texas Tax Code. (The TIRZ #1 Board recommended approval by a vote of 5 to 0 at its November 22, 2022 meeting.)
REGULAR ITEMS Stop Loss Insurance Coverage- Consider approval of a contract with Blue Cross and Blue Shield of Texas in the amount of $1,476,766 for reinsurance coverage for the Town's Group Health Plan and authorization for the Mayor to execute same on behalf of the Town.
17. MPA21-0008 - Whyburn Farms- Public Hearing to consider an ordinance amending the Master Plan (MPA21-0008 – Whyburn Farms) to amend Section 1.0, Land Use Plan, of the Master Plan to change the current land use designations from Low Density Residential, Office and Retail uses to Low Density Residential, Medium Density Residential and High Density Single Family Detached Residential uses. The property is generally located east of Long Prairie Road and south of Dixon Lane. (PZ recommended approval by a vote of 5 to 1 at its October 10, 2022, meeting.) (On November 21, 2022, Town Council moved to table this item to its December 5, 2022, meeting by a vote of 4 to 0.) 18. ZPD21-0015 - Whyburn Farms- Public Hearing to consider an ordinance amending the zoning (ZPD21-0015 – Whyburn Farms ) from Agricultural District (A) uses to Planned Development District No.189 (PD-189) with Single Family District-15 (SF-15), Single Family District-10 (SF-10) and Single Family District-5 (SF-5) uses, with certain waivers, exceptions and modifications to the Code of Ordinances. The property is generally located east of Long Prairie Road and south of Dixon Lane. (PZ recommended approval by a vote of 5 to 1 at its October 10, 2022, meeting.) (On November 21, 2022, Town Council moved to table this item to its December 5, 2022, meeting by a vote of 4 to 0.) 19. TRP22-0006 - Whyburn Farms- Public Hearing to consider an application for a tree removal permit (TRP22-0006) for nine (9) specimen trees on property proposed for development as Whyburn Farms. The property is generally located south of Dixon Lane, north of Waketon Road, and east of Long Prairie Road. (The Environmental Conservation Commission recommended denial for specimen trees #s 652, 654, 667, 668A and 668B and approval of specimen trees #s 661, 662, 772, 779, 780, 781, 842, 851 and 853 by a vote of 4-2-0 at its October 4, 2022, meeting). (On November 21, 2022, Town Council moved to table this item to its December 5, 2022, meeting by a vote of 4 to 0.)
Bakersfield Park LED Lighting- Consider approval of the purchase and installation of light poles and LED fixtures for the Bakersfield Park Improvements Ph. 1 project, from Musco Sports Lighting, LLC, through the Texas Local Government Purchasing Cooperative, in the amount of $1,023,093.00.
M. CLOSED MEETING The Town Council to convene into closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.071, 551.072, 551.074, and 551.087 for consultation with Town Attorney, and to discuss matters relating to real property, personnel, and economic development negotiations, as follows: a. Consultation with Town Attorney. 1. 2006 Rule 11 agreement and dismissal, Cause No. 2005-20153-158 and Flower Mound Ranch Development Application 2. Housing Discrimination Complaint 3. La Estancia Investments, L.P., v. Town of Flower Mound 4. Legal issues associated with municipal boundary adjustment/annexation, and ESD and CCN service areas b. Discuss and consider purchase, exchange, lease or value of real property for parks, public rights-of-way, and/or other municipal purposes and all matters incident and related thereto. c. Discuss and consider resignations, appointments, evaluations, reassignments, discipline, or dismissals for the following boards or commissions: Board of Adjustment/Oil & Gas Board of Appeals, Community Development Corporation, and Planning and Zoning Commission. d. Discuss and consider economic development incentives, including retail centers, corporate relocation/expansion/retention, hospitality projects, performance related to certain incentive agreements, Tax Increment Reinvestment Zone (TIRZ) #1, TIRZ #2, PID, MMD, and MUD. The Town Council may convene in executive session to conduct a private consultation with its attorney on any legally posted agenda item, when the Town Council seeks the advice of its attorney about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the provisions of Chapter 551, including the above referenced items. N. RECONVENE TO REGULAR MEETING The Town Council to reconvene into an open meeting to take any action deemed necessary as a result of the closed meeting. O. ADJOURN MEETING
A. CALL MEETING TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TO THE TEXAS FLAG “Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.”
