A. CALL MEETING TO ORDER B. INVOCATION The Invocation to be led by Amy McDaniel. C. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TO THE TEXAS FLAG “Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.” The Pledge of Allegiance to the American Flag to be led by Flower Mound Cub Scout Pack 392 – Den 8
PUBLIC PARTICIPATION Please fill out a speaker form, available in the Town Hall on the night of the meeting, in order to address the Council and turn it in to the Town Secretary prior to Public Participation. Speakers are normally limited to three minutes. Time limits can be adjusted by the Chair as to accommodate more or fewer speakers. The purpose of this item is to allow the public an opportunity to address the Town Council on issues that are not the subject of a public hearing. Any item requiring a public hearing will allow the public to speak at the time that item appears on this agenda as indicated as a "Public Hearing." Items that are the subject matter jurisdiction of the Town Council include Town policy and legislative issues. Issues regarding daily operational or administrative matters should first be dealt with at the administrative level by calling Town Hall at 972-874-6000 during business hours.
TOWN MANAGER’S REPORT 1. Update and status report related to capital improvement projects a. Twin Coves financial analysis b. Landscape plan options for Town roundabouts 2. Update and discussion on Economic Development projects
COORDINATION OF CALENDARS AND FUTURE AGENDAS/MEETINGS 1. The next Town Council meeting is a scheduled for Thurs, Sept. 18th: • 5:00 pm - Interview applicants for Boards and Commissions • 6:00 pm - Joint work session with the Environmental Conservation Commission (ECC)
CONSENT AGENDA - Consent Items This agenda consists of non-controversial or "housekeeping" items required by law. Items may be removed from the Consent Agenda by any Councilmember by making such request prior to a motion and vote on the Consent Agenda. 1. Minutes 9/2 - Consider approval of the minutes from a special meeting of the Town Council; Town of Flower Mound Fire Control, Prevention, and Emergency Medical Services District Special meeting; and Crime Control and Prevention District Special meeting held on September 2, 2014. 2. Investment Policy - Consider approval of a resolution adopting an Investment Policy for funds for the Town of Flower Mound as required annually by the Public Funds Investment Act. 3. Financial Policies - Consider approval of a resolution amending the financial policies of the Town of Flower Mound. 4. Wellington Interceptor CO3 - Consider approval of Change Order No. 3, for the Wellington Interceptor project - section 2, amending the contract with Flow-Line Construction, Inc., for a decrease in the amount of $1,945.00; final acceptance of the project; authorization of final payment to the contractor, Flow-Line Construction, Inc., in the amount of $36,567.93; and authorization for the Mayor to execute same on behalf of the Town. 5. Wastewater Treatment Plant CO3 - Consider approval of Change Order No. 3 to the Wastewater Treatment Plant Rehabilitation Phase III project, amending the contract with Prime Controls, LP, at an increase in the amount of $27,291.75, for a total contract price of $703,523.85; and authorization for the Mayor to execute same on behalf of the Town. 6. Beverage Sales at Special Event - Consider approval of the sale and consumption of alcoholic beverages (beer and wine) at the Heritage Park of Flower Mound during the Flower Mound Rotary’s Heritage Park Special Event and 5K Glow Run. (The Parks, Arts and Library Services (PALS) Board recommended approval by a vote of 5 to 0 at its September 4, 2014, meeting.) 7. New Roof-Police/Courts Bldg - Consider approval of a purchase order for a new roof at the Police and Courts facility, for the Police and Courts Facility Upgrades project, to Parsons Commercial Roofing, Inc., through the Texas Cooperative Purchasing Network, in the amount of $130,518.00. 8. Expanding/Adding MHS School Zones - Consider approval of an ordinance amending Chapter 66, Article V, Section 66-214 of the Code of Ordinances of the Town of Flower Mound, by amending an existing reduced speed 20 mph school zone for Morriss Road in conjunction with Marcus High School by extending the school zone south approximately 140 feet south of Waketon Road; and adding new reduced speed 20 mph school zones to both Kirkpatrick Lane (Morriss Road to approximately 300 feet east of Morriss) and Waketon Road (Morriss Road to approximately 30 feet east of Pebblebrook Lane). 9. Fire Station Bay Door Replacements - Consider approval of a bid from Johnson Equipment to remove and replace four overhead apparatus bay doors at Fire Stations Two(2), located at 4401 Shiloh Road, and Three(3), located at 2020 Woodhill Lane, with new bi-fold doors. 10. Set Park Closing Hours (Town-wide) - Consider approval of an ordinance for park closing hours by amending Chapter 54 of the Code of Ordinances, entitled “Parks and Recreation”. (The Parks, Arts and Library Services (PALS) Board recommended approval by a vote of 5 to 0 at its September 4, 2014, meeting.) ADDED TO CONSENT 22. PID Update/SAP & Assessment Roll - Consider and approve annual update to the Riverwalk Public Improvement District No. 1 (PID) Service and Assessment Plan (SAP) and Assessment Roll.
