A. CALL MEETING TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TO THE TEXAS FLAG “Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.” Girl Scout Troop 3421 to lead the pledges.
TOWN MANAGER’S REPORT 1. Update and status report related to capital improvement projects. 2. Update and discussion on Economic Development projects.
PUBLIC PARTICIPATION Please fill out a speaker form, available in the Town Hall on the night of the meeting, in order to address the Council and turn it in to the Town Secretary prior to Public Participation. Speakers are normally limited to three minutes. Time limits can be adjusted by the Mayor as to accommodate more or fewer speakers. The purpose of this item is to allow the public an opportunity to address the Town Council on issues that are not the subject of a public hearing. Any item requiring a public hearing will allow the public to speak at the time that item appears on this agenda as indicated as a "Public Hearing." Items that are the subject matter jurisdiction of the Town Council include Town policy and legislative issues. Issues regarding daily operational or administrative matters should first be dealt with at the administrative level by calling Town Hall at 972-874-6000 during business hours.
ANNOUNCEMENTS 1. Announce recent and upcoming civic and social events.
COORDINATION OF CALENDARS AND FUTURE AGENDAS/MEETINGS 1. The next Town Council meeting is scheduled for March 16th.
CONSENT AGENDA - Consent Items This agenda consists of non-controversial or "housekeeping" items required by law. Items may be removed from the Consent Agenda by any Councilmember by making such request prior to a motion and vote on the Consent Agenda. 1. Minutes 2/16 - Consider approval of the minutes from a regular meeting of the Town Council held on February 16, 2015. Town Council Meeting Agenda March 2, 2015 Page 2 2. Shadow Ridge Park project - Consider approval of the purchase and installation of play equipment for the Shadow Ridge Park Playground project, from Child’s Play, Inc., through the Texas Local Government Purchasing Cooperative, in the amount of $141,548.00. 3. Creek bank stabilization - Consider approval of the purchase of creek bank stabilization and erosion control services, associated with the Bakers Branch Stabilization at 1509 Echo Bluff and the Foxborough Hollow Outfall Stabilization projects, to Knight Erosion Control, Inc., a sole source provider, in the total amount of $195,819.00. 4. 12-inch Water Line CO - Consider approval of the Final Acceptance and Change Order No. 1, for the construction of the FM 2499 12-inch Water Line Phase III, and Long Prairie 12-inch Water Line projects, amending the contract with Dowager Utility Construction, Ltd., for a decrease in the amount of $4,992.38, acceptance of the project, and final payment authorization of retainage and work completed to the contractor, Dowager Utility Construction, Ltd., in the amount of $24,617.37; and authorization for the Mayor to execute same on behalf of the Town. 5. 12-Inch Water Line PSA - Consider approval of the Professional Services Agreement with Kimley-Horn and Associates, Inc., to provide professional engineering services, for section two of the Long Prairie 12-Inch Water Line project, for $82,000.00; and authorization for the Mayor to execute same on behalf of the Town. 6. Street Sweeping services - Consider the award of Request for Bid 2015-40 for street sweeping services to Sweeping Services of Texas. Services will be performed at various locations for an annual amount of $33,600.00. The term of this agreement is one year with three one-year options, subject to funding availability. 7. PSA Housing services - Consider approval of a Professional Services Agreement with Richard Mudd to provide Housing Rehabilitation Specialist services, and authorization for the Mayor to execute same on behalf of the Town. (This item was postponed from the February 16, 2015, Town Council meeting.) 8. Landscape Maintenance Program - Consider approval of Best Value Bid No. 2015-52 Landscape Maintenance Program to VMC Landscape Services L.P. at the unit prices bid, in the estimated annual amount of $500,000.00; and authorization for the Mayor to execute same on behalf of the Town. 9. Public ROW construction - Consider approval of an ordinance amending Article XII, “RIGHTS-OF-WAY CONSTRUCTION,” of Chapter 14, “Buildings and Building Regulations,” of the Code of Ordinances, regulating the installation, repair and maintenance of facilities within the Public Rights-of-Way in the Town of Flower Mound. Town Council Meeting Agenda March 2, 2015 Page 3 10. Alcohol variance - Consider approval of an ordinance of the Town Council of the Town of Flower Mound, Texas, amending section 18-527 of the code of ordinances to provide a variance procedure to Town regulations prohibiting the sale of alcohol within 300 feet of certain uses; providing this ordinance shall be cumulative of all ordinances; providing a severability clause; providing a savings clause; providing for publication; and providing an effective date.
