A. CALL MEETING TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TO THE TEXAS FLAG “Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.”
PUBLIC PARTICIPATION Please fill out a speaker form, available in the Town Hall on the night of the meeting, in order to address the Council and turn it in to the Town Secretary prior to Public Participation. Speakers are normally limited to three minutes. Time limits can be adjusted by the Mayor as to accommodate more or fewer speakers. For additional instructions or to complete your speaker form in advance click here. The purpose of this item is to allow the public an opportunity to address the Town Council on issues that are not the subject of a public hearing. Any item requiring a public hearing will allow the public to speak at the time that item appears on this agenda as indicated as a "Public Hearing." Items that are the subject matter jurisdiction of the Town Council include Town policy and legislative issues. Issues regarding daily operational or administrative matters should first be dealt with at the administrative level by calling Town Hall at 972-874-6000 during business hours.
ANNOUNCEMENTS 1. Announce recent and upcoming civic and social events.
TOWN MANAGER’S REPORT 1. Update and status report related to capital improvement projects. 2. Update and discussion on Economic Development projects. 3. Update and discussion on new town hall and library expansion. 4. Update on the Town Council Strategic Initiatives. 5. Update and discussion on senior housing. 6. Update and discussion on the Town's underground utilities ordinance.
PUBLIC PARTICIPATION Please fill out a speaker form, available in the Town Hall on the night of the meeting, in order to address the Council and turn it in to the Town Secretary prior to Public Participation. Speakers are normally limited to three minutes. Time limits can be adjusted by the Mayor as to accommodate more or fewer speakers. For additional instructions or to complete your speaker form in advance click here. The purpose of this item is to allow the public an opportunity to address the Town Council on issues that are not the subject of a public hearing. Any item requiring a public hearing will allow the public to speak at the time that item appears on this agenda as indicated as a "Public Hearing." Items that are the subject matter jurisdiction of the Town Council include Town policy and legislative issues. Issues regarding daily operational or administrative matters should first be dealt with at the administrative level by calling Town Hall at 972-874-6000 during business hours.
FUTURE AGENDA ITEMS The purpose of this item is to allow the Mayor and members of Council an opportunity to bring forward items they wish to discuss at a future meeting, with the understanding a consensus of Council is needed in order for that item to be placed on a future agenda and in accordance with the Town Council Agenda Setting Policy (Ord. 65-15).
COORDINATION OF CALENDARS 1. The next Town Council meeting is a work session scheduled for Thursday, January 19, 2017.
CONSENT AGENDA - Consent Items This agenda consists of non-controversial or "housekeeping" items required by law. Items may be removed from the Consent Agenda by any Councilmember by making such request prior to a motion and vote on the Consent Agenda. 1.Minutes 12/19- Consider approval of the minutes from a regular meeting of the Town Council; Town of Flower Mound Fire Control, Prevention, and Emergency Medical Services District Special meeting; and Crime Control and Prevention District Special meeting held on December 19, 2016. 2.Resolution for local and state parks- Consider a resolution of the Town of Flower Mound Town Council requesting the members of the 85th Legislative Session of the State of Texas to support legislation that provides a fair and equitable distribution of the sporting goods sales tax revenue for local and state parks. 3. Denton Co. Interlocal - Fire- Consider approval of an Interlocal Cooperation Agreement with Denton County for the provision of fire protection services for the benefit of the citizens of Flower Mound and Denton County, and authorization for the Mayor to execute same on behalf of the Town. 4. Denton Co. Interlocal - Ambulance- Consider approval of an Interlocal Cooperation Agreement with Denton County for the provision of ambulance services for the benefit of the citizens of Flower Mound and Denton County, and authorization for the Mayor to execute same on behalf of the Town. 5. Purchase eCitation writers- Consider approval of the purchase of The Brazos Technology eCitation/Accident Reporting Data Capture System by the Flower Mound Police. 7. Upper Timber Creek Design Award- Consider approval of a Professional Services Agreement for design phase services for the Upper Timber Creek Interceptor Phase IV project, with Kimley-Horn and Associates, Inc., for $230,000.00; and authorization for the Mayor to execute same on behalf of the Town. 8. Timber Creek Road Final Acceptance- Consider approval of Change Order No. 2 and final acceptance of the Timber Creek Road Paving Improvements project, amending the contract with XIT Paving and Construction, Inc., for a decrease to the contract in the amount of $13,465.50, and authorizing final payment to XIT Paving and Construction, Inc., in the amount of $29,987.96; and authorization for the Mayor to execute same on behalf of the Town. 9. Police Department renovations- Consider approval to purchase materials and installation for the renovation of the Police Department’s Jail and Locker Room areas, for the Police and Courts Facility Upgrades project, from Tiffin Metal Products Co., a Buy Board participant; in the amount of $124,216.00. 10. 2016-17 CIP Amendment 3- Consider approval of Amendment No. 3 to the Fiscal Year 2016-2017 Capital Improvement Program. 11. Promoter Line Amended Contract- Consider approval of an amended Professional Services Contract with Promoter Line, Inc. to extend the terms of the contract and provide the necessary authority to increase the event budget, and authorization for the Mayor to execute same on behalf of the Town.