Dog Park Design Options - Consider approval of a design option for the Town’s first dog park to be located in Heritage Park East.
Heritage Park Master Plan - Consider approval of the Final Conceptual Master Plan for The Heritage Park of Flower Mound.authorization for the Mayor to execute same on behalf of the Town.
Business Incubator Framework/MOU - Consider approval of a Memorandum of Understanding between the Town of Flower Mound, Beverly Development Corporation, and the University of North Texas to establish the framework for a business incubator and co-working space, and authorization for the Mayor to execute same on behalf of the Town.
13. Orchard Flower Rezoning (ZPD14-0007) Public Hearing Public Hearing to consider a request for rezoning (ZPD14-0007 – Orchard Flower) to amend Planned Development District No. 120 (PD-120) by modifying the development standards, and to consider adopting an ordinance providing for said amendment. The property is generally located north of Flower Mound Road and west of Old Orchard Lane. (The Planning and Zoning Commission recommended approval by a vote of 5 to 1 at its September 8, 2014, meeting.) 14. Orchard Flower Replat (RP14-0011) Public Hearing Public Hearing to consider a request for a Replat (RP14-0011 – Orchard Flower) to create a residential subdivision. The property is generally located north of Flower Mound Road and west of Old Orchard Lane. (The Planning and Zoning Commission recommended approval by a vote of 6 to 0 at its September 8, 2014, meeting.)
Justin Road Storage Center (SP14-0019) - Consider a request for a Site Plan (SP14-0019 - Justin Road Storage Center) to develop a miniwarehouse facility, with exceptions to Sections 82-302(1) and 82-302(2), “Compatibility buffer,” and Section 82-303, “Compatibility setback,” of the Code of Ordinances. The property is generally located south of Justin Road and west of Meadow View. (The Planning and Zoning Commission recommended approval by a vote of 6 to 0 at its September 8, 2014, meeting.)
16. Budget - Fire Control - Town Council acting as the Board of Directors for the Town of Flower Mound Fire Control, Prevention, and Emergency Medical Services District to consider approval of a resolution adopting the Town of Flower Mound Fire Control, Prevention, and Emergency Medical Services District budget for the fiscal year beginning on October 1, 2014, and ending on September 30, 2015. 17. Budget - Crime Control - Town Council acting as the Board of Directors for the Town of Flower Mound Crime Control and Prevention District to consider approval of a resolution adopting the Town of Flower Mound Crime Control and Prevention District budget for the fiscal year beginning on October 1, 2014, and ending on September 30, 2015. 18. Budget Adoption - Consider approval of an ordinance adopting the budget for the fiscal year beginning on October 1, 2014, and ending on September 30, 2015, and making appropriations for each fund and department. 19. 2014 Tax Rolls Adoption - Consider approval of an ordinance adopting the 2014 tax rolls and fixing and levying municipal ad valorem taxes for the fiscal year beginning on October 1, 2014, and ending on September 30, 2015, and for each fiscal year thereafter until otherwise provided, at the rate of $0.4390 per $100 assessed valuation on all taxable property within the corporate limits of the Town of Flower Mound as of January 1, 2014.
Water Rates Structure - Consider approval of an ordinance amending Appendix A of the Code of Ordinances by revising the charges for residential and non-residential water and wastewater service; providing a severability clause; providing for publication; and providing an effective date.
