A. CALL MEETING TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TO THE TEXAS FLAG “Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.”
PUBLIC COMMENT To speak to Council during public comment, please fill out a comment form. • Speakers are limited to 3 minutes, a tone will sound at 30 seconds left and when time has expired • Please state your name and address when speaking The purpose of this item is to allow the public an opportunity to address the Town Council on issues that are not indicated as a "Public Hearing" on this agenda. Issues regarding daily operational or administrative matters should first be dealt with by calling Town Hall at 972-874-6000 during business hours.
PRESENTATIONS 1. Veterans Liaison Doug Brown with update on current events 2. Police Chief Kancel update on school crossing guard hiring process
TOWN MANAGER’S REPORT Update and discussion on: 1. Capital improvement projects 2. Economic Development projects
FUTURE AGENDA ITEMS The purpose of this item is to allow the Mayor and members of Council an opportunity to bring forward items they wish to discuss at a future meeting, with the understanding a consensus of Council is needed in order for that item to be placed on a future agenda and in accordance with the Town Council Agenda Setting Policy (Ord. 65-15).
COORDINATION OF CALENDARS 1. A joint work session with the Parks Board is scheduled for Thursday, October 17. 2. The regular meeting for October 21 has been canceled.
This part of the agenda consists of non-controversial or "housekeeping" items required by law. Items may be removed from Consent by any Councilmember by making such request prior to a motion and vote. 1. Minute approvals- Consider approval of the minutes from a regular meeting of the Town Council; Town of Flower Mound Fire Control, Prevention, and Emergency Medical Services District Special meeting; and Crime Control and Prevention District Special meeting on September 16, 2019; and two regular meetings on September 17 & 19, 2019. 2. Printer Management Services Program- Consider approval of Print Management Services Agreement and printer replacement in the amount of $66,400.00. 3. Access Control upgrade- Consider approval to upgrade existing access control software to SecurityXpert Transition provided by Schneider Electric from current INet in the amount of $77,603.00. 4. Fee Schedule Update Ch. 70- Consider approval of an ordinance amending Appendix A, “Fee Schedule,” Referenced in Chapter 70: Utilities by adding a new Section 70-55, 70-57, 70-58, and 70-59 and repealing an existing Section 70-362 and to consider adopting an ordinance for said amendment. 5. Utilities Ordinance Update- Consider approval of an ordinance amending Chapter 70: Utilities by replacing Section 70-55, 70-56, and 70-57, and adding a new section 70-58, and 70-59 of Article II, entitled “Water Services,” and to consider adopting an ordinance for said amendment. 6. Reimbursement Resolution- Consider approval of a resolution declaring expectation to reimburse expenditures with proceeds of future debt and authorizing the preparation of the documents associated with the issuance, sale, and delivery of the debt obligations; and providing an effective date. 7. Public Works Equipment Grant- Consider approval of a resolution authorizing the Town Manager to accept the 2019 Public Works Emergency Response Team (PWERT) Equipment Cache Enhancement Response Trailer grant under the 2019 Homeland Security Grant Program (HSGP). 10. Everbridge emergency notification system- Consider approval of a Contract Renewal Quotation for the Everbridge emergency notification system for a total amount of $26,145.00 and authorization for the Mayor to approve same on behalf of the Town. 11. Outdoor Warning Sirens- Consider approval of the purchase of two outdoor warning sirens to add to the Town’s existing Outdoor Warning Siren System, in the amount of $52,597.79. 12. Lewisville Range- Consider approval of a fee agreement with City of Lewisville for use of the Jerry R. Galler Public Safety Training Center for the purpose of firearms training and annual qualifications; and authorization for the Mayor to execute same on behalf of the Town. 13. Library Expansion - Shelving- Consider approval of the purchase of shelving for the Library Expansion and Renovation project, from Lone Star Furnishings, LLC, through a Lone Star Buy Board contract No. 503-16, in the amount of $350,479.20. 