High Road Water Line Design Award- Consider approval of a Professional Services Agreement for design phase services for the High Road Water Line Replacement Phase 1 project, with Kimley-Horn and Associates, Inc., for $296,000; and authorization for the Mayor to execute same on behalf of the Town.
Certificates of Obligation- Consider approval of a resolution approving and authorizing publication of notice of intention to issue Certificates of Obligation, Series 2017, in the principal amount not to exceed $10,000,000.
Hillside of Flower Mound Tree Removal- Public Hearing to consider an application for a tree removal permit for five (5) specimen trees on property proposed for development as Hillside of Flower Mound. The property is generally located south of Cross Timbers Road and west of Shiloh Road. (The Environmental Conservation Commission recommended approval by a vote of 6-0-0 at its January 3, 2017, meeting).
CLOSED MEETING The Town Council to convene into closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.074, 551.087, 551.072, and 551.071 to discuss matters relating to personnel, economic development negotiations, real property, and consultation with attorney, as follows: a. Discuss and consider resignations, appointments, evaluations, reassignments, discipline, or dismissals for the following boards or commissions: Board of Adjustment/Oil & Gas Board of Appeals, Community Development Corporation, and Planning and Zoning Commission. b. Discuss and consider economic development incentives, including retail centers, corporate relocation/expansion/retention, hospitality projects, and performance related to certain incentive agreements. c. Discuss and consider purchase, exchange, lease or value of real property for parks, public rights of way, and/or other municipal purposes and all matters incident and related thereto. d. Consultation with Attorney as follows: 1. Regarding the Low-Income Housing Tax Credit program. Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda.
Hillside of Flower Mound Tree Removal- Public Hearing to consider an application for a tree removal permit for five (5) specimen trees on property proposed for development as Hillside of Flower Mound. The property is generally located south of Cross Timbers Road and west of Shiloh Road. (The Environmental Conservation Commission recommended approval by a vote of 6-0-0 at its January 3, 2017, meeting).
Estancia Estates Tree Removal- Public Hearing to consider an application for a tree removal permit for one (1) specimen tree on property proposed for development as Estancia Estates. The property is generally located at the southeast corner of Dixon Lane and Chinn Chapel Road. (The Environmental Conservation Commission recommended approval by a vote of 4-2-0 at its January 3, 2017, meeting).
Canyon Falls Tree Removal- Public Hearing to consider an application for a tree removal permit for four (4) specimen trees on property proposed for development as Canyon Falls – Village 10B. The property is generally located north of Canyon Falls Drive and east of Prairie Ridge Road.. (The Environmental Conservation Commission recommended approval by a vote of 6-0-0 at its January 3, 2017, meeting).
K. BOARDS/COMMISSIONS (Bold text represents boards with vacancies) Discuss and consider resignations, appointments, or evaluations for the following boards or commissions: Animal Services Board, Cultural Arts Commission, Environmental Conservation Commission, Parks Board, SMARTGrowth Commission, Tax Increment Reinvestment Zone Number One (TIRZ #1), and the Transportation Commission. L. CLOSED MEETING The Town Council to convene into closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.074, 551.087, 551.072, and 551.071 to discuss matters relating to personnel, economic development negotiations, real property, and consultation with attorney, as follows: a. Discuss and consider resignations, appointments, evaluations, reassignments, discipline, or dismissals for the following boards or commissions: Board of Adjustment/Oil & Gas Board of Appeals, Community Development Corporation, and Planning and Zoning Commission. b. Discuss and consider economic development incentives, including retail centers, corporate relocation/expansion/retention, hospitality projects, and performance related to certain incentive agreements. c. Discuss and consider purchase, exchange, lease or value of real property for parks, public rights of way, and/or other municipal purposes and all matters incident and related thereto. d. Consultation with Attorney as follows: 1. Regarding the Low-Income Housing Tax Credit program. Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. M. RECONVENE TO REGULAR MEETING The Town Council to reconvene into an open meeting to take any action deemed necessary as a result of the closed meeting. N. ADJOURN MEETING
A. CALL MEETING TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TO THE TEXAS FLAG “Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.”