BOARDS/COMMISSIONS (Executive Conference Room) Discuss and consider resignations, appointments, or evaluations for the following boards or commissions: Animal Services Board, Cultural Arts Commission, Environmental Conservation Commission, Parks, Arts and Library Services Board, SMARTGrowth Commission, Tax Increment Reinvestment Zone Number One (TIRZ #1), and the Transportation Commission. (Bold text represents boards with current vacancies)
CLOSED MEETING The Town Council to convene into closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.074, 551.087, 551.072, and 551.071 to discuss matters relating to economic development negotiations, real property, personnel matters, and consultation with attorney, as follows: a. Discuss and consider resignations, appointments, or evaluations for the following boards or commissions: Board of Adjustment/Oil & Gas Board of Appeals, Community Development Corporation, and Planning and Zoning Commission. b. Discuss and consider economic development incentives, including retail centers, corporate relocation/expansion/retention, hospitality projects, and performance related to certain incentive agreements. c. Discuss and consider purchase, exchange, lease or value of real property for parks, public rights of way, and/or other municipal purposes and all matters incident and related thereto. d. Consultation with Attorney as follows: 1. State Farm Mutual Automobile Insurance Company, as subrogee of Sandra Terrell v. Town of Flower Mound 2. Lanette Williams a/n/f A.W., a Minor Child vs. Town of Flower Mound 3. Keystone Exploration, LTD. and EXPRO Engineering, Inc. vs. The Town of Flower Mound and The Flower Mound Oil and Gas Board of Appeals Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. K. RECONVENE TO REGULAR MEETING The Town Council to reconvene into an open meeting to take any action deemed necessary as a result of the closed meeting. L. ADJOURN MEETING I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall for the Town of Flower Mound, Texas, in a place convenient and readily accessible to the general public at all times and said Notice was posted on the following date and time: February 27, 2015, at 11:00 a.m., at least 72 hours prior to the scheduled time of said meeting.
A. CALL MEETING TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TO THE TEXAS FLAG “Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.” Girl Scout Troop 3421 to lead the pledges.
TOWN MANAGER’S REPORT 1. Update and status report related to capital improvement projects. 2. Update and discussion on Economic Development projects.
PUBLIC PARTICIPATION Please fill out a speaker form, available in the Town Hall on the night of the meeting, in order to address the Council and turn it in to the Town Secretary prior to Public Participation. Speakers are normally limited to three minutes. Time limits can be adjusted by the Mayor as to accommodate more or fewer speakers. The purpose of this item is to allow the public an opportunity to address the Town Council on issues that are not the subject of a public hearing. Any item requiring a public hearing will allow the public to speak at the time that item appears on this agenda as indicated as a "Public Hearing." Items that are the subject matter jurisdiction of the Town Council include Town policy and legislative issues. Issues regarding daily operational or administrative matters should first be dealt with at the administrative level by calling Town Hall at 972-874-6000 during business hours.
ANNOUNCEMENTS 1. Announce recent and upcoming civic and social events.
COORDINATION OF CALENDARS AND FUTURE AGENDAS/MEETINGS 1. The next Town Council meeting is scheduled for March 16th.