PRESENTATIONS 1. Announcement and Presentation of 2022 Outstanding Citizen Award(s) 2. Presentation on Miracle League's Fall 2022 Season
PUBLIC COMMENT The purpose of this item is to allow the public an opportunity to address the Town Council regarding any item on this agenda that is not a "Public Hearing". Issues regarding daily operational or administrative matters should first be dealt with by calling Town Hall at 972.874.6000 during business hours. In accordance with the Texas Open Meetings Act, the Town Council is restricted from discussing or acting on items not listed on the agenda. To speak to Council during public comment, please fill out a comment form. • Speakers are limited to 3 minutes, a tone will sound at 30 seconds left and when time has expired, and times may be adjusted by the mayor • Speakers must address their comments to the Town Council • Please state your name and address when speaking
TOWN MANAGER’S REPORT Update and discussion on: 1. Capital Improvement projects 2. Economic Development projects 3. Organizational updates
FUTURE AGENDA ITEMS The purpose of this item is to allow the Mayor and members of Council an opportunity to bring forward items they wish to discuss at a future meeting, with the understanding a consensus of Council is needed in order for that item to be placed on a future agenda and in accordance with the Town Council Agenda Setting Policy (Ord. 65-15).
COORDINATION OF CALENDARS 1. A work session is scheduled for Thursday, December 15. 2. A regular meeting is scheduled for Monday, December 19.
This part of the agenda consists of non-controversial or "housekeeping" items required by law. Items may be removed from Consent by any council member by making such request prior to a motion and vote. 1. Minutes 11/17- Consider approval of the minutes from a work session of the Town Council held on November 17, 2022. 2. Minutes 11/21- Consider approval of the minutes from a regular meeting of the Town Council; Town of Flower Mound Fire Control, Prevention, and Emergency Medical Services District Special meeting; and Crime Control and Prevention District Special meeting on November 21, 2022. 3. Municipal Court Software- Consider approval of a license and services agreement with Tyler Technologies for the purchase and installation of Municipal Justice court software system in the amount of $203,930; and authorization for the Mayor to execute same on behalf of the Town. 4. Procore Software Renewal- Consider approval of the purchase of Procore Technologies, Inc., Project Management Software from Carahsoft Technology Corp, through a Texas Department of Information Resources (DIR) contract, in the amount of $37,179.35. 5. 2021 CDBG CAPER- Consider approval of a resolution authorizing the adoption of the Program Year 2021 Consolidated Annual Performance & Evaluation Report (CAPER) for the Community Development Block Grant (CDBG); and authorization for the Mayor to execute same on behalf of the Town and submit to the U.S. Department of Housing and Urban Development. 6. Water Meter Fee Schedule- Consider a request to amend the Town’s Code of Ordinances Appendix A, “Fee Schedule,” Referenced in Chapter 70, “Utilities,” Section 70-56(d), entitled “Water Meter Fee Schedule,” by repealing all conflicting ordinances; providing a severability clause; and providing an effective date. 7. Waketon Road CO1- Consider approval of Change Order No. 1 for the Waketon Road project, amending the contract with Ed Bell Construction Company, to provide an increase to the contract in the amount of $123,852.05; and authorization for the Mayor to execute on behalf of the Town. 8. Karnes Road Design Award- Consider approval of a Professional Services Agreement with Teague Nall and Perkins, Inc., for the design phase services associated with the Karnes Road Street Improvements project, in the amount of $97,438.00; and authorization for the Mayor to execute same on behalf of the Town. 9. Hillside Lane Design Award- Consider approval of a Professional Services Agreement with Pacheco Koch Consulting Engineers, Inc., for the design phase services associated with the Hillside Lane Reconstruction project, in the amount of $140,498.00; and authorization for the Mayor to execute same on behalf of the Town. 10. Midway Press Contract- Consider increasing the annual contract amount with Midway Press to provide printing services for the Parks and Recreation Department’s Adventures Guide from $23,000 to $29,500. 11. Dixon Park Improvements- Consider approval for the purchase and installation of a new pavilion structure and site amenities from We Build Fun, Inc. for the Dixon Park Improvements project through the Texas Local Government Purchasing Cooperative, in the amount of $47,282.77. 12. Parks Replacement Equipment- Consider the purchase of a Versa-Vac with combination deck, 4 Groundsmaster mowers, and a Propass spreader per the Town of Flower Mound specifications in the amount of $358,683.97, from Professional Turf Products utilizing the BuyBoard Contract #611-20. 13. Independence Fest - 2023- Consider approval of the sale and consumption of alcoholic beverages (beer and wine) at Bakersfield Park, during the 2023 Independence Fest (The Parks Board recommended approval by a vote of 6 to 0 at its November 3, 2022 meeting). 14. Standards of Care Youth Programs- Consider approval of Standards of Care for Youth Recreation Programs operated by the Town, in accordance with the Texas Human Resources Code - Section 42.041 and to adopt an ordinance providing for said Standards. (The Parks Board recommended approval by a vote of 6 to 0 at its November 3, 2022 regular meeting) 15. TIRZ #1 Annual Report- Consider approval of the 2022 Annual Report for the Flower Mound Tax Increment Reinvestment Zone #1 (TIRZ #1) in accordance with Chapter 311 of the Texas Tax Code. (The TIRZ #1 Board recommended approval by a vote of 5 to 0 at its November 22, 2022 meeting.)