PUBLIC PARTICIPATION Please fill out a speaker form, available in the Town Hall on the night of the meeting, in order to address the Council and turn it in to the Town Secretary prior to Public Participation. Speakers are normally limited to three minutes. Time limits can be adjusted by the Mayor as to accommodate more or fewer speakers. For additional instructions or to complete your speaker form in advance click here. The purpose of this item is to allow the public an opportunity to address the Town Council on issues that are not the subject of a public hearing. Any item requiring a public hearing will allow the public to speak at the time that item appears on this agenda as indicated as a "Public Hearing." Items that are the subject matter jurisdiction of the Town Council include Town policy and legislative issues. Issues regarding daily operational or administrative matters should first be dealt with at the administrative level by calling Town Hall at 972-874-6000 during business hours.
ANNOUNCEMENTS 1. Announce recent and upcoming civic and social events.
TOWN MANAGER’S REPORT 1. Update and status report related to capital improvement projects. 2. Update and discussion on Economic Development projects. 3. Update and discussion on new town hall and library expansion. 4. Update on the Town Council Strategic Initiatives. 5. Update and discussion on senior housing. 6. Update and discussion on the Town's underground utilities ordinance.
PUBLIC PARTICIPATION Please fill out a speaker form, available in the Town Hall on the night of the meeting, in order to address the Council and turn it in to the Town Secretary prior to Public Participation. Speakers are normally limited to three minutes. Time limits can be adjusted by the Mayor as to accommodate more or fewer speakers. For additional instructions or to complete your speaker form in advance click here. The purpose of this item is to allow the public an opportunity to address the Town Council on issues that are not the subject of a public hearing. Any item requiring a public hearing will allow the public to speak at the time that item appears on this agenda as indicated as a "Public Hearing." Items that are the subject matter jurisdiction of the Town Council include Town policy and legislative issues. Issues regarding daily operational or administrative matters should first be dealt with at the administrative level by calling Town Hall at 972-874-6000 during business hours.
FUTURE AGENDA ITEMS The purpose of this item is to allow the Mayor and members of Council an opportunity to bring forward items they wish to discuss at a future meeting, with the understanding a consensus of Council is needed in order for that item to be placed on a future agenda and in accordance with the Town Council Agenda Setting Policy (Ord. 65-15).
COORDINATION OF CALENDARS 1. The next Town Council meeting is a work session scheduled for Thursday, January 19, 2017.
CONSENT AGENDA - Consent Items This agenda consists of non-controversial or "housekeeping" items required by law. Items may be removed from the Consent Agenda by any Councilmember by making such request prior to a motion and vote on the Consent Agenda. 1.Minutes 12/19- Consider approval of the minutes from a regular meeting of the Town Council; Town of Flower Mound Fire Control, Prevention, and Emergency Medical Services District Special meeting; and Crime Control and Prevention District Special meeting held on December 19, 2016. 2.Resolution for local and state parks- Consider a resolution of the Town of Flower Mound Town Council requesting the members of the 85th Legislative Session of the State of Texas to support legislation that provides a fair and equitable distribution of the sporting goods sales tax revenue for local and state parks. 3. Denton Co. Interlocal - Fire- Consider approval of an Interlocal Cooperation Agreement with Denton County for the provision of fire protection services for the benefit of the citizens of Flower Mound and Denton County, and authorization for the Mayor to execute same on behalf of the Town. 4. Denton Co. Interlocal - Ambulance- Consider approval of an Interlocal Cooperation Agreement with Denton County for the provision of ambulance services for the benefit of the citizens of Flower Mound and Denton County, and authorization for the Mayor to execute same on behalf of the Town. 5. Purchase eCitation writers- Consider approval of the purchase of The Brazos Technology eCitation/Accident Reporting Data Capture System by the Flower Mound Police. 7. Upper Timber Creek Design Award- Consider approval of a Professional Services Agreement for design phase services for the Upper Timber Creek Interceptor Phase IV project, with Kimley-Horn and Associates, Inc., for $230,000.00; and authorization for the Mayor to execute same on behalf of the Town. 8. Timber Creek Road Final Acceptance- Consider approval of Change Order No. 2 and final acceptance of the Timber Creek Road Paving Improvements project, amending the contract with XIT Paving and Construction, Inc., for a decrease to the contract in the amount of $13,465.50, and authorizing final payment to XIT Paving and Construction, Inc., in the amount of $29,987.96; and authorization for the Mayor to execute same on behalf of the Town. 9. Police Department renovations- Consider approval to purchase materials and installation for the renovation of the Police Department’s Jail and Locker Room areas, for the Police and Courts Facility Upgrades project, from Tiffin Metal Products Co., a Buy Board participant; in the amount of $124,216.00. 10. 2016-17 CIP Amendment 3- Consider approval of Amendment No. 3 to the Fiscal Year 2016-2017 Capital Improvement Program. 11. Promoter Line Amended Contract- Consider approval of an amended Professional Services Contract with Promoter Line, Inc. to extend the terms of the contract and provide the necessary authority to increase the event budget, and authorization for the Mayor to execute same on behalf of the Town.