14. Impact Fee Update; Wtr & WW Master Plans- Consider approval of a Professional Services Agreement with Kimley-Horn and Associates, Inc., for the professional services associated with the Water and Wastewater Master Plan Updates and Water, Wastewater, and Roadway Impact Fee Updates project, in the amount of $453,500.00; and authorization for the Mayor to execute same on behalf of the Town. 15. Sidewalk Links- Consider approval of a Professional Services Agreement with Nathan D. Maier Consulting Engineers, Inc., for the design phase services associated with the Sidewalk Links project, in the amount of $60,000.00; and authorization for the Mayor to execute same on behalf of the Town. 16. Storage Warehouse CO#2- Consider approval of Change Order No. 2 for the construction of Flower Mound Storage Warehouse project, amending the contract with MSB Constructors, Inc., to provide for an increase to the contract in the amount of $61,670.80; and authorization for the Mayor to execute same on behalf of the Town. 17. WWTP Phase V CCA- Consider approval of a Professional Services Agreement with Plummer Associates, Inc., to provide contract construction management and resident project representation services, associated with the Wastewater Treatment Plant Rehabilitation Phase V, project, in the amount of $569,459.00; and authorization for the Mayor to execute same on behalf of the Town. 18. WWTP Phase V Testing Award- Consider approval of a Professional Services Agreement with Alliance Geotechnical Group INC., for construction testing of materials and methods for WWTP Phase V project, for an amount not to exceed $124,200.00; and authorization for the Mayor to execute same on behalf of the Town. 19. Bakers Branch Stabilization@621 Somerset- Consider approval of the purchase of creek bank stabilization and erosion control services from Knight Erosion Control, Inc., a sole source provider, for work associated with the Bakers Branch Stabilization at 621 Somerset Drive project, in the amount of $391,568.00; and authorization for the Mayor to execute on behalf of the Town. 21. Whyburn Drain/Easement Agreement- Consider approval of Whyburn Farm Drainage and Easement Agreement; and authorization for the Mayor to execute the same on behalf of the Town.
8. Furniture for CFS Admin Offices- Consider purchase and installation of furniture and fixtures for Central Fire Station Administration offices from Plano Office Supply in the amount of $122,534.24. 9. A/V Equipment for CFS Training Room- Consider purchase and installation of audio/visual equipment for Central Fire Station Training Room from Data Projections in the amount of $129,653.77.
Lakewood Pk Pavilion Imprv Construction- Consider approval of a Construction Agreement with Northstar Construction, LLC, for the 2018-19 Playground Replacements and the Lakewood Park - Pavilion projects, in the amount of $63,510.00; and authorization for the Mayor to execute same on behalf of the Town.
Cultural Arts Feasibility Study- Consider approval of a Consulting Agreement with Webb Management Services to conduct a feasibility study for a Cultural Arts Center.
Fire Staffing SAFER Grant- Consider approval of a resolution authorizing the Town’s Emergency Management Officer to accept the Staffing for Adequate Fire and Emergency Response (SAFER) Grant from the U.S. Department of Homeland Security under FEMA’s Fiscal Year 2018 SAFER Grant Program.
Denton County ICA for Kirkpatrick 3- Consider approval of an Interlocal Cooperative Agreement with Denton County for the Extension of Kirkpatrick Road; and authorization for the Mayor to execute same on behalf of the Town.
Tree Removal- 2233 Sullenberger Way- Public Hearing to consider an application for a tree removal permit for one (1) specimen tree on property proposed for development as Block B, Lot 13, of Oakbridge at Flower Mound Phase 2. The property is generally located at 2233 Sullenberger Way. (The Environmental Conservation Commission recommended approval by a vote of 6-0-0 at its September 12, 2019, meeting).
26. Tree Removal- St. Philip Catholic Church- Public Hearing to consider an application for a tree removal permit for six (6) specimen trees on property proposed for development as St. Philip the Apostle Catholic Church. The property is generally located at the southwest corner of Cross Timbers Road and Flower Mound Road. (The Environmental Conservation Commission recommended approval by a vote of 5-0-1 at its September 12, 2019, meeting.) 27. SP19-0006 - St. Philip Catholic Church- Consider a request for a Site Plan (SP19-0006 - St. Philip The Apostle Catholic Church, Phase 1) to develop a church, with an exception to Section 82-302, Compatibility buffer, of the Code of Ordinances. The property is generally located at the southwest corner of Cross Timbers Road and Flower Mound Road. (The Planning and Zoning Commission recommended approval by a vote of 5 to 1 at its September 23, 2019, meeting.)