Performance Measures Approval (Strategic Plan) - Consider approval of performance measures for the Town Council Strategic Plan.
BOARDS/COMMISSIONS (Executive Conference Room) Discuss and consider resignations, appointments, board or commission organizational structure, or evaluations for the following boards or commissions: Animal Services Board, Environmental Conservation Commission, Parks, Arts and Library Services Board, Public Arts Committee, SMARTGrowth Commission, Tax Increment Reinvestment Zone Number One (TIRZ #1), and Transportation Commission.
CLOSED MEETING The Town Council to convene into closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.087, 551.072, 551.074, and 551.071 to discuss matters relating to economic development negotiations, real property and consultation with attorney, as follows: a. Discuss and consider resignations, appointments, or evaluations for the following boards or commissions: Board of Adjustment/Oil & Gas Board of Appeals, Community Development Corporation, and Planning and Zoning Commission. b. Discuss and consider economic development incentives, including retail centers, corporate relocation/expansion/retention, hospitality projects, and performance related to certain incentive agreements. c. Discuss and consider purchase, exchange, lease or value of real property for parks and/or other municipal purposes and all matters incident and related thereto. d. Consultation with Attorney as follows: 1. Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. 2. State Farm Mutual Automobile Insurance Company, as subrogee of Sandra Terrell v. Town of Flower Mound 3. Ivanna Terrell v. Town of Flower Mound, Texas and Brandon Carley 4. Lanette Williams a/n/f A.W., a Minor Child vs. Town of Flower Mound 5. Keystone Exploration, LTD. and EXPRO Engineering, Inc. vs The Town of Flower Mound and The Flower Mound Oil and Gas Board of Appeals
M. RECONVENE TO REGULAR MEETING The Town Council to reconvene into an open meeting to take any action deemed necessary as a result of the closed meeting. N. ADJOURN MEETING I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall for the Town of Flower Mound, Texas, in a place convenient and readily accessible to the general public at all times and said Notice was posted on the following date and time: September 12, 2014, at 11:45 am., at least 72 hours prior to the scheduled time of said meeting.
A. CALL MEETING TO ORDER B. INVOCATION The Invocation to be led by Amy McDaniel. C. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TO THE TEXAS FLAG “Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.” The Pledge of Allegiance to the American Flag to be led by Flower Mound Cub Scout Pack 392 – Den 8
PUBLIC PARTICIPATION Please fill out a speaker form, available in the Town Hall on the night of the meeting, in order to address the Council and turn it in to the Town Secretary prior to Public Participation. Speakers are normally limited to three minutes. Time limits can be adjusted by the Chair as to accommodate more or fewer speakers. The purpose of this item is to allow the public an opportunity to address the Town Council on issues that are not the subject of a public hearing. Any item requiring a public hearing will allow the public to speak at the time that item appears on this agenda as indicated as a "Public Hearing." Items that are the subject matter jurisdiction of the Town Council include Town policy and legislative issues. Issues regarding daily operational or administrative matters should first be dealt with at the administrative level by calling Town Hall at 972-874-6000 during business hours.