CONSENT AGENDA - Consent Items This agenda consists of non-controversial or "housekeeping" items required by law. Items may be removed from the Consent Agenda by any Councilmember by making such request prior to a motion and vote on the Consent Agenda. 1. Minutes 2/16 - Consider approval of the minutes from a regular meeting of the Town Council held on February 16, 2015. Town Council Meeting Agenda March 2, 2015 Page 2 2. Shadow Ridge Park project - Consider approval of the purchase and installation of play equipment for the Shadow Ridge Park Playground project, from Child’s Play, Inc., through the Texas Local Government Purchasing Cooperative, in the amount of $141,548.00. 3. Creek bank stabilization - Consider approval of the purchase of creek bank stabilization and erosion control services, associated with the Bakers Branch Stabilization at 1509 Echo Bluff and the Foxborough Hollow Outfall Stabilization projects, to Knight Erosion Control, Inc., a sole source provider, in the total amount of $195,819.00. 4. 12-inch Water Line CO - Consider approval of the Final Acceptance and Change Order No. 1, for the construction of the FM 2499 12-inch Water Line Phase III, and Long Prairie 12-inch Water Line projects, amending the contract with Dowager Utility Construction, Ltd., for a decrease in the amount of $4,992.38, acceptance of the project, and final payment authorization of retainage and work completed to the contractor, Dowager Utility Construction, Ltd., in the amount of $24,617.37; and authorization for the Mayor to execute same on behalf of the Town. 5. 12-Inch Water Line PSA - Consider approval of the Professional Services Agreement with Kimley-Horn and Associates, Inc., to provide professional engineering services, for section two of the Long Prairie 12-Inch Water Line project, for $82,000.00; and authorization for the Mayor to execute same on behalf of the Town. 6. Street Sweeping services - Consider the award of Request for Bid 2015-40 for street sweeping services to Sweeping Services of Texas. Services will be performed at various locations for an annual amount of $33,600.00. The term of this agreement is one year with three one-year options, subject to funding availability. 7. PSA Housing services - Consider approval of a Professional Services Agreement with Richard Mudd to provide Housing Rehabilitation Specialist services, and authorization for the Mayor to execute same on behalf of the Town. (This item was postponed from the February 16, 2015, Town Council meeting.) 8. Landscape Maintenance Program - Consider approval of Best Value Bid No. 2015-52 Landscape Maintenance Program to VMC Landscape Services L.P. at the unit prices bid, in the estimated annual amount of $500,000.00; and authorization for the Mayor to execute same on behalf of the Town. 9. Public ROW construction - Consider approval of an ordinance amending Article XII, “RIGHTS-OF-WAY CONSTRUCTION,” of Chapter 14, “Buildings and Building Regulations,” of the Code of Ordinances, regulating the installation, repair and maintenance of facilities within the Public Rights-of-Way in the Town of Flower Mound. Town Council Meeting Agenda March 2, 2015 Page 3 10. Alcohol variance - Consider approval of an ordinance of the Town Council of the Town of Flower Mound, Texas, amending section 18-527 of the code of ordinances to provide a variance procedure to Town regulations prohibiting the sale of alcohol within 300 feet of certain uses; providing this ordinance shall be cumulative of all ordinances; providing a severability clause; providing a savings clause; providing for publication; and providing an effective date.
BOARDS/COMMISSIONS (Executive Conference Room) Discuss and consider resignations, appointments, or evaluations for the following boards or commissions: Animal Services Board, Cultural Arts Commission, Environmental Conservation Commission, Parks, Arts and Library Services Board, SMARTGrowth Commission, Tax Increment Reinvestment Zone Number One (TIRZ #1), and the Transportation Commission. (Bold text represents boards with current vacancies)
CLOSED MEETING The Town Council to convene into closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.074, 551.087, 551.072, and 551.071 to discuss matters relating to economic development negotiations, real property, personnel matters, and consultation with attorney, as follows: a. Discuss and consider resignations, appointments, or evaluations for the following boards or commissions: Board of Adjustment/Oil & Gas Board of Appeals, Community Development Corporation, and Planning and Zoning Commission. b. Discuss and consider economic development incentives, including retail centers, corporate relocation/expansion/retention, hospitality projects, and performance related to certain incentive agreements. c. Discuss and consider purchase, exchange, lease or value of real property for parks, public rights of way, and/or other municipal purposes and all matters incident and related thereto. d. Consultation with Attorney as follows: 1. State Farm Mutual Automobile Insurance Company, as subrogee of Sandra Terrell v. Town of Flower Mound 2. Lanette Williams a/n/f A.W., a Minor Child vs. Town of Flower Mound 3. Keystone Exploration, LTD. and EXPRO Engineering, Inc. vs. The Town of Flower Mound and The Flower Mound Oil and Gas Board of Appeals Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. K. RECONVENE TO REGULAR MEETING The Town Council to reconvene into an open meeting to take any action deemed necessary as a result of the closed meeting. L. ADJOURN MEETING I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall for the Town of Flower Mound, Texas, in a place convenient and readily accessible to the general public at all times and said Notice was posted on the following date and time: February 27, 2015, at 11:00 a.m., at least 72 hours prior to the scheduled time of said meeting.