LDR19-0005 - Extended Stay Hotels- Public Hearing to consider an ordinance amending the Land Development Regulations (LDR19-0005 – Extended Stay Hotels) by amending Chapter 98 entitled “Zoning,” of the Town's Code of Ordinances, to create or modify the definitions and define the standards for hotels and motels, extended stay hotels, and specific use permit automatic renewals. (The Planning and Zoning Commission recommended approval with modifications by a vote of 6 to 1 at its August 12, 2019, meeting.)
DCAD/TAD Board of Directors Nominee(s)- Town Council to consider approval of a Resolution to nominate individuals to be voted on by taxing jurisdictions for the Board of Directors for the Denton Central (DCAD) and Tarrant Appraisal Districts (TAD).
M. CLOSED MEETING The Town Council to convene into closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.071, 551.072, 551.074, and 551.087 for consultation with attorney, and to discuss matters relating to real property, personnel, and economic development negotiations, as follows: a. Consultation with Attorney. 1. Legal issues associated with discussion of legislative matters outside of a meeting. Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. b. Discuss and consider purchase, exchange, lease or value of real property for parks, cultural arts center, and/or other municipal purposes and all matters incident and related thereto. c. Discuss and consider resignations, appointments, or evaluations for the following boards or commissions: Board of Adjustment/Oil & Gas Board of Appeals, Community Development Corporation, and Planning and Zoning Commission. d. Annual Review of Town Manager and Town Secretary. e. Discuss and consider economic development incentives, including retail centers, corporate relocation/expansion/retention, senior housing, hospitality projects, and performance related to certain incentive agreements. N. RECONVENE TO REGULAR MEETING The Town Council to reconvene into an open meeting to take any action deemed necessary as a result of the closed meeting.
L. BOARDS/COMMISSIONS (Bold text represents boards with vacancies) Pre-Council Room Discuss and consider resignations, appointments, evaluations, reassignments, discipline, or dismissals for the following boards or commissions: Animal Services Board, Cultural Arts Commission, Environmental Conservation Commission, Parks Board, SMARTGrowth Commission, Tax Increment Reinvestment Zone Number One (TIRZ #1), and Transportation Commission. O. ADJOURN MEETING
A. CALL MEETING TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TO THE TEXAS FLAG “Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.”
PUBLIC COMMENT To speak to Council during public comment, please fill out a comment form. • Speakers are limited to 3 minutes, a tone will sound at 30 seconds left and when time has expired • Please state your name and address when speaking The purpose of this item is to allow the public an opportunity to address the Town Council on issues that are not indicated as a "Public Hearing" on this agenda. Issues regarding daily operational or administrative matters should first be dealt with by calling Town Hall at 972-874-6000 during business hours.
PRESENTATIONS 1. Veterans Liaison Doug Brown with update on current events 2. Police Chief Kancel update on school crossing guard hiring process
TOWN MANAGER’S REPORT Update and discussion on: 1. Capital improvement projects 2. Economic Development projects
FUTURE AGENDA ITEMS The purpose of this item is to allow the Mayor and members of Council an opportunity to bring forward items they wish to discuss at a future meeting, with the understanding a consensus of Council is needed in order for that item to be placed on a future agenda and in accordance with the Town Council Agenda Setting Policy (Ord. 65-15).
COORDINATION OF CALENDARS 1. A joint work session with the Parks Board is scheduled for Thursday, October 17. 2. The regular meeting for October 21 has been canceled.