TOWN MANAGER’S REPORT 1. Update and status report related to capital improvement projects a. Twin Coves financial analysis b. Landscape plan options for Town roundabouts 2. Update and discussion on Economic Development projects
COORDINATION OF CALENDARS AND FUTURE AGENDAS/MEETINGS 1. The next Town Council meeting is a scheduled for Thurs, Sept. 18th: • 5:00 pm - Interview applicants for Boards and Commissions • 6:00 pm - Joint work session with the Environmental Conservation Commission (ECC)
CONSENT AGENDA - Consent Items This agenda consists of non-controversial or "housekeeping" items required by law. Items may be removed from the Consent Agenda by any Councilmember by making such request prior to a motion and vote on the Consent Agenda. 1. Minutes 9/2 - Consider approval of the minutes from a special meeting of the Town Council; Town of Flower Mound Fire Control, Prevention, and Emergency Medical Services District Special meeting; and Crime Control and Prevention District Special meeting held on September 2, 2014. 2. Investment Policy - Consider approval of a resolution adopting an Investment Policy for funds for the Town of Flower Mound as required annually by the Public Funds Investment Act. 3. Financial Policies - Consider approval of a resolution amending the financial policies of the Town of Flower Mound. 4. Wellington Interceptor CO3 - Consider approval of Change Order No. 3, for the Wellington Interceptor project - section 2, amending the contract with Flow-Line Construction, Inc., for a decrease in the amount of $1,945.00; final acceptance of the project; authorization of final payment to the contractor, Flow-Line Construction, Inc., in the amount of $36,567.93; and authorization for the Mayor to execute same on behalf of the Town. 5. Wastewater Treatment Plant CO3 - Consider approval of Change Order No. 3 to the Wastewater Treatment Plant Rehabilitation Phase III project, amending the contract with Prime Controls, LP, at an increase in the amount of $27,291.75, for a total contract price of $703,523.85; and authorization for the Mayor to execute same on behalf of the Town. 6. Beverage Sales at Special Event - Consider approval of the sale and consumption of alcoholic beverages (beer and wine) at the Heritage Park of Flower Mound during the Flower Mound Rotary’s Heritage Park Special Event and 5K Glow Run. (The Parks, Arts and Library Services (PALS) Board recommended approval by a vote of 5 to 0 at its September 4, 2014, meeting.) 7. New Roof-Police/Courts Bldg - Consider approval of a purchase order for a new roof at the Police and Courts facility, for the Police and Courts Facility Upgrades project, to Parsons Commercial Roofing, Inc., through the Texas Cooperative Purchasing Network, in the amount of $130,518.00. 8. Expanding/Adding MHS School Zones - Consider approval of an ordinance amending Chapter 66, Article V, Section 66-214 of the Code of Ordinances of the Town of Flower Mound, by amending an existing reduced speed 20 mph school zone for Morriss Road in conjunction with Marcus High School by extending the school zone south approximately 140 feet south of Waketon Road; and adding new reduced speed 20 mph school zones to both Kirkpatrick Lane (Morriss Road to approximately 300 feet east of Morriss) and Waketon Road (Morriss Road to approximately 30 feet east of Pebblebrook Lane). 9. Fire Station Bay Door Replacements - Consider approval of a bid from Johnson Equipment to remove and replace four overhead apparatus bay doors at Fire Stations Two(2), located at 4401 Shiloh Road, and Three(3), located at 2020 Woodhill Lane, with new bi-fold doors. 10. Set Park Closing Hours (Town-wide) - Consider approval of an ordinance for park closing hours by amending Chapter 54 of the Code of Ordinances, entitled “Parks and Recreation”. (The Parks, Arts and Library Services (PALS) Board recommended approval by a vote of 5 to 0 at its September 4, 2014, meeting.) ADDED TO CONSENT 22. PID Update/SAP & Assessment Roll - Consider and approve annual update to the Riverwalk Public Improvement District No. 1 (PID) Service and Assessment Plan (SAP) and Assessment Roll.
Dog Park Design Options - Consider approval of a design option for the Town’s first dog park to be located in Heritage Park East.
Heritage Park Master Plan - Consider approval of the Final Conceptual Master Plan for The Heritage Park of Flower Mound.authorization for the Mayor to execute same on behalf of the Town.
Business Incubator Framework/MOU - Consider approval of a Memorandum of Understanding between the Town of Flower Mound, Beverly Development Corporation, and the University of North Texas to establish the framework for a business incubator and co-working space, and authorization for the Mayor to execute same on behalf of the Town.
13. Orchard Flower Rezoning (ZPD14-0007) Public Hearing Public Hearing to consider a request for rezoning (ZPD14-0007 – Orchard Flower) to amend Planned Development District No. 120 (PD-120) by modifying the development standards, and to consider adopting an ordinance providing for said amendment. The property is generally located north of Flower Mound Road and west of Old Orchard Lane. (The Planning and Zoning Commission recommended approval by a vote of 5 to 1 at its September 8, 2014, meeting.) 14. Orchard Flower Replat (RP14-0011) Public Hearing Public Hearing to consider a request for a Replat (RP14-0011 – Orchard Flower) to create a residential subdivision. The property is generally located north of Flower Mound Road and west of Old Orchard Lane. (The Planning and Zoning Commission recommended approval by a vote of 6 to 0 at its September 8, 2014, meeting.)