High Road Water Line Design Award- Consider approval of a Professional Services Agreement for design phase services for the High Road Water Line Replacement Phase 1 project, with Kimley-Horn and Associates, Inc., for $296,000; and authorization for the Mayor to execute same on behalf of the Town.
Certificates of Obligation- Consider approval of a resolution approving and authorizing publication of notice of intention to issue Certificates of Obligation, Series 2017, in the principal amount not to exceed $10,000,000.
Hillside of Flower Mound Tree Removal- Public Hearing to consider an application for a tree removal permit for five (5) specimen trees on property proposed for development as Hillside of Flower Mound. The property is generally located south of Cross Timbers Road and west of Shiloh Road. (The Environmental Conservation Commission recommended approval by a vote of 6-0-0 at its January 3, 2017, meeting).
CLOSED MEETING The Town Council to convene into closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.074, 551.087, 551.072, and 551.071 to discuss matters relating to personnel, economic development negotiations, real property, and consultation with attorney, as follows: a. Discuss and consider resignations, appointments, evaluations, reassignments, discipline, or dismissals for the following boards or commissions: Board of Adjustment/Oil & Gas Board of Appeals, Community Development Corporation, and Planning and Zoning Commission. b. Discuss and consider economic development incentives, including retail centers, corporate relocation/expansion/retention, hospitality projects, and performance related to certain incentive agreements. c. Discuss and consider purchase, exchange, lease or value of real property for parks, public rights of way, and/or other municipal purposes and all matters incident and related thereto. d. Consultation with Attorney as follows: 1. Regarding the Low-Income Housing Tax Credit program. Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda.
Hillside of Flower Mound Tree Removal- Public Hearing to consider an application for a tree removal permit for five (5) specimen trees on property proposed for development as Hillside of Flower Mound. The property is generally located south of Cross Timbers Road and west of Shiloh Road. (The Environmental Conservation Commission recommended approval by a vote of 6-0-0 at its January 3, 2017, meeting).
Estancia Estates Tree Removal- Public Hearing to consider an application for a tree removal permit for one (1) specimen tree on property proposed for development as Estancia Estates. The property is generally located at the southeast corner of Dixon Lane and Chinn Chapel Road. (The Environmental Conservation Commission recommended approval by a vote of 4-2-0 at its January 3, 2017, meeting).
Canyon Falls Tree Removal- Public Hearing to consider an application for a tree removal permit for four (4) specimen trees on property proposed for development as Canyon Falls – Village 10B. The property is generally located north of Canyon Falls Drive and east of Prairie Ridge Road.. (The Environmental Conservation Commission recommended approval by a vote of 6-0-0 at its January 3, 2017, meeting).
K. BOARDS/COMMISSIONS (Bold text represents boards with vacancies) Discuss and consider resignations, appointments, or evaluations for the following boards or commissions: Animal Services Board, Cultural Arts Commission, Environmental Conservation Commission, Parks Board, SMARTGrowth Commission, Tax Increment Reinvestment Zone Number One (TIRZ #1), and the Transportation Commission. L. CLOSED MEETING The Town Council to convene into closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.074, 551.087, 551.072, and 551.071 to discuss matters relating to personnel, economic development negotiations, real property, and consultation with attorney, as follows: a. Discuss and consider resignations, appointments, evaluations, reassignments, discipline, or dismissals for the following boards or commissions: Board of Adjustment/Oil & Gas Board of Appeals, Community Development Corporation, and Planning and Zoning Commission. b. Discuss and consider economic development incentives, including retail centers, corporate relocation/expansion/retention, hospitality projects, and performance related to certain incentive agreements. c. Discuss and consider purchase, exchange, lease or value of real property for parks, public rights of way, and/or other municipal purposes and all matters incident and related thereto. d. Consultation with Attorney as follows: 1. Regarding the Low-Income Housing Tax Credit program. Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. M. RECONVENE TO REGULAR MEETING The Town Council to reconvene into an open meeting to take any action deemed necessary as a result of the closed meeting. N. ADJOURN MEETING