This part of the agenda consists of non-controversial or "housekeeping" items required by law. Items may be removed from Consent by any Councilmember by making such request prior to a motion and vote. 1. Minute approvals- Consider approval of the minutes from a regular meeting of the Town Council; Town of Flower Mound Fire Control, Prevention, and Emergency Medical Services District Special meeting; and Crime Control and Prevention District Special meeting on September 16, 2019; and two regular meetings on September 17 & 19, 2019. 2. Printer Management Services Program- Consider approval of Print Management Services Agreement and printer replacement in the amount of $66,400.00. 3. Access Control upgrade- Consider approval to upgrade existing access control software to SecurityXpert Transition provided by Schneider Electric from current INet in the amount of $77,603.00. 4. Fee Schedule Update Ch. 70- Consider approval of an ordinance amending Appendix A, “Fee Schedule,” Referenced in Chapter 70: Utilities by adding a new Section 70-55, 70-57, 70-58, and 70-59 and repealing an existing Section 70-362 and to consider adopting an ordinance for said amendment. 5. Utilities Ordinance Update- Consider approval of an ordinance amending Chapter 70: Utilities by replacing Section 70-55, 70-56, and 70-57, and adding a new section 70-58, and 70-59 of Article II, entitled “Water Services,” and to consider adopting an ordinance for said amendment. 6. Reimbursement Resolution- Consider approval of a resolution declaring expectation to reimburse expenditures with proceeds of future debt and authorizing the preparation of the documents associated with the issuance, sale, and delivery of the debt obligations; and providing an effective date. 7. Public Works Equipment Grant- Consider approval of a resolution authorizing the Town Manager to accept the 2019 Public Works Emergency Response Team (PWERT) Equipment Cache Enhancement Response Trailer grant under the 2019 Homeland Security Grant Program (HSGP). 10. Everbridge emergency notification system- Consider approval of a Contract Renewal Quotation for the Everbridge emergency notification system for a total amount of $26,145.00 and authorization for the Mayor to approve same on behalf of the Town. 11. Outdoor Warning Sirens- Consider approval of the purchase of two outdoor warning sirens to add to the Town’s existing Outdoor Warning Siren System, in the amount of $52,597.79. 12. Lewisville Range- Consider approval of a fee agreement with City of Lewisville for use of the Jerry R. Galler Public Safety Training Center for the purpose of firearms training and annual qualifications; and authorization for the Mayor to execute same on behalf of the Town. 13. Library Expansion - Shelving- Consider approval of the purchase of shelving for the Library Expansion and Renovation project, from Lone Star Furnishings, LLC, through a Lone Star Buy Board contract No. 503-16, in the amount of $350,479.20. 14. Impact Fee Update; Wtr & WW Master Plans- Consider approval of a Professional Services Agreement with Kimley-Horn and Associates, Inc., for the professional services associated with the Water and Wastewater Master Plan Updates and Water, Wastewater, and Roadway Impact Fee Updates project, in the amount of $453,500.00; and authorization for the Mayor to execute same on behalf of the Town. 15. Sidewalk Links- Consider approval of a Professional Services Agreement with Nathan D. Maier Consulting Engineers, Inc., for the design phase services associated with the Sidewalk Links project, in the amount of $60,000.00; and authorization for the Mayor to execute same on behalf of the Town. 16. Storage Warehouse CO#2- Consider approval of Change Order No. 2 for the construction of Flower Mound Storage Warehouse project, amending the contract with MSB Constructors, Inc., to provide for an increase to the contract in the amount of $61,670.80; and authorization for the Mayor to execute same on behalf of the Town. 17. WWTP Phase V CCA- Consider approval of a Professional Services Agreement with Plummer Associates, Inc., to provide contract construction management and resident project representation services, associated with the Wastewater Treatment Plant Rehabilitation Phase V, project, in the amount of $569,459.00; and authorization for the Mayor to execute same on behalf of the Town. 18. WWTP Phase V Testing Award- Consider approval of a Professional Services Agreement with Alliance Geotechnical Group INC., for construction testing of materials and methods for WWTP Phase V project, for an amount not to exceed $124,200.00; and authorization for the Mayor to execute same on behalf of the Town. 19. Bakers Branch Stabilization@621 Somerset- Consider approval of the purchase of creek bank stabilization and erosion control services from Knight Erosion Control, Inc., a sole source provider, for work associated with the Bakers Branch Stabilization at 621 Somerset Drive project, in the amount of $391,568.00; and authorization for the Mayor to execute on behalf of the Town. 21. Whyburn Drain/Easement Agreement- Consider approval of Whyburn Farm Drainage and Easement Agreement; and authorization for the Mayor to execute the same on behalf of the Town.
8. Furniture for CFS Admin Offices- Consider purchase and installation of furniture and fixtures for Central Fire Station Administration offices from Plano Office Supply in the amount of $122,534.24. 9. A/V Equipment for CFS Training Room- Consider purchase and installation of audio/visual equipment for Central Fire Station Training Room from Data Projections in the amount of $129,653.77.
