A. CALL MEETING TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TO THE TEXAS FLAG “Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.”
PUBLIC PARTICIPATION Please fill out a speaker form, available at Town Hall on the night of the meeting, in order to address the Council and turn it in to the Town Secretary prior to Public Participation. Speakers are normally limited to three minutes. Time limits can be adjusted by the Chair as to accommodate more or fewer speakers. The purpose of this item is to allow the public an opportunity to address the Town Council on issues that are not the subject of a public hearing. Any item requiring a public hearing will allow the public to speak at the time that item appears on this agenda as indicated as a "Public Hearing." Items that are the subject matter jurisdiction of the Town Council include Town policy and legislative issues. Issues regarding daily operational or administrative matters should first be dealt with at the administrative level by calling Town Hall at 972-874-6000 during business hours.
TOWN MANAGER’S REPORT 1. Update and status report related to capital improvement projects. 2. Update and discussion on Economic Development projects. 3. Update and discussion on the Town’s Strategic Plan.
CONSENT AGENDA - Consent Items This agenda consists of non-controversial or "housekeeping" items required by law. Items may be removed from the Consent Agenda by any Councilmember by making such request prior to a motion and vote on the Consent Agenda. 1. Minutes 1/6/14 - Consider approval of the minutes from a regular meeting of the Town Council held on January 6, 2014. 2. Minutes 1/16/14 - Consider approval of the minutes from a special meeting of the Town Council held on January 16, 2014. 3. Erosion Control – Baker’s Branch - Consider approval of the purchase of creek bank stabilization and erosion control services, associated with the Bakers Branch Stabilization at 1901 Doubletree Trail project, to Knight Erosion Control, Inc., a sole source provider, in the amount of $88,811.00. 4. PSA Bakers Branch Collector - Consider approval of a Professional Services Agreement with Kleinfelder Central, Inc., to provide geotechnical and material testing services associated with the Bakers Branch Collector, Phase I project, in the amount of $41,565.00. 5. PSA Lakeside at FM 2499 - Consider approval of the Professional Services Agreement to Alliance Geotechnical Group Inc., to provide geotechnical and material testing services associated with the FM 2499 at Lakeside Intersection Improvement project, in the amount of $22,487.50. 6. PSA Sagebrush Dr. - Consider approval of a Professional Services Agreement with Freese and Nichols, Inc., to provide professional engineering services for the Sagebrush Drive Improvements project, in the amount of $299,762.00. 7. PSA Wastewater System Model - Consider approval of a Professional Services Agreement with Kimley-Horn and Associates, Inc., to provide professional engineering services associated with the Wastewater System Model Update project, in the amount of $137,500.00. 8. PSA Water System Model - Consider approval of a Professional Services Agreement with Kimley-Horn and Associates, Inc., to provide professional engineering services associated with the Water System Model Update project, in the amount of $72,600.00. 9. Final & Change Order, West Windsor Extension project - Consider approval of the Final and Change Order No. 4 for the construction of the West Windsor Extension project, amending the contract with McMahon Contracting, LP., for a decrease in the contract amount of $33,815.19, acceptance of the project and authorization for final payment of $214,457.10 to McMahon Contracting, LP. 10. Park - Picnic Pavilions - Consider approval of the purchase of three (3) picnic pavilions to be located in Cortadera, Culwell, and Leonard Johns Parks for the Individual Park Improvements Project Phase I, from Site Source, Inc., through the Texas Local Government Purchasing Cooperative, in the amount of $57,799.00. 11. Park - Tables/Shelters - Consider approval of the purchase of twenty-three (23) steel tables/shelters to be located in Cortadera, Leonard Johns, Shadow Ridge, Colony, Rustic Timbers, Culwell, Gaston, Grand, and Oak Parks for the Individual Park Improvements Project Phase I, from Child’s Play, Inc., through the Texas Local Government Purchasing Cooperative, in the amount of $84,089.00. 