REGULAR ITEMS Stop Loss Insurance Coverage- Consider approval of a contract with Blue Cross and Blue Shield of Texas in the amount of $1,476,766 for reinsurance coverage for the Town's Group Health Plan and authorization for the Mayor to execute same on behalf of the Town.
17. MPA21-0008 - Whyburn Farms- Public Hearing to consider an ordinance amending the Master Plan (MPA21-0008 – Whyburn Farms) to amend Section 1.0, Land Use Plan, of the Master Plan to change the current land use designations from Low Density Residential, Office and Retail uses to Low Density Residential, Medium Density Residential and High Density Single Family Detached Residential uses. The property is generally located east of Long Prairie Road and south of Dixon Lane. (PZ recommended approval by a vote of 5 to 1 at its October 10, 2022, meeting.) (On November 21, 2022, Town Council moved to table this item to its December 5, 2022, meeting by a vote of 4 to 0.) 18. ZPD21-0015 - Whyburn Farms- Public Hearing to consider an ordinance amending the zoning (ZPD21-0015 – Whyburn Farms ) from Agricultural District (A) uses to Planned Development District No.189 (PD-189) with Single Family District-15 (SF-15), Single Family District-10 (SF-10) and Single Family District-5 (SF-5) uses, with certain waivers, exceptions and modifications to the Code of Ordinances. The property is generally located east of Long Prairie Road and south of Dixon Lane. (PZ recommended approval by a vote of 5 to 1 at its October 10, 2022, meeting.) (On November 21, 2022, Town Council moved to table this item to its December 5, 2022, meeting by a vote of 4 to 0.) 19. TRP22-0006 - Whyburn Farms- Public Hearing to consider an application for a tree removal permit (TRP22-0006) for nine (9) specimen trees on property proposed for development as Whyburn Farms. The property is generally located south of Dixon Lane, north of Waketon Road, and east of Long Prairie Road. (The Environmental Conservation Commission recommended denial for specimen trees #s 652, 654, 667, 668A and 668B and approval of specimen trees #s 661, 662, 772, 779, 780, 781, 842, 851 and 853 by a vote of 4-2-0 at its October 4, 2022, meeting). (On November 21, 2022, Town Council moved to table this item to its December 5, 2022, meeting by a vote of 4 to 0.)
Bakersfield Park LED Lighting- Consider approval of the purchase and installation of light poles and LED fixtures for the Bakersfield Park Improvements Ph. 1 project, from Musco Sports Lighting, LLC, through the Texas Local Government Purchasing Cooperative, in the amount of $1,023,093.00.
M. CLOSED MEETING The Town Council to convene into closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.071, 551.072, 551.074, and 551.087 for consultation with Town Attorney, and to discuss matters relating to real property, personnel, and economic development negotiations, as follows: a. Consultation with Town Attorney. 1. 2006 Rule 11 agreement and dismissal, Cause No. 2005-20153-158 and Flower Mound Ranch Development Application 2. Housing Discrimination Complaint 3. La Estancia Investments, L.P., v. Town of Flower Mound 4. Legal issues associated with municipal boundary adjustment/annexation, and ESD and CCN service areas b. Discuss and consider purchase, exchange, lease or value of real property for parks, public rights-of-way, and/or other municipal purposes and all matters incident and related thereto. c. Discuss and consider resignations, appointments, evaluations, reassignments, discipline, or dismissals for the following boards or commissions: Board of Adjustment/Oil & Gas Board of Appeals, Community Development Corporation, and Planning and Zoning Commission. d. Discuss and consider economic development incentives, including retail centers, corporate relocation/expansion/retention, hospitality projects, performance related to certain incentive agreements, Tax Increment Reinvestment Zone (TIRZ) #1, TIRZ #2, PID, MMD, and MUD. The Town Council may convene in executive session to conduct a private consultation with its attorney on any legally posted agenda item, when the Town Council seeks the advice of its attorney about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the provisions of Chapter 551, including the above referenced items. N. RECONVENE TO REGULAR MEETING The Town Council to reconvene into an open meeting to take any action deemed necessary as a result of the closed meeting. O. ADJOURN MEETING