Lakewood Pk Pavilion Imprv Construction- Consider approval of a Construction Agreement with Northstar Construction, LLC, for the 2018-19 Playground Replacements and the Lakewood Park - Pavilion projects, in the amount of $63,510.00; and authorization for the Mayor to execute same on behalf of the Town.
Cultural Arts Feasibility Study- Consider approval of a Consulting Agreement with Webb Management Services to conduct a feasibility study for a Cultural Arts Center.
Fire Staffing SAFER Grant- Consider approval of a resolution authorizing the Town’s Emergency Management Officer to accept the Staffing for Adequate Fire and Emergency Response (SAFER) Grant from the U.S. Department of Homeland Security under FEMA’s Fiscal Year 2018 SAFER Grant Program.
Denton County ICA for Kirkpatrick 3- Consider approval of an Interlocal Cooperative Agreement with Denton County for the Extension of Kirkpatrick Road; and authorization for the Mayor to execute same on behalf of the Town.
Tree Removal- 2233 Sullenberger Way- Public Hearing to consider an application for a tree removal permit for one (1) specimen tree on property proposed for development as Block B, Lot 13, of Oakbridge at Flower Mound Phase 2. The property is generally located at 2233 Sullenberger Way. (The Environmental Conservation Commission recommended approval by a vote of 6-0-0 at its September 12, 2019, meeting).
26. Tree Removal- St. Philip Catholic Church- Public Hearing to consider an application for a tree removal permit for six (6) specimen trees on property proposed for development as St. Philip the Apostle Catholic Church. The property is generally located at the southwest corner of Cross Timbers Road and Flower Mound Road. (The Environmental Conservation Commission recommended approval by a vote of 5-0-1 at its September 12, 2019, meeting.) 27. SP19-0006 - St. Philip Catholic Church- Consider a request for a Site Plan (SP19-0006 - St. Philip The Apostle Catholic Church, Phase 1) to develop a church, with an exception to Section 82-302, Compatibility buffer, of the Code of Ordinances. The property is generally located at the southwest corner of Cross Timbers Road and Flower Mound Road. (The Planning and Zoning Commission recommended approval by a vote of 5 to 1 at its September 23, 2019, meeting.)
LDR19-0005 - Extended Stay Hotels- Public Hearing to consider an ordinance amending the Land Development Regulations (LDR19-0005 – Extended Stay Hotels) by amending Chapter 98 entitled “Zoning,” of the Town's Code of Ordinances, to create or modify the definitions and define the standards for hotels and motels, extended stay hotels, and specific use permit automatic renewals. (The Planning and Zoning Commission recommended approval with modifications by a vote of 6 to 1 at its August 12, 2019, meeting.)
DCAD/TAD Board of Directors Nominee(s)- Town Council to consider approval of a Resolution to nominate individuals to be voted on by taxing jurisdictions for the Board of Directors for the Denton Central (DCAD) and Tarrant Appraisal Districts (TAD).
M. CLOSED MEETING The Town Council to convene into closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.071, 551.072, 551.074, and 551.087 for consultation with attorney, and to discuss matters relating to real property, personnel, and economic development negotiations, as follows: a. Consultation with Attorney. 1. Legal issues associated with discussion of legislative matters outside of a meeting. Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. b. Discuss and consider purchase, exchange, lease or value of real property for parks, cultural arts center, and/or other municipal purposes and all matters incident and related thereto. c. Discuss and consider resignations, appointments, or evaluations for the following boards or commissions: Board of Adjustment/Oil & Gas Board of Appeals, Community Development Corporation, and Planning and Zoning Commission. d. Annual Review of Town Manager and Town Secretary. e. Discuss and consider economic development incentives, including retail centers, corporate relocation/expansion/retention, senior housing, hospitality projects, and performance related to certain incentive agreements. N. RECONVENE TO REGULAR MEETING The Town Council to reconvene into an open meeting to take any action deemed necessary as a result of the closed meeting.
L. BOARDS/COMMISSIONS (Bold text represents boards with vacancies) Pre-Council Room Discuss and consider resignations, appointments, evaluations, reassignments, discipline, or dismissals for the following boards or commissions: Animal Services Board, Cultural Arts Commission, Environmental Conservation Commission, Parks Board, SMARTGrowth Commission, Tax Increment Reinvestment Zone Number One (TIRZ #1), and Transportation Commission. O. ADJOURN MEETING