12. Rescind Construction Award - Consider rescinding the construction award of Bid No. 2013-80-B, from CPS Civil, LLC, for the construction of the Flower Mound Road Turn Lanes at Native Oak Drive, and Auburn Turn Lane at FM 1171 projects. 13. Budget Amendment - Consider approval of an ordinance amending the Town of Flower Mound’s Annual Budget for the fiscal year beginning October 1, 2013, and ending on September 30, 2014, as adopted by Ordinance No. 45-13 and amended by Ordinance No. 60-13 for adjustments to the General Fund, Utility Fund, and Stormwater Utility Fund. 14. Purchase of 4 Mowers - Consider approval of the purchase of four (4) Toro Kubota mowers for the Park Services Department from Professional Turf Products, L.P., through the Texas Local Government Purchasing Cooperative program, in the total amount of $51,826.83. 15. Purchase of 3 Mowers - Consider approval of the purchase of three (3) Toro Groundmaster mowers for the Park Services Department from Professional Turf Products, L.P., through the Texas Local Government Purchasing Cooperative program, in the total amount of $153,277.09. 16. PARM, Rules of Conduct - Consider approval of a new policy to be included in the Town's Personnel and Administrative Regulations Manual (PARM), Title I, Chapter 6, Rules of Conduct, effective immediately.
KLA Daycare Center (SUP13-0005) Public Hearing Public Hearing to consider a request for a Specific Use Permit (SUP13-0005 - KLA Daycare Center) to permit a day care center, with an exception to the access management policy and criteria, regarding driveway spacing, contained in the Town's Engineering Design Criteria and Construction Standards adopted through Chapter 32 of the Code of Ordinances, and to consider adopting an ordinance providing for said amendment. The property is generally located at the northeast corner of West Windsor Drive and Bridlewood Boulevard. (The Planning and Zoning Commission recommended approval by a vote of 6 to 0 at its January 27, 2014, meeting.) 18. KLA Daycare Center –tree removal Public Hearing Public Hearing to consider an application for a tree removal permit for the removal of one (1) specimen tree on property proposed for development as KLA Daycare. The property is generally located east of Bridlewood Boulevard and north of West Windsor Drive. (The Environmental Conservation Commission recommended approval by a vote of 3 - 0 at its December 3, 2013, meeting).
Electronic Vaping Devices - Consider an ordinance to amend Article X, “Regulation of Smoking in Public Places,” of Chapter 18, “Businesses,” of the Code of Ordinances to prohibit the sale and distribution of Electronic Vaping Devices to minors, by amending Article VI, “Town Property,” of Chapter 2 “Administration” of the Code of Ordinances to prohibit the smoking of Electronic Vaping Devices on town property, and by amending Article III, “Offenses Regarding Minors,” of Chapter 50, “Offenses,” of the Code of Ordinances to prohibit the possession and purchase of Electronic Vaping Devices by minors.
CLOSED MEETING The Town Council to convene into a closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.087, 551.072, 551.074, and 551.071 to discuss matters relating to consultation with Town Attorney, pending litigation, real property, personnel, and economic development negotiations as follows: a. Discuss and consider economic development incentives. b. Discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. c. Annual Performance Review of Town Manager.
L. OPEN MEETING The Town Council to convene into an open meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.087, 551.072, 551.074, and 551.071 to discuss matters relating to consultation with Town Attorney, pending litigation, real property, personnel, and economic development negotiations as follows: a. Discuss and consider economic development incentives. b. Discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. c. Annual Performance Review of Town Manager. M. ADJOURN MEETING I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall for the Town of Flower Mound, Texas, in a place convenient and readily accessible to the general public at all times and said Notice was posted on the following date and time: January 30, 2014, at 4:55 p.m., at least 72 hours prior to the scheduled time of said meeting.
A. CALL MEETING TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG AND TO THE TEXAS FLAG “Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.”