Justin Road Storage Center (SP14-0019) - Consider a request for a Site Plan (SP14-0019 - Justin Road Storage Center) to develop a miniwarehouse facility, with exceptions to Sections 82-302(1) and 82-302(2), “Compatibility buffer,” and Section 82-303, “Compatibility setback,” of the Code of Ordinances. The property is generally located south of Justin Road and west of Meadow View. (The Planning and Zoning Commission recommended approval by a vote of 6 to 0 at its September 8, 2014, meeting.)
16. Budget - Fire Control - Town Council acting as the Board of Directors for the Town of Flower Mound Fire Control, Prevention, and Emergency Medical Services District to consider approval of a resolution adopting the Town of Flower Mound Fire Control, Prevention, and Emergency Medical Services District budget for the fiscal year beginning on October 1, 2014, and ending on September 30, 2015. 17. Budget - Crime Control - Town Council acting as the Board of Directors for the Town of Flower Mound Crime Control and Prevention District to consider approval of a resolution adopting the Town of Flower Mound Crime Control and Prevention District budget for the fiscal year beginning on October 1, 2014, and ending on September 30, 2015. 18. Budget Adoption - Consider approval of an ordinance adopting the budget for the fiscal year beginning on October 1, 2014, and ending on September 30, 2015, and making appropriations for each fund and department. 19. 2014 Tax Rolls Adoption - Consider approval of an ordinance adopting the 2014 tax rolls and fixing and levying municipal ad valorem taxes for the fiscal year beginning on October 1, 2014, and ending on September 30, 2015, and for each fiscal year thereafter until otherwise provided, at the rate of $0.4390 per $100 assessed valuation on all taxable property within the corporate limits of the Town of Flower Mound as of January 1, 2014.
Water Rates Structure - Consider approval of an ordinance amending Appendix A of the Code of Ordinances by revising the charges for residential and non-residential water and wastewater service; providing a severability clause; providing for publication; and providing an effective date.
Performance Measures Approval (Strategic Plan) - Consider approval of performance measures for the Town Council Strategic Plan.
BOARDS/COMMISSIONS (Executive Conference Room) Discuss and consider resignations, appointments, board or commission organizational structure, or evaluations for the following boards or commissions: Animal Services Board, Environmental Conservation Commission, Parks, Arts and Library Services Board, Public Arts Committee, SMARTGrowth Commission, Tax Increment Reinvestment Zone Number One (TIRZ #1), and Transportation Commission.
CLOSED MEETING The Town Council to convene into closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.087, 551.072, 551.074, and 551.071 to discuss matters relating to economic development negotiations, real property and consultation with attorney, as follows: a. Discuss and consider resignations, appointments, or evaluations for the following boards or commissions: Board of Adjustment/Oil & Gas Board of Appeals, Community Development Corporation, and Planning and Zoning Commission. b. Discuss and consider economic development incentives, including retail centers, corporate relocation/expansion/retention, hospitality projects, and performance related to certain incentive agreements. c. Discuss and consider purchase, exchange, lease or value of real property for parks and/or other municipal purposes and all matters incident and related thereto. d. Consultation with Attorney as follows: 1. Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in a closed meeting with its attorney and to receive legal advice regarding any item listed on this agenda. 2. State Farm Mutual Automobile Insurance Company, as subrogee of Sandra Terrell v. Town of Flower Mound 3. Ivanna Terrell v. Town of Flower Mound, Texas and Brandon Carley 4. Lanette Williams a/n/f A.W., a Minor Child vs. Town of Flower Mound 5. Keystone Exploration, LTD. and EXPRO Engineering, Inc. vs The Town of Flower Mound and The Flower Mound Oil and Gas Board of Appeals
M. RECONVENE TO REGULAR MEETING The Town Council to reconvene into an open meeting to take any action deemed necessary as a result of the closed meeting. N. ADJOURN MEETING I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall for the Town of Flower Mound, Texas, in a place convenient and readily accessible to the general public at all times and said Notice was posted on the following date and time: September 12, 2014, at 11:45 am., at least 72 hours prior to the scheduled time of said meeting.