PUBLIC PARTICIPATION Please fill out a speaker form, available at Town Hall on the night of the meeting, in order to address the Council and turn it in to the Town Secretary prior to Public Participation. Speakers are normally limited to three minutes. Time limits can be adjusted by the Chair as to accommodate more or fewer speakers. The purpose of this item is to allow the public an opportunity to address the Town Council on issues that are not the subject of a public hearing. Any item requiring a public hearing will allow the public to speak at the time that item appears on this agenda as indicated as a "Public Hearing." Items that are the subject matter jurisdiction of the Town Council include Town policy and legislative issues. Issues regarding daily operational or administrative matters should first be dealt with at the administrative level by calling Town Hall at 972-874-6000 during business hours.
TOWN MANAGER’S REPORT 1. Update and status report related to capital improvement projects. 2. Update and discussion on Economic Development projects. 3. Update and discussion on the Town’s Strategic Plan.
CONSENT AGENDA - Consent Items This agenda consists of non-controversial or "housekeeping" items required by law. Items may be removed from the Consent Agenda by any Councilmember by making such request prior to a motion and vote on the Consent Agenda. 1. Minutes 1/6/14 - Consider approval of the minutes from a regular meeting of the Town Council held on January 6, 2014. 2. Minutes 1/16/14 - Consider approval of the minutes from a special meeting of the Town Council held on January 16, 2014. 3. Erosion Control – Baker’s Branch - Consider approval of the purchase of creek bank stabilization and erosion control services, associated with the Bakers Branch Stabilization at 1901 Doubletree Trail project, to Knight Erosion Control, Inc., a sole source provider, in the amount of $88,811.00. 4. PSA Bakers Branch Collector - Consider approval of a Professional Services Agreement with Kleinfelder Central, Inc., to provide geotechnical and material testing services associated with the Bakers Branch Collector, Phase I project, in the amount of $41,565.00. 5. PSA Lakeside at FM 2499 - Consider approval of the Professional Services Agreement to Alliance Geotechnical Group Inc., to provide geotechnical and material testing services associated with the FM 2499 at Lakeside Intersection Improvement project, in the amount of $22,487.50. 6. PSA Sagebrush Dr. - Consider approval of a Professional Services Agreement with Freese and Nichols, Inc., to provide professional engineering services for the Sagebrush Drive Improvements project, in the amount of $299,762.00. 7. PSA Wastewater System Model - Consider approval of a Professional Services Agreement with Kimley-Horn and Associates, Inc., to provide professional engineering services associated with the Wastewater System Model Update project, in the amount of $137,500.00. 8. PSA Water System Model - Consider approval of a Professional Services Agreement with Kimley-Horn and Associates, Inc., to provide professional engineering services associated with the Water System Model Update project, in the amount of $72,600.00. 9. Final & Change Order, West Windsor Extension project - Consider approval of the Final and Change Order No. 4 for the construction of the West Windsor Extension project, amending the contract with McMahon Contracting, LP., for a decrease in the contract amount of $33,815.19, acceptance of the project and authorization for final payment of $214,457.10 to McMahon Contracting, LP. 10. Park - Picnic Pavilions - Consider approval of the purchase of three (3) picnic pavilions to be located in Cortadera, Culwell, and Leonard Johns Parks for the Individual Park Improvements Project Phase I, from Site Source, Inc., through the Texas Local Government Purchasing Cooperative, in the amount of $57,799.00. 11. Park - Tables/Shelters - Consider approval of the purchase of twenty-three (23) steel tables/shelters to be located in Cortadera, Leonard Johns, Shadow Ridge, Colony, Rustic Timbers, Culwell, Gaston, Grand, and Oak Parks for the Individual Park Improvements Project Phase I, from Child’s Play, Inc., through the Texas Local Government Purchasing Cooperative, in the amount of $84,089.00. 12. Rescind Construction Award - Consider rescinding the construction award of Bid No. 2013-80-B, from CPS Civil, LLC, for the construction of the Flower Mound Road Turn Lanes at Native Oak Drive, and Auburn Turn Lane at FM 1171 projects. 13. Budget Amendment - Consider approval of an ordinance amending the Town of Flower Mound’s Annual Budget for the fiscal year beginning October 1, 2013, and ending on September 30, 2014, as adopted by Ordinance No. 45-13 and amended by Ordinance No. 60-13 for adjustments to the General Fund, Utility Fund, and Stormwater Utility Fund. 14. Purchase of 4 Mowers - Consider approval of the purchase of four (4) Toro Kubota mowers for the Park Services Department from Professional Turf Products, L.P., through the Texas Local Government Purchasing Cooperative program, in the total amount of $51,826.83. 15. Purchase of 3 Mowers - Consider approval of the purchase of three (3) Toro Groundmaster mowers for the Park Services Department from Professional Turf Products, L.P., through the Texas Local Government Purchasing Cooperative program, in the total amount of $153,277.09. 16. PARM, Rules of Conduct - Consider approval of a new policy to be included in the Town's Personnel and Administrative Regulations Manual (PARM), Title I, Chapter 6, Rules of Conduct, effective immediately.
KLA Daycare Center (SUP13-0005) Public Hearing Public Hearing to consider a request for a Specific Use Permit (SUP13-0005 - KLA Daycare Center) to permit a day care center, with an exception to the access management policy and criteria, regarding driveway spacing, contained in the Town's Engineering Design Criteria and Construction Standards adopted through Chapter 32 of the Code of Ordinances, and to consider adopting an ordinance providing for said amendment. The property is generally located at the northeast corner of West Windsor Drive and Bridlewood Boulevard. (The Planning and Zoning Commission recommended approval by a vote of 6 to 0 at its January 27, 2014, meeting.) 18. KLA Daycare Center –tree removal Public Hearing Public Hearing to consider an application for a tree removal permit for the removal of one (1) specimen tree on property proposed for development as KLA Daycare. The property is generally located east of Bridlewood Boulevard and north of West Windsor Drive. (The Environmental Conservation Commission recommended approval by a vote of 3 - 0 at its December 3, 2013, meeting).
Electronic Vaping Devices - Consider an ordinance to amend Article X, “Regulation of Smoking in Public Places,” of Chapter 18, “Businesses,” of the Code of Ordinances to prohibit the sale and distribution of Electronic Vaping Devices to minors, by amending Article VI, “Town Property,” of Chapter 2 “Administration” of the Code of Ordinances to prohibit the smoking of Electronic Vaping Devices on town property, and by amending Article III, “Offenses Regarding Minors,” of Chapter 50, “Offenses,” of the Code of Ordinances to prohibit the possession and purchase of Electronic Vaping Devices by minors.
CLOSED MEETING The Town Council to convene into a closed meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.087, 551.072, 551.074, and 551.071 to discuss matters relating to consultation with Town Attorney, pending litigation, real property, personnel, and economic development negotiations as follows: a. Discuss and consider economic development incentives. b. Discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. c. Annual Performance Review of Town Manager.
L. OPEN MEETING The Town Council to convene into an open meeting pursuant to Texas Government Code Chapter 551, including, but not limited to, Sections 551.087, 551.072, 551.074, and 551.071 to discuss matters relating to consultation with Town Attorney, pending litigation, real property, personnel, and economic development negotiations as follows: a. Discuss and consider economic development incentives. b. Discuss and consider purchase, exchange, lease or value of real property for municipal purposes and all matters incident and related thereto. c. Annual Performance Review of Town Manager. M. ADJOURN MEETING I do hereby certify that the Notice of Meeting was posted on the bulletin board at the Town Hall for the Town of Flower Mound, Texas, in a place convenient and readily accessible to the general public at all times and said Notice was posted on the following date and time: January 30, 2014, at 4:55 p.m., at least 72 hours prior to the scheduled time of said meeting.